RFB 23-185.07 Fairfield CTC 2026 Maintenance Project

R B
EQUEST FOR IDS
FOR
F CTC 2026 M P
AIRFIELD AINTENANCE ROJECT
March 24, 2026
Advertisement Date:
Project Number:
23-185.07
Tuesday, May 5, 2026, at 10:00 AM
Bids Due:
1.57 Miles
Length:
Miscellaneous Maintenance of Three (3) Roads in
Type:
Fairfield County, SC
Infrastructure Consulting & Engineering (ICE)
Engineer:
Contractor:
Address:

RFB No.: 23-185.07 TABLE OF CONTENTS
TABLE OF CONTENTS
SECTION I: NOTICE TO CONTRACTORS: ........................................................................................ 4
SECTION II: GENERAL CONDITIONS & CONTRACT: ........................................................................ 6
GENERAL CONDITIONS: ...................................................................................................................................... 7
FORM OF AGREEMENT: .................................................................................................................................... 14
PERFORMANCE BOND: ..................................................................................................................................... 19
PAYMENT BOND: .............................................................................................................................................. 20
SECTION III: SPECIAL PROVISIONS: ............................................................................................. 21
DEFINITION AND TERMS: .................................................................................................................................. 22
SUBSTANTIAL COMPLETION OF WORK: ........................................................................................................... 22
STANDARD DRAWINGS:.................................................................................................................................... 22
STANDARD DRAWING ERRATA: ........................................................................................................................ 23
AWARD OF CONTRACT: .................................................................................................................................... 25
PROPOSAL ITEMS AND QUANTITIES: ................................................................................................................ 25
CONSTRUCTION STAKES, LINES, AND GRADES: ................................................................................................ 25
QUALIFIED PRODUCT LISTINGS: ....................................................................................................................... 25
SOUTH CAROLINA MINING ACT: ....................................................................................................................... 25
DBE PARTICIPATION: ........................................................................................................................................ 25
CONSTRUCTION QUALITY CONTROL AND ASSURANCE TESTING: .................................................................... 25
INSURANCE REQUIREMENTS: ........................................................................................................................... 26
RETAINAGE: ...................................................................................................................................................... 26
PROMPT PAYMENT CLAUSE: ............................................................................................................................ 27
MANUFACTURERS MATERIALS CERTIFICATION AND CERTIFIED TESTS: ........................................................... 27
REQUIRED MEDIA NOTIFICATION FOR CONSTRUCTION PROJECTS: ................................................................. 27
REQUIRED COMPLIANCE CONCERNING ILLEGAL ALIENS: ................................................................................. 27
TEMPORARY SUSPENSION OF RESURFACING WORK: ...................................................................................... 27
PROSECUTION OF ROAD IMPROVEMENT WORK: ............................................................................................ 27
CONTRACT TIME AND EXTENSION OF CONTRACT TIME: .................................................................................. 27
FAILURE TO COMPLETE WORK ON TIME: ......................................................................................................... 27
COORDINATION OF UTILITY RELOCATION WORK WITH HIGHWAY CONSTRUCTION: ...................................... 28
CEMENT MODIFIED RECYCLED BASE: ............................................................................................................... 28
FUEL ADJUSTMENT INDEXES: ........................................................................................................................... 28
RATE OF APPLICATION: ..................................................................................................................................... 28
CORRECTING LOW SHOULDERS: ....................................................................................................................... 28
DRESSING OF SHOULDERS: ............................................................................................................................... 28
BORROW EXCAVATON FOR SHOULDERS: ......................................................................................................... 28
CLEAN UP: ......................................................................................................................................................... 28
WORK TO BE INCLUDED IN THIS PROJECT: ....................................................................................................... 28
MAINTENANCE OF TRAFFIC: ............................................................................................................................. 29
MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES: ...................................................................................... 29
TRAFFIC CONTROL: ........................................................................................................................................... 29
CONSTRUCTION SCHEDULE: ............................................................................................................................. 33
FAIRFIELD COUNTY TOC

RFB No.: 23-185.07 TABLE OF CONTENTS
TABLE OF CONTENTS CONTINUED
SURPLUS MATERIAL:......................................................................................................................................... 33
