RFP-DV-2026-009 - Greenhouse Gas Inventory

Department of
Finance 515 North
Avenue
New Rochelle, NY 10801
(914) 654-2072
Adam F. Ross Ivonne Droese-Solomon
Deputy Commissioner Purchasing Specialist
City of New Rochelle
New York
Specification No.
RFP-DV-2026-009
Request for Proposal:
Greenhouse Gas Inventory
1) INTENT/BACKGROUND
INTENT
The City of New Rochelle ("City") seeks to engage a qualified and experienced vendor who will provide
consulting and administrative services to develop and maintain a GHG tracking program that measures
Scope 1, Scope 2, and Scope 3 emissions across municipal and community sectors.
The goals of this initiative are to:
* Quantify annual GHG emissions from buildings, transportation, and waste sectors for at least the
calendar year 2021, and, via an optional contract task, subsequent years as well.
* Provide insights to guide ongoing and future actions that would reduce emissions and improve
community health and resilience.
* Align local GHG tracking with state and national standards, including the Global Protocol for
Community-Scale GHG Emissions (GPC), the NYS Climate Smart Communities Program, and
ClearPath 2.0 software guidance.
* Communicate results in an accessible, engaging format for the public, stakeholders, and
policymakers.
The awarded vendor shall enter into a Consulting Services Agreement with the City to carry out all tasks
described herein.
BACKGROUND
At the northernmost edge of New York City on the Long Island Sound, the City of New Rochelle combines
the diversity and vibrancy of an urban center with the charm and quality of life of a suburban community.
As a climate-forward city, New Rochelle continues to invest in resilient infrastructure, public health, and
environmental sustainability to protect residents and future generations.
As part of this commitment, the City adopted the GreeNR Sustainability Plan (2010-2030), which set
ambitious goals to reduce energy consumption, expand clean transportation options, and mitigate the
effects of climate change. This was refreshed by the 2025 GreeNR Climate Action Plan Update.
RFP-DV-2026-009-1

Tracking greenhouse gas (GHG) emissions is critical to measuring GreeNR progress, and thus the City
completed inventories in 2010, 2018, 2019, and 2020. The City now seeks a qualified consultant to
continue this work.
Potential vendors must focus their proposals in regards to their abilities to track scope 1, 2 and 3
greenhouse gas emissions in the following three sectors, from both municipal and non-municipal sources:
a. Residential and Commercial Buildings.
b. Transportation & Mobility
c. Residential and Commercial Waste, including Sewage Waste
The City reserves the right to award this Request for Proposal through the City of New Rochelle, the
New Rochelle Corporation for Local Development, or the New Rochelle Industrial Development
Agency.
2) PROPOSAL DUE DATE
Sealed proposals will be accepted up until 3:00 p.m. on May 6, 2026 in the Purchasing Office, City of
New Rochelle, City Hall, 515 North Avenue, New Rochelle, N.Y. 10801 and mailed to the attention of
Ivonne Droese-Solomon, Purchasing. Please note Spec # "RFP-DV-2026-009" on your outside mail
package.
The City of New Rochelle is a sponsor of the Westchester Affirmative Action Equal Employment
Agreement and strongly encourages all firms qualified and certified as Women/Minority Business
Enterprises (W/MBE) to submit proposals.
3) PRE-PROPOSAL QUESTIONS
All questions must be submitted in writing via e-mail, no later than noon, April 24, 2026 to
idroese@newrochelleny.gov. The City will post the answers to the questions received on the City's
website no later than 4:30 p.m., April 28, 2026.
The City reserves the right to amend the RFP based on questions and issues raised at any time prior to
the RFP submission deadline.
4) ADDENDUMS
A Respondent, prior to submitting its Response, shall check the City's website to see if any Addendum
or Addenda has/have been issued for the RFP and, if so, the Respondent must establish in writing that
they have received any and all Addendum or Addenda issued for the RFP. See attached Exhibit D.
5) CONE OF SILENCE
Cone of Silence, means a prohibition on any communication regarding a particular Request for
Proposal ("RFP"), Request for Qualification ("RFQ") or Request for Bid ("RFB").
