Opens September 29 ? Evergreen Avenue Reconstruction Project-Sherwood Park to Oceola Street ? Specifications

PROJECT MANUAL
FOR
EVERGREEN AVENUE
RECONSTRUCTION PROJECT
PREPARED FOR:
CITY OF EFFINGHAM
EFFINGHAM, IL
CITY ENGINEER: LUKE THOELE, P.E.
PREPARED BY:
FARNSWORTH GROUP, INC.
JOE GRIMM, P.E.
400 W. JEFFERSON AVE. SUITE A
EFFINGHAM, ILLINOIS 62401
PHONE: 217-531-1253
DIRECT: 217-305-7627
EMAIL: JGRIMM@F-W.COM
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TABLE OF CONTENTS
ITEM: PAGE#
NOTICE TO CONTRACTORS ______________________________ 3
SPECIAL PROVISIONS ___________________________________ 4 - 30
SWPPP & CONTRACTOR CERTIFICATION STATEMENT ____ 31 - 43
PROPOSAL ______________________________________________ 44 - 47
BID BOND _______________________________________________ 48 - 49
NOTICE OF AWARD______________________________________ 50
CONTRACT _____________________________________________ 51 - 52
CONTRACT BOND _______________________________________ 53 - 56
NOTICE TO PROCEED ___________________________________ 57
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Evergreen Avenue Reconstruction
Sherwood Park to Oceola Street
City of Effingham, IL
INDEX OF SPECIAL PROVISIONS
DESCRIPTION OF WORK ......................................................................................................... 1
COMPLETION DATE ................................................................................................................. 1
LIQUIDATED DAMAGES ........................................................................................................... 1
NOTIFICATION OF START ........................................................................................................ 2
EXAMINATION OF EXISTING CONDITIONS AND DOCUMENTATION ................................... 2
SHOP DRAWINGS ..................................................................................................................... 2
DAMAGE TO NEW OR EXISTING STRUCTURES OR PROPERTY ......................................... 3
EARTH EXCAVATION ............................................................................................................... 3
FURNISHED EXCAVATION ....................................................................................................... 4
EMBANKMENT .......................................................................................................................... 5
REMOVAL OF UNCLASSIFIED MATERIAL .............................................................................. 5
STANDARDS IN THE PLANS .................................................................................................... 6
EXPLORATORY EXCAVATION................................................................................................. 6
UTILITIES ................................................................................................................................... 6
STATUS OF UTILITIES .............................................................................................................. 7
PREVAILING WAGE .................................................................................................................. 8
REFERENCES ........................................................................................................................... 8
SUBSTANCE ABUSE AND PREVENTION PROGRAM ............................................................ 9
INSURANCE .............................................................................................................................. 9
SCOPE OF THE PROJECT ...................................................................................................... 10
PAYMENT AND PERFORMANCE BOND ................................................................................ 10
SUBGRADE PREPARATION ................................................................................................... 10
TEST ROLLING OF SUBGRADE AND BASE COURSE ......................................................... 11
GRANULAR SUBGRADE REPAIR OR REPLACEMENT ........................................................ 11
AGGREGATE SURFACE COURSE FOR TEMPORARY ACCESS ......................................... 12
TOPSOIL FURNISH AND PLACE, 4" ...................................................................................... 13
PORTLAND CEMENT CONCRETE SIDEWALK ..................................................................... 14
HOT-MIX ASPHALT BINDER AND SURFACE COURSE ........................................................ 14
TEMPORARY RAMPS ............................................................................................................. 16
COMBINATION CONCRETE CURB AND GUTTER ................................................................ 16
EXPANSION JOINTS ............................................................................................................... 17
REMOVE SIGN PANEL ASSEMBLY - TYPE A ....................................................................... 17
ORNAMENTAL FENCE ........................................................................................................... 17
EXISTING DRAINAGE MATERIALS TO BE SALVAGED ....................................................... 19
PIPE CULVERT REMOVAL ..................................................................................................... 19
STORM SEWERS AND PIPE CULVERTS ............................................................................... 20
INLET AND PIPE PROTECTION .............................................................................................. 20
WATER VALVES TO BE ADJUSTED ...................................................................................... 20
STORM SEWERS, WATER MAIN QUALITY PIPE .................................................................. 20
CONSTRUCTION LAYOUT STAKES ...................................................................................... 22
WORK ZONE TRAFFIC CONTROL SURVEILLANCE ............................................................. 24
SEQUENCE OF CONSTRUCTION OPERATIONS AND MAINTENANCE OF TRAFFIC ........ 24
TRAFFIC CONTROL AND PROTECTION (SPECIAL) ............................................................. 25
STORM WATER POLLUTION PREVENTION PLAN......................................................27
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Evergreen Avenue Reconstruction
Sherwood Park to Oceola Street
City of Effingham, IL
State of Illinois
Special Provisions
The following Special Provisions supplement the "Standard Specifications for Road and Bridge
Construction," adopted January 1, 2022; hereafter referred to as the Standard Specifications; the
"Supplemental Specifications and Recurring Special Provisions," latest edition as indicated on the
Check Sheet included herein, the latest edition of the Standard Specifications For Water And Sewer
Main Construction In Illinois, the latest edition of the "Manual on Uniform Traffic Control Devices for
Streets and Highways"; and the latest edition of the "Manual of Test Procedures for Materials" in
effect on the date of invitation for bids. These Special Provisions included herein apply to and
govern the reconstruction of the Evergreen Avenue Reconstruction Sherwood to Oceola project in
the City of Effingham, Effingham County, Illinois, and in case of conflict with any part, or parts, of
said Specifications, the said Special Provisions shall take precedence and govern.