SEEDING: .......................................................................................................................................................... 33
MAINTENANCE STONE: .................................................................................................................................... 34
STATION GRADING: .......................................................................................................................................... 34
BITUMINOUS SURFACING: ............................................................................................................................... 34
BITUMINOUS SURFACING - DOUBLE TREATMENT: .......................................................................................... 34
BITUMINOUS SURFACING OPERATIONS: ......................................................................................................... 34
PERMANENT PIPE CULVERTS : .......................................................................................................................... 35
PIPE DISPOSAL: ................................................................................................................................................. 35
LUMP SUM BID ITEMS: ..................................................................................................................................... 35
WARRANTY: ...................................................................................................................................................... 35
WORK SCHEDULE: ............................................................................................................................................ 35
HMA FULL DEPTH PATCHING: ........................................................................................................................... 35
ASPHALT BINDER ADJUSTMENT INDEX: ........................................................................................................... 35
HMA SURFACE TYPE E: ...................................................................................................................................... 35
WATER LINE REPAIR: ........................................................................................................................................ 35
EQUIPMENT: ..................................................................................................................................................... 36
PAVEMENT MARKING: ..................................................................................................................................... 36
SECTION IV: SUPPLEMENTAL SPECIFICATIONS: .......................................................................... 37
THE SOUTH CAROLINA MINING ACT: ................................................................................................................ 38
MAINTENANCE AND MAINTENANCE OF TRAFFIC: ............................................................................................. 39
FORCE MAJEURE EVENT: .................................................................................................................................. 40
EROSION CONTROL MEASURES: ....................................................................................................................... 42
PROMPT PAYMENT CLAUSE : ........................................................................................................................... 44
REMOVAL OF EXISTING ASPHALT PAVEMENT BEFORE PATCHING: .................................................................. 45
TG-31 PLACEMENT OF STOP BARS & SIGNS: ..................................................................................................... 46
CEMENT MODIFIED RECYCLED BASE : .............................................................................................................. 48
PERMANENT PIPE CULVERTS: ........................................................................................................................... 56
CORRECTING LOW SHOULDER CONDITIONS: ................................................................................................... 79
FAILURE TO COMPLETE WORK ON TIME: ......................................................................................................... 81
FUEL ADJUSTMENT INDEXES: ........................................................................................................................... 82
SECTION V: BID FORMS: ............................................................................................................ 83
BID BOND: ........................................................................................................................................................ 89
SECTION VI: PROJECT INFORMATION: ....................................................................................... 90
ESTIMATED QUANTITIES BY ROAD: .................................................................................................................. 91
PROJECT STANDARDS DRAWINGS: ................................................................................................................... 93
PROJECT MAPS: ................................................................................................................................................ 97
SIGN SCHEDULE: .............................................................................................................................................. 102
PERMANENT CONSTRUCTION SIGNS: ............................................................................................................. 103
FAIRFIELD COUNTY TOC

RFB No.: 23-185.07 NOTICE TO CONTRACTORS
SECTION I: NOTICE TO CONTRACTORS
PROJECT NAME: FAIRFIELD COUNTY MAINTENANCE PROJECT
PROJECT NUMBER: 23-185.07
PROJECT LOCATION: Fairfield County, SC
BID BOND/SECURITY: Required at 5% of the bid amount
PERFORMANCE BOND: Required at 100% of the bid amount
PAYMENT BOND: Required at 100% of the bid amount
DBE PARTICIPATION: Encouraged at 5% or greater
DESCRIPTION OF PROJECT: Miscellaneous Maintenance of Three (3) Roads in Fairfield County, SC
AGENCY/OWNER: Fairfield County, 250 N. Walnut Street, Winnsboro SC 29180
ENGINEER: INFRASTRUCTURE CONSULTING AND ENGINEERING, LLC (ICE): Project Manager, Brian Faulkenberry, 121
Midlands Court, West Columbia, SC 29169, Email: brian.faulkenberry@ice-eng.com, Cell: 803-287-4904
QUESTIONS: All questions, requests, and correspondence shall be addressed to the Project Manager, Brian
Faulkenberry. All questions concerning the Bid Documents shall be in writing and submitted by COB April
24, 2026.