Pursuant to State Finance Law 139-j and 139-k, this solicitation includes and imposes certain
RFP-DV-2026-009-2

restrictions on communications between the City and a Bidder during the procurement process. A
Bidder is restricted from contacting, other than designated staff, from the earliest notice of intent to
solicit offers through final award and approval of the Procurement Contract by the Designated
Contracting Officer ("Restricted Period") unless it is a contact that is included among certain statutory
exceptions set forth in State Finance Law 139-j(3)(a). City employees are required to obtain certain
information when contacted during the Restricted Period. The designated staff contact is the Deputy
Finance Commissioner or his/her representative, telephone (914) 654-2072. Bidders responding to
this RFP must familiarize themselves with these State Finance Law requirements and will be
expected to affirm that they understand and agree to comply in their Proposal.
6) SCOPE OF WORK
The successful consultant will be responsible for updating the City's GHG inventory for a single
calendar year, extending for up to five calendar years across additional optional scope components
as approved by the City.
PHASE 1 - PLANNING & SETUP
* Conduct kickoff meeting with City staff to review scope, data availability, and timeline.
* Identify and document primary data sources for Scope 1, 2, and 3 emissions for
municipal and community sectors.
* Confirm tracking framework aligns with GPC methodology and NYS DEC guidance.
PHASE 2 - EMISSIONS INVENTORY & REPORTING
* Compile and calculate GHG emissions data for residential/commercial buildings,
transportation & mobility, and waste (including sewage).
* Complete separate inventories for community-wide and government operations
emissions.
* Prepare a narrative report for each year studied, summarizing findings, data sources,
assumptions, and methodologies.
* Include insights and recommendations on emission reduction actions that would help to
achieve future emissions reductions across sectors.
PHASE 3 - INTEGRATION & TOOL DEPLOYMENT
* Advise on a pathway to potentially integrate GHG tracking processes into ClearPath,
ENERGY STAR Portfolio Manager, and other digital tools.
* Coordinate with initiatives such as the Hudson Valley Regional Council's Climate Action
Planning Institute (CAPI) and NYS DEC's Mandatory GHG Reporting Program.
PHASE 4 - COMMUNICATIONS & PRESENTATIONS
* Develop a PowerPoint presentation for City Council and Ecology & Natural Resources
Advisory Committee (ENRAC) which summarizes the scope of the project, process taken
to complete it, and final results as well as recommendations for the City for future
actions.
* Deliver the developed presentation to the City at a Council session.
* Provide materials for public information and awareness (executive summaries, social
media content, outreach flyers).
PHASE 5 - DATA MANAGEMENT & DELIVERABLES
* Provide all supporting data files, working calculations, and documentation.
* Ensure transparency and replicability of methodology for future updates.
* A final narrative close-out report that further details the elements summarized in the
RFP-DV-2026-009-3

City presentation
The emissions calculations inventory must comply with the methodology and reporting
template prescribed by the Global Protocol for Community-Scale Green House Gas Emissions
(GPC). Please refer to the GPC reference documents available online, linked in the footnote
below.1 Further, the inventories and narrative reports shall comply with all requirements
under NYS DEC Climate Smart Communities guidance for PE2 Action: Community GHG
Inventory2 and PE2 Action: Government Operations GHG Inventory.3
7) PROPOSAL FORMAT/REQUIREMENTS
Proposal shall include your completed Exhibit A, and a completed Vendor Responsibility Form as provided.
Your proposal must include the following in the same order as herein:
a) Company name, address, telephone number, fax number and email of the firm, as well as the
primary contact individual.
b) Narrative about the history of the firm, including the date of inception, and experience with
relevant workforce development projects in the United States
c) State the size of the firm, the location of the office from which the work on this engagement
is to be performed and the number and nature of the professional staff to be employed in this
engagement.
d) Organizational chart for this project and one-page resumes for key team members to be
assigned to this effort.
e) Identify any professional affiliations, licenses and other relevant qualifications.
f) Detail experience in providing workforce development services for localities similar in size to
New Rochelle.
g) Identify the accessibility of the proposed designated lead staff member, and the response time
that individual offers to the City.
h) Narrative about the resources of the firm/individual, to include clerical and support staff,
research capabilities, and other relevant information.
i) Has the firm been in bankruptcy, reorganization or receivership in the last 5 years? If so, please
explain current status.
j) Has the firm/individual been disqualified or terminated from any public agency? If so, please
explain under what circumstances this disqualification or termination occurred.
k) The budget for completing all tasks and deliverables associated with this project should include
all costs associated with the operation of physical center, overhead, and other expenses.
