Purchase of M599 Electric Cable

Location:	Florida
Posted:	Jun 29, 2026
Due:	Jul 28, 2026
Agency:	City of Mount Dora
Type of Government:	State & Local
Category:	61 - Electric Wire, and Power and Distribution Equipment
Solicitation No:	ITB 26-EL-019
Publication URL:	To access bid details, please log in.

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Invitation to Bid

ITB# 26-EL-019

Whitney Donovan NIGP-CPP

Purchasing Coordinator

ITB# 26-EL-019 PURCHASE OF M599 ELECTRIC CABLE

LEGAL NOTICE

Notice is hereby given that the City of Mount Dora is accepting electronic bids only for Sealed Invitation

to Bid # 26-EL-019 Purchase of M599 Electric Cable. Bids will be received until 2:00 p.m. on July 28,

2026. A pre-bid conference is not applicable for this solicitation.

ITB# 26-EL-019

“PURCHASE M599 ELECTRIC CABLE”

Necessary meetings, unless noted otherwise, will be held via electronic meeting format. Please be advised

that dates and times, are subject to change and updates posted on the City of Mount Dora’s website at

www.mountdora.gov, on www.demandstar.com and in the City Hall Lobby.

The City of Mount Dora does not discriminate based on age, race, color, sex, religion, national origin,

disability or marital status.

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ITB# 26-EL-019 PURCHASE M599 ELECTRIC CABLE

Electronic responses will be the only method allowed for Bidders to respond to this solicitation. Electronic

responses shall be submitted via DemandStar and AURSI in accordance with the submission

requirements outlined in this ITB. DemandStar shall be used for all required bid documents, and

AURSI shall be used for pricing submission only.. All submittals must be compatible with Microsoft

Office 2007 or later. Bidders can only view/submit their Bid and will not have access to any other Bidder’s

submittals. The Bidder’s Bid may be changed at the Bidder’s discretion until the due date and time have

been reached at which time the Bidder will no longer change or have access to the electronic bid submittal.

Bidders who are bidding for the first time are strongly encouraged to contact Demandstar by e-mailing

questions to DemandStar at www.demandstar.com. All bids must be received by the date and time

specified above, when they will be opened, via computer, and publicly read aloud. The bid time shall be

scrupulously observed. The City shall not be responsible for delays or internet outages caused by any

occurrence. The City website does not accommodate electronic responses to bids. Receipt of a bid in any

other form does not satisfy this requirement. No exceptions will be made.

If you have obtained this document from a source other than directly from DemandStar you are not on

record as a plan holder. The Purchasing Department takes no responsibility to provide Addenda to parties

not listed as plan holders. It is the Bidder's responsibility to check with our office prior to submitting your

proposal to ensure you have a complete, up to date package. The Bidder is responsible for verifying they

have received all Bid Addenda. For the purpose of this bid, the term Bidder, Proposer, and Contractor may

be used interchangeably.

CAUTION: Bidders should take caution that the City is not responsible for any power outages or internet

failures. It is suggested that you upload your response in adequate time to assure that it will post on the

day prior to the closing date.

1) INTRODUCTION/OVERVIEW

A) Purpose/Objective

The City of Mount Dora has issued this Invitation to Bid (hereinafter, “ITB”), as a joint solicitation

on behalf of the City, the Community Redevelopment Area (CRA) and the Northeast Community

Redevelopment Area (Northeast CRA), with the sole purpose and intent of obtaining bids from

interested and qualified vendors offering to provide the City’s utilities department with a “Purchase

of M599 Electric Cable” in accordance with the specifications stated and/or attached herein/hereto.

The bidder may be referred to herein as the “Vendor, Bidder or Responder” either with

capitalization or not.

If awarded under a contract to provide the equipment a contract will be effective on the date such

contract is approved by the City of Mount Dora (herein after, the “City or City Council”), signed

by all required parties and filed with the City Clerk.

As is more fully explained in Section “6L” of this ITB, an award, if made, will be made to the

lowest, responsive, and responsible bidder whose submission meets all requirements of this ITB

and is determined to be in the best interest of the City, taking into consideration the evaluation

factors set forth in this ITB. The City will not use any other factors or criteria in the evaluation of

the bids received.

ITB# 26-EL-019 PURCHASE M599 ELECTRIC CABLE

B) Background

The City serves an area of 12.29 square miles with a population of approximately 18,896. The

City’s fiscal year begins on October 1st and ends on September 30th. The Finance Department

maintains the funds and accounts of the City. The Finance Department is responsible for the

custody and accounting of funds in each department.