PLANS AND BID DOCUMENTS ON FILE: Fairfield County Procurement Office, INFRASTRUCTURE AND CONSULTING
ENGINEERING, LLC (ICE) West Columbia, SC
PLAN DEPOSIT: Bid Documents may be obtained as hard copy from the Engineer for $100.00 non-refundable
fee or electronic copy for no charge.
PRE-BID CONFERENCE: There will be no pre-bid conference. Any questions or concerns should be addressed by
email only to Brian Faulkenberry, at brian.faulkenberry@ice-eng.com. All questions with answers will be
forwarded to all known plan holders
PUBLIC BID CLOSING AND OPENING: Tuesday, May 5, 2026, 10:00 AM at County Government Complex, 250
North Walnut Street, Winnsboro SC 29180
BID SUBMITTAL: Submit Sealed Bids clearly marked "RFB: 23-185.07" with the bidder's name, address,
and South Carolina contractor license number on the envelope to: Fairfield County Procurement, Attn: Ms.
Timika Beaver, County Government Complex, P.O. DRAWER 60, 250 North Walnut Street, Winnsboro SC
29180"
SUBSTANTIAL COMPLETION: All Roadways will be completed by September 15, 2027.
FAIRFIELD COUNTY PAGE 4

RFB No.: 23-185.07 NOTICE TO CONTRACTORS
IF YOU DOWNLOAD THIS
DOCUMENT WITH INTENT TO BID,
PLEASE EMAIL
BRIAN FAULKENBERRY AT
BRIAN.FAULKENBERRY@ICE-ENG.COM
TO RECEIVE ANY
ADDENDA OR OTHER
MODIFICATIONS THAT MAY BE
ISSUED AT A LATER DATE
FAIRFIELD COUNTY PAGE 5

RFB No.: 23-185.07 GENERAL CONDITIONS AND CONTRACT
SECTION II: GENERAL CONDITIONS AND CONTRACT
FAIRFIELD COUNTY PAGE 6

RFB No.: 23-185.07 GENERAL CONDITIONS AND CONTRACT
GENERAL CONDITIONS
1. BID INSTRUCTIONS AND SUBMITTAL:
a. Bids shall be publicly opened at the time and place as indicated in the Notice to Contractors.
b. Sealed bids shall be enclosed and secured in an envelope bearing the markings as described under
Bid Submittals in the Notice to Contractors. Bids shall be addressed to the Fairfield County
Procurement Office, Attention: Ms. Timika Beaver, County Government Complex, P.O. Drawer 60,
250 North Walnut Street, Winnsboro, SC 29180.
c. Bids shall be submitted no later than May 5, 2026, at 10:00 AM, if mailed or hand delivered in the
places and manners described in paragraph b above and on the date indicated by the Notice to
Contractors. Bids received after the shall be deemed non-responsive.
d. The County shall not accept responsibility for unidentified bids.
e. If a bid is unintentionally opened prior to the official time set for the bid opening, the employee opening
such bid shall immediately inform the Procurement Officer or his/her assistant who shall, in the
presence of another of equal rank or above, immediately contact the vendor submitting the bid.
f. The vendor so contacted will be informed as to the circumstances and shall be invited to come to the
office of Procurement to reseal and submit or withdraw the bid, if the vendor elects to reseal and submit
the bid, such vendor shall be required to sign, date and indicate the time of resealing on the bid
envelope. If the vendor directs the Procurement Office to reseal the bid, both the employee making
the contact to the vendor and the owner witness present, shall sign, date and indicate the time of
sealing on the bid envelope.