DESCRIPTION OF WORK
The work will include the reconstruction of Evergreen Avenue beginning approximately 150' west of
Sherwood Park intersection to 200' east of Oceola Street intersection along Evergreen Avenue
approximately 1,175'. The existing pavement will be removed, and the roadway reconstructed with
hot-mix asphalt and aggregate base course throughout the project area. Improvements also include
new curb & gutter, PCC driveway, PCC shared-use trail, PCC sidewalk, ADA ramps, storm sewers,
inlets, manholes, and all necessary incidental work as shown on the plans or as described herein.
COMPLETION DATE
The Contractor shall complete all work and any punchlist items no later than the specific dates
included herein. The contract completion period may be extended only by written change order.
The Contractor shall submit to the City for approval, at the pre-construction conference, a feasible
progress schedule showing the order in which the Contractor will start each major work activity and
the planned dates for completing each.
All work including all punchlist items shall be complete by June 30, 2027. The Contractor may need
to work multiple crews and Saturdays to meet this completion date.
LIQUIDATED DAMAGES
It is understood and agreed that time is of the essence in the performance of the Contract and that
failure on the part of the Contractor to complete the contract work in the time herein set forth will
result in certain loss and damages to the Owner. Failure on the contractor's part to complete such
work shall be considered just cause for forfeit of his/her surety bond.
Any Street closures on Evergreen Avenue shall be completed in a timely manner. Any roadway or
driveway pavement that has been removed shall be replaced with permanent or temporary
pavement before opening to traffic. In the case the contractor shall fail or neglect to comply with
these requirements, then said Contractor shall and will pay to the Owner such sums as may be due
to the Owner under the terms of the Contract at the rate specified in the Standard Specifications for
Road and Bridge Construction.
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Evergreen Avenue Reconstruction
Sherwood Park to Oceola Street
City of Effingham, IL
In case the Contractor of the work shall fail or neglect to have completion of the project on or before
June 30, 2027 then said Contractor shall and will pay to the Owner such sums as may be due to
the Owner under the terms of the Contract at the rate specified in the Standard Specifications for
Road and Bridge Construction.
NOTIFICATION OF START
The Contractor shall notify the Engineer; the City of Effingham Engineering and Public Works
Departments seven (7) calendar days prior to the beginning of work and shall keep the same
entities updated on the status of road and/or lane closures, and changes in travel patterns
throughout the duration of the project. The Contractor shall notify the Engineer and City at least
seventy-two (72) hours (5:00 p.m. Friday to 8:00 a.m. Monday and holidays excluded) prior to
starting work and any changes in travel patterns. Any less time of notification could cause delay to
the Contractor. Contact information for the aforementioned entities will be provided to the
Contractor at the Pre-Construction Meeting.
EXAMINATION OF EXISTING CONDITIONS AND DOCUMENTATION
It is the responsibility of each bidder to satisfy himself/herself as to conditions he/she will encounter
in performing the work. Failure to do so will not be considered as grounds for additional
compensation for unforeseen adverse conditions encountered during the progress of the work.
Prior to commencement of any construction activities, the Contractor shall document the existing
condition of all sidewalks, driveways, side streets, landscaping and other items within or adjacent to
the limits of construction with color photographs and/or videos and submit said pictures and/or
videos to the Engineer for review. Construction shall not commence until the content and clarity of
said pictures is reviewed by the Engineer and found acceptable. This work shall not be paid for
separately but shall be incidental to the contract work and no additional compensation will be
allowed.
SHOP DRAWINGS
After checking and verifying all field measurements and field verifying existing utility location
elevations, and after complying with applicable procedures specified herein, the Contractor shall
submit Shop Drawings to the City for review in electronic format. The data shown on the Shop
Drawings will be complete with respect to quantities, dimensions, specified performance, and
design criteria, materials, and similar data to enable the City to review information as required.
