Integrated Utility Software Solution Re-Bid
| Location: | North Carolina |
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| Posted: | Feb 24, 2026 |
| Due: | Mar 10, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 320-031225AG Re-bid |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 320-031225AG Re-bid |
| Project Title: | Integrated Utility Software Solution Re-Bid |
| Description: | The City of Rocky Mount’s Energy Resource Department is seeking proposals from qualified software vendors to provide a comprehensive, integrated software solution to support Electrical Distribution Engineering, GIS, and Utility Operations. We are currently operating on the ESRI ArcMap platform and are looking to upgrade to a modern solution without losing the capabilities provided by our current vendor. The selected vendor will deliver a system that enhances operational efficiency, supports mobile field access, integrates with existing infrastructure, and aligns with the City’s long-term digital transformation goals. |
| Opening Date: | 3/10/2026 2:00 PM |
| Posted Date: | 2/25/2026 |
| Status: | Open |
| Department: | CITY OF ROCKY MOUNT |
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Solicitation Number
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320-031225AG Re-bid
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Department
CITY OF ROCKY MOUNT
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Status Reason
Open
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Opening Date
2026-03-10T14:00:00.0000000
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Posted Date
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2026-02-24T16:11:05.0000000Z
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Primary Commodity Code
Utility and device driver software
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Mandatory Conference/Site Visit
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—
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Special Instructions
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Alicia Gaines
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Description
The City of Rocky Mount’s Energy Resource Department is seeking proposals from qualified software vendors to provide a comprehensive, integrated software solution to support Electrical Distribution Engineering, GIS, and Utility Operations. We are currently operating on the ESRI ArcMap platform and are looking to upgrade to a modern solution without losing the capabilities provided by our current vendor. The selected vendor will deliver a system that enhances operational efficiency, supports mobile field access, integrates with existing infrastructure, and aligns with the City’s long-term digital transformation goals.
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Attachment Preview
ENERGY RESOURCES
Request for Proposal #: 320-031225AG
Integrated Utility Software Solution
Date of Issue: 1/6/2026
Proposal Opening Date: 1/27/2026
At 2:00 PM ET
Contract Term: March 1, 2026 – February 28, 2029
Direct all inquiries concerning this RFP to:
Alicia Gaines
Purchasing Associate III
Email: Alicia.Gaines@rockymountnc.gov
Phone: 252-972-1227
Sealed, mailed responses ONLY will be accepted for this solicitation.
Request for Proposal # 320-031225AG
______________________________________________________
For purchasing division processing, please provide your company’s Federal Employer Identification Number
or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute
132-1.10(b) this identification number shall not be released to the public. This page will be removed and
shredded, or otherwise kept confidential, before the procurement file is made available for public
inspection.
This page is to be filled out and returned with your bid.
Failure to do so may subject your bid to rejection.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
______________________________________________________
Vendor Name
“All bidders are hereby notified that they must have the proper
license as required under the North Carolina laws. All
prospective contractors shall be responsible for complying with
state law and local ordinances.”
CITY OF ROCKY MOUNT
Energy Resources
Refer ALL Inquiries regarding this RFP to:
Alicia Gaines
Purchasing Associate III
Request for Proposal # 320-031225AG
Proposals will be publicly opened: 1/27/2026 2:00 PM
Contract Type: Technology/Software
EXECUTION
In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and
agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time
specified herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and
without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been
convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of
1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its
principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal or State department or City department. As required by G.S. 143-48.5, the undersigned Vendor
certifies that it, and each of its sub-contractors for any Contract awarded as a result of this RFP, complies with the requirements
of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees
in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive
Order 24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans, specifications,
estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the City , or from any person seeking to do business with the City . By
execution of any response in the RFP, you attest, for your entire organization and its employees or agents, that you are not aware
that any such gift has been offered, accepted, or promised by any employees of your organization. Do you have a financial
interest or tangible personal benefit with a city of Rocky Mount employee, officer, or agent? ____ Yes ____ No If yes note
the employee, officer, or agent; department; and the perceived or actual conflict of interest.
_______________________________________________________________
Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED.
Late proposals cannot be accepted.
VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #11):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
EMAIL:
Offer valid for at least 60 days from date of proposal opening, unless otherwise stated here: ______ days.
ACCEPTANCE OF PROPOSAL
If any or all parts of this proposal are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky
Mount shall affix his/her signature hereto and this document and all provisions of this Request for Proposal along with the
Vendor response and the written results of any negotiations shall then constitute the written agreement between the parties. A
copy of this acceptance will be forwarded to the successful Vendor(s).
FOR CITY USE ONLY: Offer accept, and Contract awarded this __________ day of ________, 20___ as indicated on the
attached certification, by ________________________________________________Purchasing Manager.
PRE-AUDIT: This instrument has been preaudited in the manner required by the Budget and Fiscal Control Act.
_________________________________________________
Finance Director
Date
Proposal Number: 320-031225AG
Vendor: __________________________________________
Contents
1.0 PURPOSE AND BACKGROUND .............................................................................................6
2.0 GENERAL INFORMATION.......................................................................................................6
2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................6
2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................6
2.3 RFP SCHEDULE .....................................................................................................................7
2.4 PROPOSAL QUESTIONS .......................................................................................................7
2.5 PROPOSAL SUBMITTAL .......................................................................................................7
2.6 PROPOSAL CONTENTS ........................................................................................................8
2.7 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................9
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS.......................................9
3.1 METHOD OF AWARD.............................................................................................................9
3.2 PROPOSAL EVALUATION PROCESS...................................................................................9
3.3 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.......10
3.4 INTERPRETATION OF TERMS AND PHRASES..................................................................10
4.0 REQUIREMENTS ...................................................................................................................10
4.1 CONTRACT TERM................................................................................................................10
4.2 PRICING................................................................................................................................11
4.3 INVOICES..............................................................................................................................11
4.4 MINORITY BUSINESS PARTICIPATION..............................................................................11
4.5 VENDOR EXPERIENCE........................................................................................................12
4.6 REFERENCES ......................................................................................................................12
4.7 PERSONNEL.........................................................................................................................13
4.8 VENDOR’S REPRESENTATIONS ........................................................................................13
4.9 TRADE SECRETS/CONFIDENTIALITY ................................................................................13
5.0 SCOPE OF WORK .................................................................................................................14
5.1 GENERAL SPECIFICATIONS...............................................................................................14
5.2 PROJECT ORGANIZATION..................................................................................................15
5.4 ACCEPTANCE OF WORK ....................................................................................................15
5.5 TRANSITION ASSISTANCE .................................................................................................16
6.0 CONTRACT ADMINISTRATION.............................................................................................16
6.1 DISPUTE RESOLUTION .......................................................................................................16
4|Page
Proposal Number: 320-031225AG
Vendor: __________________________________________
6.2 CONTRACT CHANGES ........................................................................................................16
6.3 CITY’S RIGHTS AND OPTIONS ...........................................................................................16
6.4 DATA OWNERSHIP AND RIGHTS .......................................................................................16
ATTACHMENT A: PRICING.............................................................................................................18
ATTACHMENT B: ACCEPTANCE OF TERMS & CONDITIONS .......................................................19
ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION......................................................19
5|Page
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State Government of North Carolina
Bid Due: 7/01/2026
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