g. If the Procurement Office is directed by the vendor to return the bid, a statement properly witnessed
stating the action taken and when, shall be duly filed.
h. All prices and quotations shall be entered into ink or typewritten and shall remain firm for no less than
sixty (60) days from the date of the bid. Mistakes may be crossed out and corrections inserted adjacent
there to and shall be initialed in ink by the person signing the bid. The bidder shall insert the net price
per stated unit and the extension against each item, which he/she proposed to deliver. The price shall
include in the grand total column all delivery charges, installation and applicable taxes when
necessary.
i. Bids Will Not Be Considered unless the bidder is legally qualified under the provisions of the South
Carolina Contractor's Licensing Law (South Carolina Code of Laws as amended).
j. Bids Will Not Be Considered unless accompanied by a sealed, bidder's bond, for 5 percent (5%) of
the amount of the bid. Bid bond will be duly executed by the bidder as principal & having as surety
thereon a surety company licensed to do business in the State of South Carolina. Successful bidder
will be required to furnish a satisfactory performance & payment bond each in the amount of 100
percent (100%) of the bid.
k. The County Reserves the Right to accept or reject any & all responses, to waive technicalities
& informalities, to negotiate further with the Contractor of its choice, & to request additional
information, to interview & to make an award deemed in its own best interest. All submittals
shall become property of the County and is subject to the Freedom of Information Act (FOIA)
regulations.
2. TAXES: When applicable, South Carolina sales tax shall be shown as a separate entry on the bid
total summation. In other words, there should be a bid subtotal with South Carolina tax added in
to create a grand total. When required, exemption certificates shall be furnished on forms provided
by the vendor.
FAIRFIELD COUNTY PAGE 7

RFB No.: 23-185.07 GENERAL CONDITIONS AND CONTRACT
3. PROPRIETARY INFORMATION: Bidders shall visibly mark as "CONFIDENTIAL" each part of
their bid which considers proprietary information. Price may not be considered confidential
proprietary information.
4. AMBIGUOUS BIDS: Bids which are uncertain as to terms, delivery, quantity, or compliance with
requirements and/or specifications may be rejected or otherwise disregarded.
5. COVENANT AGAINST CONTINGENT FEES: The vendor warrants that no person or selling
agency has been employed or retained to solicit or secure this contract upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee, excepting bona fide
employees or bona fide established commercial or selling agencies maintained by the vendor for
the purpose of securing business. For breach or violation of this warranty, Fairfield County shall
have the right to annul this contract without liability or in its discretion to deduct from the contract
price or consideration, or otherwise recover the full amount of commission, percentage, brokerage,
or contingent fee.
6. BIDDER'S QUALIFICATIONS: Bids shall be considered only by bidders who are regularly
established in the business called for and who in the judgment of the Owner are financially
responsible and able to show evidence of their reliability, ability, experience, equipment supervised
by them to render prompt and satisfactory service in the volume called for under this contract.
Bids Will Not Be Considered unless the bidder is legally qualified under the provisions of
the South Carolina Contractor's Licensing Law (South Carolina Code of Laws as amended).
Interested bidders must be on current SCDOT prequalified prime contractors list to be
eligible for Fairfield County Road Paving and/or Grading Projects.
7. ACKNOWLEDGEMENT OF AMENDMENTS TO REQUEST FOR BIDS:
a. Bidders shall acknowledge receipt of any amendments to this solicitation either by signing and
returning one (1) copy of the amendment or by letter or by telegram or by fax, or e-mail and
by acknowledging the amendment on the Bid Form.
b. Fairfield County must receive the acknowledgment by the time, date, and at the place specified
for receipt of bids.
8. AFFIRMATIVE ACTION: The successful bidder will take affirmative action in complying with all
Federal and State requirements concerning fair employment, employment of the handicapped,
and concerning the treatment of all employees, without regard or discrimination by reason of race,
color, religion, sex, national origin and/or physical handicap and to ENSURE EQUAL
EMPLOYMENT OPPORTUNITY is provided for as applicable.