Please include hourly rates for all employees likely to be assigned to this project. Please itemize
(in table format) all costs for tasks and/or deliverables outlined in the RFP. Please identify any
other direct project costs. Photocopies, faxing, postage, office supplies, and all administrative
tasks should be included in the overhead. Travel expenses, including, but not limited to,
airfare, lodging, transportation, mileage, tolls, and parking, will not be reimbursed by the City.
Meals, entertainment, and incidental expenses such as cell phones are also non-reimbursable.
Proposers shall also include a year-by-year billing projection for the full term of the contract,
including any optional renewal periods, clearly identifying anticipated annual costs.
1 The Global Protocol for Community-Scale GreenRhoFuPse-D GVas- E2m02is6s-io0n0 I9n-v4entories (GPC), developed by World Institute (WRI),
the C40 Cities Climate Leadership Group (C40) and ICLEI - Local Governments for Sustainability, provides a standard
framework based on existing methodologies for calculating and reporting citywide greenhouse gas emissions:
https://ghgprotocol.org/ghg-protocol-cities
2 https://climatesmart.ny.gov/actions-certification/actions#open/action/7
3 https://climatesmart.ny.gov/actions-certification/actions#open/action/6

8) AWARD CRITERIA
The City of New Rochelle reserves the right to award this RFP to the respondent who presents a
proposal that best meets the requirements as listed herein and represents the most beneficial
procurement as determined by the City. The award of a contract for the described services will be
made by the City's RFP Evaluation Committee. If an agreement is not reached within a reasonable
period, the City may pursue negotiations with the next ranked firm or reissue the RFP altogether.
Firms may be asked to meet with the Evaluation Committee and the City Council.
Proposals will be evaluated and scored on the basis of the following criteria:
EVALUATION CRITERIA MAXIMUM
POINTS
EXPERIENCE AND QUALIFICATIONS OF THE RESPONDENT: 30 Points
Demonstrated experience with GHG tracking and emissions inventory
methodologies; staff expertise; prior work with local governments or
comparable entities.
METHODOLOGY AND TECHNICAL APPROACH: 30 Points
Clarity, rigor, and feasibility of the proposed approach; alignment with GPC
standards and NYS guidance.
RESPONSIVENESS TO SCOPE OF SERVICES: 30 Points
Demonstrated understanding of the City's needs; customization of
services to local context.
PROPOSED FEE SCHEDULE 10 Points
Competitiveness and transparency of cost proposal; value over contract
term.
The City reserves the right to waive any minor deviation in proposal responses received when such
waiver is in the best interests of the City, and reserves the right to modify any requirements, terms or
conditions as outlined in this request for proposal (RFP) when such modification(s) is in the best interests
of the City.
Proposals will only be accepted from thoroughly competent and experienced individuals or entities as
determined solely by the City of New Rochelle. Respondents are responsible for submission of accurate,
adequate and clear descriptions of the information requested. Omissions, vagueness or inaccurate
descriptions or responses shall not be interpreted in favor of the bidder and shall be grounds for bid
rejection.
This document is not an offer to contract but is an RFP as defined herein, to satisfy specific user
requirements of the City of New Rochelle. Neither the issuance of the RFP, preparation and submission
of a response, nor the subsequent receipt and evaluation of any response by the City of New Rochelle,
will commit the City to award a contract to any vendor even if all the user requirements in the RFP are
RFP-DV-2026-009-5

met. Only the execution of a written contract will obligate the City in accordance with the terms and
conditions contained in such contract.
The City reserves the right to award this Request for Proposal through either the City of New Rochelle, New
Rochelle Corporation for Local Development or the New Rochelle Industrial Development Agency.
9) RIGHT TO REJECT PROPOSALS
This Request for Proposal (RFP) does not commit the City to award a contract, pay any cost incurred
in the preparation of a proposal in response to this RFP or to procure or contract for services. The City
intends to award a contract(s) on the basis of the best interest and advantage to the City and reserves
the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any
or all qualified proposers or to cancel this RFP in part or in its entirety, if it is in the best interest of the
City to do so.
