Police Uniform Cleaning and Related Services

Location:	Massachusetts
Posted:	Apr 15, 2026
Due:	Apr 29, 2026
Agency:	City of Marlborough
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia S - Utilities and Training Services
Solicitation No:	PD 2026-02
Publication URL:	To access bid details, please log in.

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MARLBOROUGH POLICE DEPARTMENT

c.30B UNIFORM CLEANING BID

City of Marlborough

MARLBOROUGH, MASSACHUSETTS 01752

INVITATION FOR BIDS

POLICE UNIFORM CLEANING AND RELATED SERVICES

PD 2026-02

CONTACT INFORMATION

Krista Holmi, C.P.O.

Procurement Office

140 Main Street, 3rd Floor

Marlborough, MA 01752

Direct #508-460-3707

kholmi@marlborough-ma.gov

TABLE OF CONTENTS

INVITATION FOR BIDS

Police Uniform Cleaning and Related Services – Contract #PD 2026-02

I. GENERAL INFORMATION AND BID SUBMISSION REQUIREMENTS ........................... 1

II. PURCHASE DESCRIPTION / SCOPE OF SERVICES.................................................. 3

III. MINIMUM QUALIFICATIONS (RESPONSIBILITY QUIREMENTS).......... ..................... 7

IV. REFERENCES ...................................................................................................... 7

V. BASIS FOR EVLAUATIO AND AWARD............................................................................ 7

VI. INSTRUCTIONS FOR COMPLETING BID FORMS..................................................... 8

VII. SAMPLE CONTRACT ........................................................................................... 9

APPENDICES

Appendix A – Reference Form (Include with Bidder Submission Form B1) ....................20

Appendix B1 – Unit Price Bid Form (Bidder Submission)............................................. 21

MARLBOROUGH POLICE DEPARTMENT

c.30B UNIFORM CLEANING BID

City of Marlborough

Marlborough, MA 01752

I. General Information and Bid Submission Requirements

1.1 Pursuant to Chapter 30B of the Massachusetts General Laws, the City of Marlborough

by its Police Department is seeking sealed bids from qualified vendors to provide professional

laundry and dry-cleaning services for Police uniforms, plain/civilian, clothing and blankets,

including sewing alterations and minor repairs for approximately 74 officers on an as needed

basis. The initial term contract term shall be three years commencing July 1, 2026 through June

30, 2029, with options to renew for up to two (2) additional one-year terms (FY30 and FY31),

exercisable in the City’s sole discretion. All terms, including any renewal options, are subject to

annual appropriation.

1.2 The Invitation for Bids (IFB) package is available at the Procurement Office website by

registering and downloading the bid documents at https://www.marlborough-ma.gov/bids as of

April 15, 2026 at 2:00 PM and sealed bids will be accepted by the Chief Procurement Officer, in

person, via US Mail, FedEx, UPS, other prepaid carrier service or via City Hall drop boxes located

at the front and rear of City Hall,140 Main Street, Marlborough, MA 01752 until April 29, 2026,

at 2:00 P.M., at which time all bids will be publicly opened and read aloud. Bids must be clearly

identified on the bid envelope as “BID: Police Uniform Cleaning Services Contract #PD 2026-02 [

Company Name]” . The City will not be responsible for the premature opening of any bid not

properly identified, and any such bids may be rejected.

1.3 It is anticipated that the contract will be awarded within sixty (60) calendar days after the

bid opening unless extended and is subject to a Fiscal Year 2027 budget appropriation. The time

for award may be extended for up to thirty (30) additional days by mutual agreement between

the City and the apparent lowest responsive and responsible bidder.

1.4 If any changes are made to this procurement, an addendum will be issued. Addenda will

be emailed to all bidders on record as having received the bid documents via the Procurement

Office website. If the City issues any addenda to this procurement, each bidder shall acknowledge

on the Bid Form the receipt of each addendum by addendum number and date. Please note: It is

a bidder’s responsibility to ascertain if any addenda have been issued and to obtain a copy prior

to the bid submission deadline.

PD 2026-02

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MARLBOROUGH POLICE DEPARTMENT

c.30B UNIFORM CLEANING BID

1.5 Questions concerning this Bid must be submitted in writing c/o the Chief Procurement

Officer via email to kholmi@marlborough-ma.gov by 2:00 PM on April 23, 2026. Written

responses will be emailed to all bidders on record as having received the IFB. All questions and

answers will be incorporated into this IFB.

1.6 A bidder may correct, modify, or withdraw a bid by written notice received by the City

prior to the time and date set for the bid opening. Bid modifications must be submitted in a

separately sealed envelope clearly labeled, “Modification No. ___.” Each modification must be

numbered in sequence and must reference the original bid identification.