9. EXPLANATION TO PROSPECTIVE BIDDERS:
a. Any prospective bidder desiring an explanation or interpretation of this solicitation shall
request it in writing soon enough to allow a reply to reach all prospective bidders before
submission of their bids.
b. Oral explanation and/or instructions given before the award of the contract shall not be binding.
c. Any information given to a prospective bidder pertaining to this solicitation shall be furnished
promptly to other prospective bidders as an amendment, if that information is necessary in
submitting bids or if the lack of it would be prejudicial to other prospective bidders.
10. AWARDING POLICY: The County reserves the right to select and award on an individual item
basis, lot (group) basis or an "all or none" basis, whichever the County determines to be most
advantageous. Therefore, individual prices per item must be indicated on the bid form. Bidders
are encouraged to offer discounts for consideration of consolidated award. Furthermore, the
County in determining the lowest responsible bidder on each of the items shall consider, in
addition to the bid prices, the quality, training, suitability and adaptability of the services required
by this solicitation. The County reserves the right to reject or accept any or all bids and to waive
any informalities and/or irregularities thereof.
If identical bids are received on like items, the Procurement Officer, subject to the
FAIRFIELD COUNTY PAGE 8

RFB No.: 23-185.07 GENERAL CONDITIONS AND CONTRACT
approval of the County Administrator, shall award bids by whichever of the following procedures
is deemed most appropriate under the circumstances:
a. Award to the firm whose primary business establishment is physically located:
i. within the boundaries of Fairfield County; and
ii. within the boundaries of the State of South Carolina.
b. If all of the above are equal, the County shall award by a toss of a coin with all interested
parties given an opportunity to witness. The County shall have a minimum of two witnesses
for the coin toss.
11. WITHDRAWAL OF BIDS: Any bidder may withdraw his bid prior to the closing time scheduled for
the receipt of bids. No bid shall be withdrawn for a period of sixty (60) days after the schedule
closing time for the receipt of bids. The County reserves the right to award contracts for a period
of sixty (60) days.
12. SUBMISSION OF DATA: Each bidder, upon request, shall submit evidence of Liability Insurance,
Workmen's Compensation (if required), and other data regarding experience relating to this bid
and proposes to satisfy the requirements of this solicitation and fulfillment of a contract.
13. ACCIDENTS: The vendor shall hold the County harmless from all damages and claims that may
arise because of any negligence on the part of the vendor, his agents or employees in the
performance of this contract. In case any action is brought against the County or any of its agents
or employees, the vendor shall assume full responsibility for the defense thereof. Upon his failure
to do so after proper notice, the County reserves the right to defend such motion and charge all
costs thereof to the vendor. The vendor shall take all precautions necessary to protect the public
against injury.
14. STATEMENT OF COMPLIANCES AND ASSURANCES: By submitting a bid and signing the bid
schedule, vendors are providing written assurance of non-collusion and understanding, and
acceptance of all general and special conditions stated in this contract. In addition, this signature
certifies that the firm or agency represented in the bid submitted complies with all applicable
federal and state laws and regulations.
15. BIDDERS RESPONSIBILITY: Each bidder shall fully acquaint himself/herself with conditions
relating to the scope and restrictions attending the execution of the work under the conditions of
this bid. It is expected that this will sometimes require on-site observation. The failure or omission
of bidder to acquaint himself/herself with existing conditions shall in no way relieve the bidder of
any obligations with respect to this bid or contract.
16. FAILURE TO SUBMIT BID: Recipients of this solicitation not responding with a bid should not
return this solicitation, unless it specified otherwise. Instead, they should advise the issuing office
by letter or postcard whether they want to receive future consideration for similar requirements. If
a recipient does not submit a bid or fails to respond by submitting a "no bid" for three (3)
consecutive bids for the same commodity, they shall be removed from the applicable vendor list.