10) QUALIFICATION REQUIREMENTS
The following list is the minimum qualification requirements:
* At least 5 years' experience providing similar service
* At least three (3) references from clients currently/previously served for which similar
services have been provided. At least one of the references must be from a New York
State city/county/state project. All reference should be for projects completed within the
last three years. Please include:
Client organization's name.
Client organization's address.
Contact individual, title, project role, phone number and email address.
Project start and end dates.
Brief description of services provided.
Links/and or electronic files of any publicly-available deliverables or reports.
Dollar value of work.
11) TERMS OF CONTRACT
The selected consultant will be required to sign a Professional Services Agreement, with either the City
of New Rochelle, New Rochelle Corporation for Local Development, or the New Rochelle Industrial
Agency. The agreement will be for an initial term of one (1) year, with the option to renew, upon
mutual consent in writing, for four (4) additional one (1) year terms.
In any option years, if exercised, firms named may request an increase in the original annual rates.
Any such increase shall be requested 1 month prior to anniversary date of this agreement and is
subject to the approval of the City. In no event shall an increase exceed the lessor of two (2) percent
or the All-Urban Consumer Price Index (CPI) for the New York, New Jersey Metropolitan Area for the
previous 12-month period (calculated based on the month of contract execution).
12) PROPRIETY INFORMATION
The New York State Freedom of Information Law, Public Officers Law, Article 6, provides for public
access to information. Public Officers Law, Section 87(d)(2) provides for exceptions to disclosure for
records or portions thereof that are "trade secrets or are submitted to an agency by a commercial
RFP-DV-2026-009-6

enterprise or derived from information obtained from a commercial enterprise and which if disclosed
would cause substantial injury to the competitive position of the subject enterprise." Information that
the proposer wishes to have treated as proprietary and confidential trade information should be
identified and labeled "Confidential" or "Proprietary" on each page at the time of submittal. This
information should include a written request to except it from disclosure, including a written
statement of the reasons why the information should be excepted.
13) CANCELLATION CLAUSES
Any violation of the terms, conditions, requirements and/or non-performance of the agreement
resulting from this RFP shall result in immediate cancellation. The agreement may be cancelled by the
City for any other reason(s) upon thirty (30) days written notice.
14) ASSIGNMENT
The awarded vendor shall not assign the contract or any part thereof without the written approval
from the City.
15) LIABILITY REQUIREMENTS
The successful bidder shall supply and maintain insurance which defends, indemnifies and holds
harmless the City of New Rochelle, its officers, employees and agents from and against any and all
liability, damage claims, demands, costs, judgments, fees, attorney's fees or loss arising directly out
of acts or omissions hereunder by the contractor or third party under the direction or control of the
contractor. The successful bidder must furnish the City with Certificate of Insurance and Endorsement
prior to commencement of work. The required coverage shall not be less than the following:
Workers Compensation (C105.2) Statutory Requirements *
NY State Disability (DB-120) Statutory Requirements *
General Liability (Acord-25) $2,000,000 per occurrence
Automobile Liability $1,000,000 combines single limit (for owned,
scheduled, hired and non-owned autos)
Endorsement Page CG-20-10/CG-20-26 Lists the City of New Rochelle as additionally insured
on a primary and non-contributory basis. 30-days' notice of cancellation endorsement.
Professional Liability (if applicable) $2,000,000
The certificate holder should be listed as:
City of New Rochelle
515 North Avenue
New Rochelle, NY 10801
Description box on COI (Acord-25):
City of New Rochelle is included as an additional insured on a primary and non-contributory basis.
30-days' notice of cancellation endorsement.
INSURANCE CERTIFICATES SHALL NAME THE CITY OF NEW ROCHELLE, NEW YORK STATE, and NYS
DEPARTMENT OF ENVIRONMENTAL CONSERVATION AS ADDITIONAL INSURED PARTY AND SHALL
STATE THAT ALL COVERAGE SHALL BE PRIMARY TO ANY OTHER INSURANCE COVERAGE HELD BY THE
CITY.
