CITY OF NEWPORT, KENTUCKY
REQUEST FOR BIDS (RFB)
FIRE APPARATUS PROCUREMENT
BID PACKAGE & SPECIFICATIONS
Bid No.: 903-2026
Issue Date: April 14, 2026
Bid Due Date: May 14, 2026
ISSUED BY:
Newport Fire/EMS Department
998 Monmouth Street
Newport, KY 41071
Phone: 859-292-3616
1. INTRODUCTION
The City of Newport, Kentucky (“City”), through the Newport Fire/EMS Department, is soliciting sealed bids from
qualified fire apparatus manufacturers and/or authorized dealers for the purchase of one (1) new Type I Structural Fire
Engine (Pumper).
The apparatus shall be new, unused, and compliant with all specifications contained herein. The City reserves the right
to reject any or all bids, waive informalities, and award the contract in the best interest of the City.
998 Monmouth Street, Newport Ky, 41071
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859.929.3666 www.newportky.gov
2. INSTRUCTIONS TO BIDDERS
2.1 Bid Submission
Bids shall be submitted in a sealed envelope clearly marked:
“Fire Apparatus Bid – Bid No. 903-2026”
Submit to:
City of Newport
998 Monmouth Street
Newport, KY 41071
Bids must be received no later than:
May 14, 2026 at 10:00 am (local time)
Late submissions will not be accepted and will be returned unopened.
2.2 Required Bid Materials
Each bid submission shall include:
Completed and signed Bid Form (Attachment A)
Detailed Technical Specifications and Compliance Statement
Delivery Timeline
Warranty Documentation
Service and Training Plan
Cost Proposal (Itemized)
All required forms listed in Section 7
2.3 Pre-Bid Meeting (Optional)
Upon request
998 Monmouth Street, Newport Ky, 41071
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859.929.3666 www.newportky.gov
Attendance is optional but strongly encouraged.
2.4 Questions and Clarifications
All questions must be submitted in writing by: May 7, 2026
Submit to: jstahl@newportky.gov
No verbal interpretations shall be considered binding.
3. GENERAL REQUIREMENTS
3.1 Compliance
The apparatus shall comply with:
The latest edition of NFPA 1900 – Standard for Automotive Fire Apparatus
All applicable Federal Motor Vehicle Safety Standards (FMVSS)
All applicable Commonwealth of Kentucky regulations
Additional requirements:
Complete specifications and engineering drawings shall be included with the bid
Single-Source Manufacturing: The manufacturer shall design, engineer, and fabricate major components
(chassis, cab, and body) and maintain full control of the production process
The bidder must maintain a service facility within 50 miles of 998 Monmouth Street Newport, KY 41071
998 Monmouth Street, Newport Ky, 41071
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859.929.3666 www.newportky.gov
All warranties must be included in the proposal
3.2 Manufacturer Qualifications
Bidders shall:
Have a minimum of ten (10) years of experience manufacturing fire apparatus
Provide proof of authorized dealership (if applicable)
Provide documentation of liability insurance and business licensing
Meet single-source manufacturing requirements
3.3 Drawings and Approvals
A detailed pre-construction approval drawing shall be submitted and approved prior to fabrication
The approved drawing becomes part of the contract
A revised drawing reflecting any approved changes shall be submitted prior to completion
Drawings shall include (at minimum):
Chassis and cab configuration
Lighting layout
Compartment configuration
Major component locations
3.4 Delivery and Acceptance
Apparatus shall be delivered fully operational and road-ready
Final inspection will be conducted by City representatives
Acceptance occurs upon:
o Successful inspection
o Delivery of all documentation
o Completion of required training
998 Monmouth Street, Newport Ky, 41071
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859.929.3666 www.newportky.gov
Critical Fit Requirement:
The apparatus must fit within the fire station located at 171 Main Street, Newport, KY (with no water on board) as a
condition of final acceptance.
4. TECHNICAL SPECIFICATIONS
4.1 Chassis Requirements
Custom fire apparatus chassis
Minimum 450 HP engine
Transmission: Allison 4000 EVS
GVWR: To be specified by manufacturer
Wheelbase: Minimum 162”
Maximum Overall Height:
o Cab: 106”
o Rear body: 96”
Maximum Overall Length: 340”
Additional components:
Vogel Auto Lube System
Meritor axles and driveline
On-spot traction chain system
Fuel tank: Minimum 65 gallons (stainless mounting)
Wheels & Tires:
998 Monmouth Street, Newport Ky, 41071
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859.929.3666 www.newportky.gov
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