More detailed information on the government and its finances can be found in City of Mount

Dora’s Comprehensive Annual Financial Report for fiscal year 2023-2024 and in the City’s

Annual Budget for fiscal year 2025-2026. Copies of these documents may be viewed on

www.mountdora.gov. The City of Mount Dora is exempt from any and all state, local and federal

taxes.

C) Inquiries

Direct questions related to this ITB to Whitney Donovan, Purchasing Coordinator, and submit

such questions in writing to: Finance-Purchasing@mountdora.gov. Please include the page and

paragraph number for each question in order to ensure that questions asked are responded to

correctly.

The only official answer or position of the City will be stated in writing from Finance-

Purchasing@mountdora.gov. All questions asked, along with the answers rendered will be

electronically distributed to all vendors registered for this solicitation and additionally, posted on

the City website (www.mountdora.gov) and on DemandStar (www.demandstar.com).

D) Method of Source Selection

The City is using the Bid method of source selection for this procurement, as authorized by

Resolution 2021-107 and 2024-36 (amendment) establishing and adopting the City of Mount Dora

Purchasing Policy, as from time to time amended. Each Bid will be reviewed to determine if the

Bid is responsive to the ITB. Bids deemed to be non-responsive may be rejected. A responsive

Bid is one which has been signed and submitted by the specified Bid deadline, and has provided

the information required to be submitted with the Bid. Poor formatting, poor documentation,

incomplete or unclear information may be considered as a substandard submission and may

adversely impact consideration of a Bid. Bidders who fail to comply with the required and/or

desired elements of this ITB do so at their own risk. Ultimate selection will be based on the lowest,

responsive, and responsible bidder whose submission meets all requirements of this ITB and is

determined to be in the best interest of the City, based on the evaluation criteria identified herein.

The City may, as it deems necessary, conduct discussions with responsible bidders determined to

be in contention for being selected for award for the purpose of clarification to assure full

understanding of, and responsiveness to solicitation requirements.

E) Pre-Bid Conference

A pre-bid conference is not applicable for this solicitation.

ITB# 26-EL-019 PURCHASE M599 ELECTRIC CABLE

A non-mandatory mandatory pre-bid conference will be held on _______ ,

commencing promptly at ______, and will be held in the Council Chambers, 510 North Baker

Street, Mount Dora, Florida 32757.

If this pre-bid conference is denoted as “mandatory”, prospective proposers must be present in

order to submit a bid response.

F) Projected Timetable

The following projected timetable should be used as a working guide for planning purposes only.

The City reserves the right to adjust this timetable as required during the course of the ITB process.

Event

Date

ITB Notice of Advertisement

Last Date for Receipt of Written Questions

Addendum Issued (If Applicable)

Bid Opening Date

Notice of Recommendation

City Council Meeting Date

June 29, 2026

July 12, 2026 – 4:00 pm

July 19, 2026

July 28, 2026 @ 2:00 pm

August 3. 2026

August 11, 2026

2) GENERAL DESCRIPTION - SCOPE OF WORK

The City of Mount Dora (“City”) is seeking sealed bids from qualified and responsible vendors

for the furnishing and delivery of requested cable on an as-needed basis for use by the City’s

electric utility department.

The purpose of this Invitation to Bid (ITB) is to establish firm pricing and secure a reliable source

of supply for underground electrical distribution cable materials necessary to support the operation,

maintenance, repair, replacement, and expansion of the City’s electric utility infrastructure.

The successful bidder(s) shall provide new, unused, current-production electrical cable materials,

suitable for its intended purpose and meeting all applicable industry standards and technical

specifications identified in this ITB and associated attachments.

All materials furnished under this ITB shall comply with the latest applicable editions of:

• AEIC Standards

• ICEA Standards

• ASTM Standards

• Any additional standards specifically referenced within the technical specifications

Quantities identified in this ITB are estimated quantities only and are provided solely for

evaluation purposes. The City does not guarantee any minimum purchase quantity under this

contract and reserves the right to increase, decrease, add, or delete quantities as operational

requirements dictate.

ITB# 26-EL-019 PURCHASE M599 ELECTRIC CABLE

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	ITB 26-EL-019
Bid Title:	Purchase of M599 Electric Cable
Category:	Professional Services
Status:	Open

Purchase of M599 Electric Cable

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See also