1.7 After the bid opening, a bidder may not change any provision of the bid in a manner

prejudicial to the interests of the City or fair competition. Minor informalities will be waived, or

the bidder will be allowed to correct them. If a mistake and the intended bid are clearly evident

on the face of the bid document, the mistake will be corrected to reflect the intended correct bid,

and the bidder will be notified in writing; the bidder may not withdraw the bid. A bidder may

withdraw a bid if a mistake is clearly evident on the face of the bid document, but the intended

correct bid is not similarly evident.

1.8 There is no pre-bid conference scheduled for this IFB. To inspect items for professional

cleaning under the contract, contact the Police Department at 508-485-1212 during normal

business hours or by email request to the Chief Procurement Officer at kholmi@marlborough-

ma.gov,

1.9 The City reserves the right to accept or reject any and all bids, in whole or in part, or to

cancel this procurement, if the City determines that cancellation or rejection serves the best

interests of the City.

1.10 All bid prices submitted in response to this IFB must remain firm for sixty (60) calendar

days following the bid opening unless extended in writing per 1.3.

1.11 If, at the time of the scheduled bid opening, City Hall is closed due to uncontrolled events,

such as fire, snow, ice, wind, or building evacuation, the bid opening will be postponed until 10:00

A.M. on the next normal business day. Bids will be accepted until that date and time.

1.12 One original, one copy and one electronic copy in pdf form of the vendor’s bid is

required.

1.13 The following forms and/or certifications must be submitted with the bid:

(a) Bid Form including Non-collusion

(b) Bid Unit Pricing Sheets

All forms are appended to the bid documents and incorporated herein by reference.

1.14 A bid must be signed as follows:

(a) If the bidder is an individual, by her/him personally;

(b) If the bidder is a partnership, by the name of the partnership, followed by the

signature of each general partner;

PD 2026-02

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MARLBOROUGH POLICE DEPARTMENT

c.30B UNIFORM CLEANING BID

affixed and;

(d) If a limited liability company, by the owner-manager.

1.15 No performance bond will be required under this IFB.

1.16 No bid deposit is required under this IFB.

1.17 Purchases of goods and services by the City of Marlborough are exempt from the payment

of Federal Excise Taxes and Massachusetts Sales Tax, and any such taxes must not be included in

any price computations. The City’s MA Tax Exemption Certificate can be obtained from the

City’s Auditor Office upon contract award.

1.18 Bids which are incomplete, conditional, not properly endorsed, or signed, or which are

otherwise contrary to these instructions may be rejected.

1.19 In accordance with the provisions of applicable statutes, laws, rules, regulations, and

ordinances, the City of Marlborough does not discriminate in employment or the provision of

services and all qualified contractors will receive consideration without regard to race, age, color,

religious creed, gender, handicap, sexual orientation, veteran’s status or national origin.

1.20 The Prevailing Wage Law, M.G.L. c149, §26-27D, is not applicable to these services.

1.21 The City reserves the right to make such inquiries, as may be required, to determine

whether any or all bidders are responsible and capable of performing under the terms of the

proposed contract.

1.22 Tie Bids- In the event of a tie bid, the City reserves the right to determine the award by a

method consistent with M.G.L. c.30B, including but not limited to a coin toss or drawing.

II. Purchase Description/Scope of Services

The contract term for the professional laundry and dry-cleaning services required by the Police

Department will be for a three (3)-year term commencing July 1, 2026 through June 30, 2029 (Initial Term),

contingent upon and subject to an appropriation in each fiscal year, with options to renew for two (2)

additional one-year terms from July 1, 2029 through June 30, 2030 (Option Year 1), and July 1, 2030

through June 30, 2031 (Option Year 2). The option to renew after the fiscal year in which the contract is

executed is at the sole discretion of the City. This is a fixed-unit price contract for each category of items.

The City will pay only for services rendered. This is an on-call, as-needed contract. No minimum quantity

of services is guaranteed.

All unit pricing must remain firm throughout each fiscal year term of the contract. All subsequent fiscal

years to the fiscal year in which this contract is awarded are contingent upon and subject to appropriation

and to any police collective bargaining agreement (CBA).

Special handling of cleaning articles contaminated with blood borne pathogens (Hepatitis, HIV/AIDS virus,

etc.) or other medical/biohazards and non-medical chemicals will be required.

Maintain the important qualities of fabric while cleaning items.

All cleaned items must be pressed and put on hangers.

PD 2026-02

Page 3

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	PD 2026-02
Bid Title:	Police Uniform Cleaning and Related Services
Category:	Goods and Services
Status:	Open