Crane Hoist Preventative Maintenance Services

Location:	Maine
Posted:	Nov 10, 2026
Due:	Dec 10, 2026
Agency:	Portland Water District
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Publication URL:	To access bid details, please log in.

Attachment Preview

PORTLAND WATER DISTRICT

225 Douglass Street, P.O. Box 3553, Portland, ME 04104-3553

(207) 774-5961 - FAX (207) 761-8325

November 4, 2026

REQUEST FOR BID

This is NOT an order.

All Bids must be submitted

By: 2:00 pm, December 10th,

2026

2027-2028 –Crane Hoist PM’s

To Potential Contractors

Thank you for your interest in this Portland Water District (PWD) Request for Bid (RFB). The purpose of

this RFB is to establish the vendor who shall perform those services, the rate the PWD shall pay, and the

terms and conditions of those services. Bids are subject to the terms & conditions included in this RFB.

Evaluation will be based on price. The PWD will execute an agreement and issue a purchase order

upon award. Please see Attachment Two for a sample of the agreement. Any exceptions to the

agreement must be stated in the vendor’s bid.

PWD will not be holding a pre-bid meeting. All questions related to this RFB must be submitted in

writing before the deadline listed below. When submitting a question, please include the name of your

organization and contact information. The answers to all questions will be provided to all bidders.

Bids must be submitted electronically to wgilbert@pwd.org via an email attachment or link to a secure FTP

site. Bids must be received by PWD by deadline listed above and below. Signed copies of Attachment Three

and Attachment Four must be included in the bid. Late or incomplete bids will not be accepted.

RFB SCHEDULE & DETAILS

ATTACHMENTS:

Attachment 1: Scope of Work

Attachment 2: Sample Agreement for Services (executed upon award, do not sign)

Attachment 3: Instructions & Conditions sign and submit with bid (RETURN WITH BID)

Attachment 4: Bid sheet sign and submit with bid (RETURN WITH BID)

RFB SCHEDULE:

11/5/26- Email RFB to vendors

11/5/26 to 11/23/26 - Question and answer period, questions sent to wgilbert@pwd.org

Answers to all questions will be shared

12/10/26 by 2:00PM - Bids Due

POINT OF CONTACT:

All questions and bid must be submitted to contact listed below

Please use email for all questions.

Portland Water District

Wesley Gilbert, Purchasing Agent

225 Douglass Street

Portland, ME 04102

(e)wgilbert@pwd.org

(t) 207.523.5203

ATTACHMENT 1

Crane and Hoist Inspection and Preventive Maintenance

Services

The intent of these services is to maintain equipment in safe operating condition, identify

deficiencies, reduce equipment downtime, and support compliance with applicable safety

requirements.

1. Equipment and Locations

The contractor shall provide inspection and preventive maintenance services for the equipment

identified in Asset list – Equipment Inventory. The existing inventory identifies approximately 61

pieces of lifting equipment located throughout the District’s water and wastewater facilities.

 Manual chain hoists

 Electric chain hoists

 Wire rope hoists

 Monorail and trolley systems

 Gantry cranes

 Overhead and jib crane systems

 Other lifting equipment identified in Asset List

The District will provide an equipment inventory identifying equipment descriptions, asset numbers,

and locations. The contractor shall verify the identification of equipment during service visits and

notify the District of any discrepancies.

2. Periodic Inspections

The contractor shall perform one scheduled periodic inspection annually on each piece of

equipment identified in Asset List, consistent with applicable OSHA requirements, relevant industry

standards, and equipment manufacturer recommendations. Inspections shall include, as

applicable:

A. Mechanical Components

 Hoist motors, brakes, couplings, and gears

 Wire ropes and chains

 Sheaves, drums, and hooks

 Hook blocks and hook latches

 Trolleys, wheels, bearings, and travel mechanisms

 Signs of excessive wear, corrosion, cracking, deformation, or misalignment

B. Structural Components

 Crane girders and supporting structures

 Runways and rails

 Structural connections and fasteners

 Signs of damage, deformation, or deterioration

C. Electrical and Control Components

 Limit switches and overload protection devices

 Operating controls and push-button stations

 Electrical connections, control panels, and wiring

 Emergency stopping devices, where equipped

D. Operational and Safety Inspections

 Operational and functional testing

 Verification of safety devices

 Examination of abnormal equipment operation

 Identification of potentially unsafe operating conditions

Inspections shall include accessible components without extensive disassembly. Additional testing

or inspection requiring disassembly shall not be performed without prior District authorization.

3. Preventive Maintenance

The contractor shall perform routine preventive maintenance in conjunction with the annual

inspection of each applicable piece of equipment. Services shall include, as applicable:

 Checking equipment for proper lubrication

 Lubricating mechanical components, including wire ropes, sheaves, hooks, trolleys, wheels,

and bearings

 Supplying the basic lubricants required for routine maintenance

 Checking crane and hoist brake operation and performing routine adjustments

 Checking limit switches and performing minor adjustments

 Performing minor adjustments necessary for routine equipment operation

 Cleaning individual components as required for routine maintenance

All maintenance shall be completed in accordance with applicable manufacturer recommendations

and safe work practices.

4. Inspection Reports and Documentation

The contractor shall furnish electronic inspection and maintenance reports for each piece of

equipment serviced. Reports shall include, at a minimum:

1. Equipment identification and location

2. Date of inspection and maintenance

3. Inspection findings and equipment condition

4. Description of maintenance performed

5. Deficiencies requiring corrective action

6. Identification of safety-related deficiencies

7. Recommended repairs or replacement

8. Name of the technician performing the service

Any condition presenting a potential safety hazard shall be communicated promptly to the District’s

designated representative. The contractor shall provide written recommendations for corrective

action, including any equipment recommended to be removed from service. The contractor shall

provide a summary of outstanding deficiencies following completion of scheduled services.

5. Repairs and Additional Services

The base contract shall include scheduled inspections, routine preventive maintenance, and

associated reporting as described in this Scope of Work. The following services shall be excluded

from the base price unless specifically identified elsewhere in the solicitation:

 Major equipment repairs

 Replacement parts and components

 Extensive equipment disassembly

 Load testing

 Specialized nondestructive testing

 Equipment modernization or replacement

 Additional inspections outside the scheduled annual service

If additional work is recommended, the contractor shall submit a separate written quotation

identifying the work, materials, labor, and associated costs. No additional work shall proceed

without prior written authorization from the District.

6. Contractor Responsibilities

The contractor shall:

 Provide qualified personnel experienced in crane and hoist inspections and preventive

maintenance

 Supply the tools, equipment, and basic consumable materials necessary to perform the

specified services

 Coordinate inspection and maintenance schedules with designated District personnel

 Follow applicable safety procedures and District facility requirements

 Minimize disruption to normal District operations

 Maintain required insurance coverage in accordance with District contract requirements

 Provide all inspection reports and maintenance documentation required under this Scope of

Work

7. Scheduling and Access

Inspection and preventive maintenance services shall be scheduled in advance with designated

District personnel. Services shall generally be performed during normal District working hours,

unless otherwise approved. The contractor shall coordinate access to equipment located at District

facilities, including equipment requiring specialized access arrangements. The contractor shall

identify anticipated equipment access requirements prior to scheduling services.

Asset List – Equipment Inventory

The District’s verified crane and hoist equipment inventory shall be attached to the RFB and

incorporated into the resulting agreement.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Crane Hoist Preventative Maintenance Services

Attachment Preview

See also