17. EXAMINATION OF RECORDS:
a. The County Administrator of Fairfield County or his duly authorized representative(s) and/or
duly authorized representative(s) from the office of the County Auditor shall, until three (3)
years after final payment under this contract, have access to and the right to examine any of
the Contractors' directly pertinent books, documents, papers, or other records involving
transactions related to this contract.
b. He/She agrees to include in first-tier subcontracts under this contract a clause to the effect
that the County Administrator of Fairfield County or his duly authorized representative(s),
and/or duly authorized representative(s) from the office of the County Auditor shall, until three
(3) years after final payment under the subcontract, have access to and the right to examine
any of the subcontractors' directly pertinent books, documents, papers or other records
involving transactions related to the subcontract(s).
FAIRFIELD COUNTY PAGE 9

RFB No.: 23-185.07 GENERAL CONDITIONS AND CONTRACT
18. MATERIALS REQUIRED: Materials required must be in conformity with the specifications and
shall be subject to inspection and approval after delivery and shall comply in quality and type of
material and method of manufacture with all applicable local or state laws pertaining thereto. The
right is reserved to reject and return at the risk and expense of the vendor such portions of any
shipment which may be defective or fail to comply with specifications and without validating the
remainder of the order.
19. "OR APPROVED EQUAL" CLAUSES: Certain processes, types of equipment or kinds of
materials are described in the specifications and on the drawings by means of trade names and
catalog numbers. In each instance where this occurs, it is understood and inferred that such
description is followed by the words "or approved equal". Such method of description is intended
merely as a means of establishing a standard of comparison. However, the County reserves the
right to select the items which, in the judgment of the County, are best suited to the needs of the
County, based on price, quality, service, availability and other related factors. Bidders must
indicate brand name, model, model number, size, type, weight, color, etc., of the item bid if not the
same as the item specified. Vendor's stock number or catalog number is not sufficient to meet
this requirement. If any bidder desires to furnish an item different from that specifically mentioned
in the specifications, he/she shall submit with his bid the information, data, pictures, cuts, designs,
etc., of the material he/she plans to furnish so as to enable the County to compare the material
specified; and, such material will be given due consideration. The County reserves the right to
insist upon and receive the items as specified, if the submitted items do not meet the County's
standards for acceptance.
20. PATENTS: The vendor shall hold the County, its officers, agents, and employees harmless from
liability of any nature or kind whatsoever, on account of use by the publisher or author,
manufacturer or agent, of any copyrighted or copyrighted composition, secret process, article or
appliance furnished or used under this bid.
21. INSTALLATION: Where equipment is called for to be installed under this bid, it shall be placed,
leveled and accurately fastened into place by the vendor. He/she shall be responsible for obtaining
dimensions and other such data which may be required to assure exact fit to work under another
contract or as intended by the County. The vendor shall be responsible for providing an
appropriate amount of lead-in to equipment requiring electrical, water or other basic service. The
County will normally be responsible for bringing the appropriate service to the lead-in. The vendor
shall completely remove from the premises all packing, crating, and other letter due to his/her
work. He/she shall also be responsible for the cost of repairing any damage to existing work which
is caused by him/her equipment.
22. GUARANTEE: The vendor shall supply a guarantee for all workmanship for the equipment he/she
is furnishing for a period comparable to the standards in the industry. When defects or faulty
material is discovered during the guarantee period, the vendor shall, immediately, upon notification
by the County, proceed at his/her own expense, to repair or replace the same, together with any
damage to all finishes, equipment, and furnishings that may have been damaged as a result of
the defective equipment or workmanship.
23. PROPER INVOICE: Invoices submitted for payment for goods or services provided under this
Contract, shall contain, as a minimum the following information:
a. Name of business concern
b. Contract number or other authorization for delivery of service or property
c. Complete description
d. Price and quantity of property or service delivered or executed
e. Name where applicable
f. Title, telephone number and complete mailing address of responsible official to whom
payment is to be sent; and other substantiating documentation of information as required by
the contract or owner.
FAIRFIELD COUNTY PAGE 10