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"The City of New Rochelle is named as an additional insured party for all general and excess liability
coverage based on the contractual liability of the named insured. Such general and excess liability
coverage shall be primary to any other coverage carried by the City of New Rochelle with respects to
acts or omissions of the named insured."
It is intended by the parties hereto that the general and excess liability insurance provided by the
contractor shall be primary to any other coverage carried by the City of New Rochelle with respect to
liability coverage arising out of any act or omissions by the contractor. The City of New Rochelle will be
named as an additional insured. Nothing contained herein shall be construed as making said general
and excess liability insurance primary insurance for acts or omissions of the City of New Rochelle.
16) GENERAL
a) Vendor shall execute Non-Collusive Bidding Certificate enclosed (Exhibit A).
b) Vendor shall complete Vendor Responsibility Form enclosed (Exhibit B).
c) Vendor shall complete enclosed Exhibit C.
d) Vendor shall complete enclosed Exhibit D.
e) Vendor shall complete enclosed Exhibit E.
f) The proposal, as presented, shall remain valid for a period of ninety (90) days from proposal due
date.
g) No charge will be allowed for federal, state, municipal sales, and excise taxes from which the City
is exempt. Exemption certificates, if required, will be forwarded.
h) Any deviations from the specifications are to be so noted and fully explained. Deviations will be
analyzed, and if deemed to be in the best interests of the City, specification requirements may be
waived.
i) It shall be the responsibility of each vendor to call to the attention of the City any apparent
discrepancy in the specifications or any question of interpretation thereof. Failure to do so
constitutes acceptance as written.
j) The City reserves the right to "revise" or "amend" the proposal specifications prior to the proposal
due date by "written addenda".
k) In addition, all City contractors not incorporated in the State of New York shall produce a
Certificate to Do Business in the State of New York from the New York Secretary of State prior to
executing their contract with the City.
17) NEW YORK LAW AND VENUE
The contract/agreement resulting from this RFP shall be construed under the laws of the State of New
York. All claims, actions, proceedings, and lawsuits brought in connection with, arising out of, related
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to, or seeking enforcement of this contract/agreement shall be brought in the Supreme Court of the
State of New York, Westchester County.
18) IRAN DIVESTMENT ACT
By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and
in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of
perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant
to paragraph (b) of subdivision 3 of section 165-a of the state finance law.
19) PROPOSAL SUBMISSION REQUIREMENTS
Proposals should be placed in a sealed envelope with the Spec No. RFP-DV-2026-009 and the
name of the firm clearly labeled on the envelope. Sealed bids should be delivered to the
Department of Finance Office of Purchasing.
Please provide one (1) hard copy and one digital version (USB Flash Drive) of your proposal.
The proposal should address each item as listed in each section and numbered/labeled identical to
this RFP.
RFP-DV-2026-009-9

REQUEST FOR PROPOSAL
RFP-DV-2026-009
EXHIBIT A
NON-COLLUSIVE BIDDING CERTIFICATE
All terms, conditions and requirements as set forth in this Request for Proposal are acceptable as specified therein.
Yes No
If "NO", please provide a detailed description and/or explanation of any deviation in your proposal from the
specification detailed in the Request for Proposal with your proposal response.
By submission of this proposal, each bidder, and each person signing on behalf of any bidder, and in the case of a
joint bid, each party thereto as to its own organization, under penalty of perjury, certifies that to the best of its
knowledge and belief:
A. the prices in this proposal have been arrived at independently without collusion, consultation, communication
or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other
bidder or any competitor; and
B. unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly
disclosed by the bidder prior to the opening, directly or indirectly, to any other bidder or to any competitor; and
C. no attempt has been made or will be made by the bidder to induce any other person, partnership or corporation
to submit or not to submit a bid for the purpose of restricting competition.
The bidder certifies that this proposal is made without any connection with any other person making a proposal
for the same purpose, and is in all respects fair and without collusion or fraud, and that no elected official or other
officer or employee or person whose salary is payable in whole or in part from the City of New Rochelle treasury is
directly or indirectly interested therein, or in any portion of the profits thereof.
As an authorized representative of the identified company, I accept all the terms and conditions identified in
Request for Proposal RFP-DV-2026-009 except as identified.
Company Name and Address
Signature Date
Name & Title Phone Number
Email Address Fax Number
RFP-DV-2026-009-10