Where a Shop Drawing is required by the Plans and/or Specifications, any related work performed
prior to City's review of the pertinent submission shall be considered incidental to the contract and
no compensation shall be allowed.
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Evergreen Avenue Reconstruction
Sherwood Park to Oceola Street
City of Effingham, IL
DAMAGE TO NEW OR EXISTING STRUCTURES OR PROPERTY
If damage is done to existing or new structures or property during construction of the proposed
improvements, the item(s) shall be replaced or repaired by the Contractor at his/her own expense to
the satisfaction of the Engineer. The replacement or repair method shall be reviewed by the Engineer
and approved by the City prior to replacement or repair.
EARTH EXCAVATION
This work shall be performed in accordance with the applicable articles of Section 202 of the
Standard Specifications and as specified herein.
Add the following provision to Section 202: All topsoil material suitable for growing grass shall be
excavated and stockpiled within the right-of-way, temporary construction easements, permanent
easements, or other approved location on the construction site for Topsoil Placement. The
Contractor shall stockpile the quantity of topsoil sufficient for the project, plus 10% contingency. Any
excess topsoil beyond this quantity shall become the property of the Contractor and be removed
from the site. The 10% contingency quantity of topsoil shall remain on site until all topsoil placement
for the project has been completed, after which any remaining topsoil shall become the property of
the Contractor and be removed from the site. This excavation shall be included and is calculated as
part of the Earth Excavation quantity and work. No additional compensation will be allowed for the
stockpiling or removal from site work. The Contractor shall be responsible to furnish and install
topsoil over and above the existing material available on site if required by site conditions and
proposed improvement.
Any Earth Excavation that is suitable for fill embankment material shall be placed and compacted in
fill areas as shown on the cross sections. All unsuitable or excess material shall become the
property of the Contractor and be removed from the site. Hot-mix asphalt and concrete shall not be
allowed to be used as fill material. No payment for overhaul will be allowed for earth moved from
any source.
Any landscaping items such as timber, brick or block lawn edging, segmental brick or block
retaining wall, plantings, decorative stone or other similar materials in conflict with the construction
shall be removed and offered to the property owner. If the property owner does not desire the
material, the contractor shall dispose of same. This work shall not be measured and paid for
separately but shall be included in the cost of Earth Excavation.
The removal of the existing oil and chip bituminous surface and aggregate base course shall be
measured and paid for at contract unit price bid per cubic yard for EARTH EXCAVATION.
Should the Contractor have any disagreement in the quantity of the Earth Excavation he/she shall
submit earthwork calculations showing such disagreement at the pre-construction meeting.
Otherwise, the plan quantities for Earth Excavation shall be used as the basis of payment on the
project, as long as the project is constructed according to plan grades. Cross Sections after clearing
and ground surface preparation will not be provided or allowed. Changes in the lines, grades, or
length of the project may result in changes to the quantities.
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Evergreen Avenue Reconstruction
Sherwood Park to Oceola Street
City of Effingham, IL
FURNISHED EXCAVATION
This work shall be performed in accordance with the applicable articles of Section 204 of the
Standard Specifications except as modified below.
Article 204.06 relating to Settlement Platforms shall be deleted. No credit for the placement of any
additional embankment due to possible settlement during construction will be allowed.
Add the following to the requirements of Section 204:
"Soils which demonstrate the following properties shall be restricted to the interior of the
embankment and shall be covered on both sides and top with a minimum of 3 feet (900mm)
of non-restricted soil not considered detrimental in terms of erosion potential or excess
volume change. A restricted soil is defined as having any one of the following properties:"
A grain size distribution with less than 35% passing the number 75um (#200) sieve.
A plasticity index of less than 12.
A liquid limit in excess of 50.
"All restricted and non-restricted embankment materials shall have the following minimum
strengths for the indicated moistures:"
Immediate Bearing Shear Strength Moisture
Value At 95% Density *
3.0 1,000 PSF (50 Kpa) 120%
4.0 1,300 PSF (62 Kpa) 110%
*Granular Soils =35 degrees
Any Borrow Excavation and/or excavating and transporting material from offsite necessary for this
project shall not be measured and paid for separately but shall be included in the cost for
FURNISHED EXCAVATION. No payment for overhaul will be allowed for earth moved from any
source.
Should the Contractor have any disagreement in the quantity of the Earth Excavation,
Embankment, or Furnished Excavation quantities he/she shall submit earthwork calculations
showing such disagreement at the pre-construction meeting. Otherwise, the plan quantities for
Earth Excavation and Furnished Excavation shall be used as the basis of payment on the project,
as long as the project is constructed according to plan grades. Cross Sections after clearing and
ground surface preparation will not be provided or allowed. Changes in the lines, grades, or length
of the project may result in changes to the quantities.
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Evergreen Avenue Reconstruction
Sherwood Park to Oceola Street
City of Effingham, IL
EMBANKMENT
Embankment shall be placed in accordance with Section 205 of the Standard Specifications except
as follows:
1) All embankment shall be constructed with not more than 110% of optimum moisture
content, determined according to AASHTO T 99 (Method C). The 110% of optimum
moisture limit may be waived in free draining granular material when authorized in writing
by the Engineer.
The Contractor may, at his option, add a drying agent to lower the moisture content as
specified above. The drying agent must be authorized by the Engineer prior to use. Extra
compensation will not be allowed for the use of a drying agent but will be considered
included in the cost of the various items of excavation.
2) All existing earth surfaces to receive embankment placement shall be disked and
compacted in accordance with Articles 205.01 through 205.09 of the Standard
Specifications. These surfaces shall be reviewed by the Engineer prior to placement of any
Embankment. Existing surfaces that have been compacted, but do not meet the
satisfaction of the Engineer, shall be test rolled. If the existing surface does not pass the
test roll, the material shall be removed and replaced with Embankment or Sub-base
Granular Material as determined by the Engineer. Removal of unsuitable existing surface
shall be measured for payment as Earth Excavation.
3) Embankment shall not be placed on slopes steeper than 1:4 (V:H) slope. Slopes steeper
than 1:4 shall be stepped and compacted prior to placing embankment. No additional
compensation shall be allowed for stepping.
4) If the Contractor fails to obtain the Engineer's satisfaction of the existing surface after
disking and compacting, any Embankment placed on said surface shall be the sole
responsibility of the Contractor. Should the Embankment so placed not pass the test roll
prior to pavement placement, the Contractor shall repair or replace said Embankment at
the Contractor's own expense.
5) Cross Sections after clearing and ground surface preparation will not be provided or
allowed.
Add the following to the requirements of Article 205.04:
Gravel, crushed stone or soils having less than 35% passing the number 200 sieve and other
materials shall be disallowed as part of this project.
The above work will not be paid for separately but shall be included in the contract unit price bid per
cubic yard for EARTH EXCAVATION or FURNISHED EXCAVATION.
REMOVAL OF UNCLASSIFIED MATERIAL
Existing hazard markers, delineators, and other unclassified materials shall be removed at the
locations shown on the plans or as designated by the Engineer. The material removed, as required
in this Special Provision, shall be disposed of outside the right-of-way limits in accordance with
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Evergreen Avenue Reconstruction
Sherwood Park to Oceola Street
City of Effingham, IL
these special provisions and Article 202.03 of the Standard Specifications. The Engineer shall be
notified before any of these items are removed. The cost of Removal of Unclassified Material shall
not be measured and paid separately but shall be included in contract unit price bid per cubic yard
for EARTH EXCAVATION.
STANDARDS IN THE PLANS
The Standards with the revision number listed in the Index of Sheets included in the plans shall hold
precedence over Standard Numbers listed elsewhere in the plans or Special Provisions for this
contract.
EXPLORATORY EXCAVATION
Wherever, in the opinion of the Engineer, it is necessary to explore and excavate to determine the
location and elevation of existing utilities, culverts, storm sewer, field tiles, or other underground
items, the Contractor shall make exploration and excavation for such purposes.
The cost of exploratory excavation will not be paid for separately but shall be included in the
associated construction pay items.
UTILITIES
The plans indicate the general location of the existing known utility lines. The Contractor shall have
the responsibility before any construction work has begun of obtaining from all utilities the exact
location of any underground facilities in the area of construction, whether indicated on the plans or
not. Any facilities disturbed by the Contractor shall be restored by him/her at his/her own expense.
The Contractor shall coordinate with the proper utility the relocation of any facility designated on the
plans or deemed necessary to be relocated by the Engineer or Utility Agency in order to complete
construction of the project. Special attention is called to Article 107.39. Residents and businesses
shall be notified of impending service outages and no residence or business shall be without
service overnight.
The Contractor is advised that various underground and surface utilities and structures may or may
not be shown on the plans. The locations and dimensions of such facilities that where shown do not
purport to be absolutely correct. Such facilities are shown on the plans for the information of the
Contractor, but information so given is not to be construed as a representation that such facilities
will be found or encountered exactly as shown. Other utilities and structures may also be
encountered which are not shown on the plans. The Owner and its Engineer assume no
responsibility whatsoever in respect to the sufficiency or accuracy of the information shown in the
plans relative to the presence or location of such facilities.
Adjustments may be carried out concurrently with the construction of the project. However, the
exact time, and the methods of adjustments are not known. Should the Contractor desire more
detailed information, he/she may contact the City Engineer or the Owner of the utility. It is the
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