Historic Courthouse Drywall Ceiling Repairs and Painting RFP

RFP NO. 062926HCD
Request for Proposal
Carteret County Government
Historic Courthouse Drywall Ceiling Repairs and Painting
Issued: June 29, 2026
Submission Deadline: July 16, 2026 by 10:00 AM, EST.

RFP NO. 062926HCD
CARTERET COUNTY GOVERNMENT
Phone: 252-648-7877
REQUEST FOR PROPOSAL
Date: 06/29/2026
To: Interested Contractors
Project Name: Historic Courthouse Drywall Ceiling Repairs and Painting
Scope of Work:
Carteret County Government is seeking competitive proposals for the ceiling repairs, painting and minor electrical at the Historic
Courthouse located at 302 Courthouse Square, Beaufort, NC 28516.
The Contractor shall abide by the details and shall refer to the diagrams and associated pictures in addition to the scope of work
specified within the documents provided below. The Contractor shall provide all labor, materials, equipment, and services
necessary for the turn-key completion of the project.
General Scope of Work
* The Contractor shall schedule a site visit with the County POC to familiarize themselves with the scope of work.
* Remove all old screws in metal studs where drywall has been previously pulled.
* Replace and tie-in four missing/damaged metal studs to support the new drywall.
* Install approximately 64' x 3' 6" of 5/8th drywall, and patch one small area (1'x1') of drywall where missing around
sprinkler head.
* All new drywall shall be tapped and finished, ready for paint.
Alternate Bid No.1
* The Contractor shall use a blocking primer if needed and paint the entire ceiling as shown in the diagram below.
Ceiling paint shall be flat white.
Alternate Bid No.2
* The Contractor shall replace one (1) missing recessed light fixture (to match others) and one (1) emergency/exit light.
Alternate Bid No.3
* The Contractor shall prep and paint all walls, seven (7) interior doors and casings, all bead-board and associated trim,
within the project area as shown on the diagram below.
* All signs shall be removed, boxed up, and handed to the POC.
* All wall accessories, excluding the hardwired devices, shall be removed prior to painting. These accessories shall be
reinstalled after painting.
* All walls shall be painted Agreeable Gray, SW 7029 or equivalent, with a minimum of two coats.
* The existing metal HVAC grates shall be removed, cleaned, primed, and painted with appropriate paint to match the
new wall paint.

RFP NO. 062926HCD
* All doors, casings, bead-board, and trim shall be painted Alabaster, SW 7008, with an emerald urethane trim enamel,
semi-gloss finish, or equivalent.
Additional Provisions
* The Contractor shall field verify all measurements and material quantities.
* The Contractor shall provide a detailed breakdown on company letterhead with this RFP.
* Any damages caused by the Contractor shall be repaired or replaced at the Contractor's expense, subject to the
County's discretion.
* The awarded Contractor shall execute a contract with the County and comply with all Terms and Conditions and the
Agreement for Services.
* The Contractor shall obtain the required permits, if required, give all notices to the County POC (including a copy of
any permits), and comply with all laws, ordinances, codes, rules and regulations bearing on the conduct of the work.
Permits shall be posted onsite at project location. No time extensions shall be granted or financial consideration given
to the Contractor for time or monies lost due to violations of any such ordinance, code, law or regulations that may
occur.

RFP NO. 062926HCD

RFP NO. 062926HCD
Award of Contract
Carteret County Government reserves the right to award to multiple Contractors deemed to be fully qualified and best
suited among others submitting proposals on the basis of the evaluation factors included within this RFP. Once the
proposals are ranked by Carteret County Governments Committee and the qualified Contractor is determined,
Carteret County Government may conduct further negotiations, and/or request presentations to any or all
Contractors. Carteret County Government reserves the right to accept or reject, in whole or in part, proposals
directed to the best interest of the County. Each Contractor shall fill out the required information within this RFP,
submit Certificate of Insurance for liability and Worker's Compensation in order for the proposal to be qualified.
Carteret County Government reserves the right to reject any or all proposals for any reason.
Carteret County POC
All inquiries concerning the Scope of Services, Proposal Submission Requirements, and Site Visits should be
directed to:
Mr. Ray Farnum
Project Coordinator
5231 Business Drive, Newport, NC 28570
Email: Ray.farnum@carteretcountync.gov
Telephone: 252-241-6913
Proposals shall be emailed, mailed, and/or hand delivered to the address of the POC shown above, and if
mailed the sealed envelope shall clearly state the name of this RFP. It is the sole responsibility of the
Contractor to ensure that their proposal arrives by the designated submission date assigned.
Issued Date: June 29, 2026
Due Date: Proposals to the attention of Mr. Ray Farnum are due no later than July 16, 2026 by 10:00 AM,
EST.
*** NOTICE ***
ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE PRACTICE OF
GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF NORTH
CAROLINA. FOR CONTRACTS $40,000 OR MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS
DETERMINED BY THE LICENSING BOARD, BIDDERS ARE REQUIRED TO BECOME LICENSED BY THE NC
LICENSING BOARD.
Please provide a detailed cost breakdown on official company letterhead, clearly itemizing materials, labor, and
applicable taxes.
All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any
requirement may cause the proposal to be considered irregular and may be grounds for rejection.

RFP NO. 062926HCD
G E N E R A L C O N D I T I O N S
GENERAL
a) It is understood and agreed that by submitting a bid that the Contractor has examined these contract
documents, drawings and specifications and has visited the site of the Work, and has satisfied himself
relative to the Work to be performed.
MATERIALS, EQUIPMENT AND EMPLOYEES
a) The Contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials,
tools, apparatus, lights, power, fuel, sanitary facilities and incidentals necessary for the completion of his
work, and shall install, maintain and remove all equipment of the construction, other utensils or things, and
be responsible for the safe, proper and lawful construction, maintenance and use of same, and shall
construct in the best and most workmanlike manner, a complete job and everything incidental thereto, as
shown on the plans, stated in the specifications, or reasonably implied there from, all in accordance with
the contract documents.
b) All materials shall be new and of quality specified, except where reclaimed material is authorized herein
and approved for use. Workmanship shall at all times be of a grade accepted as the best practice of the
particular trade involved, and as stipulated in written standards of recognized organizations or institutes of
the respective trades except as exceeded or qualified by the specifications.
c) No changes shall be made in the Work except upon written approval and change order by Director, Carteret
County General Services.
d) Products are generally specified by ASTM or other reference standard and/or by manufacturer's name and
model number or trade name. When specified only by reference standard, the Contractor may select any
product meeting this standard, by any manufacturer. When several products or manufacturers are specified
as being equally acceptable, the Contractor has the option of using any product and manufacturer
combination listed.
e) However, the Contractor shall be aware that the cited examples are used only to denote the quality standard
of product desired and that they do not restrict bidders to a specific brand, make, manufacturer or specific
name; that they are used only to set forth and convey to bidders the general style, type, character and
quality of product desired; and that equivalent products will be acceptable. Substitution of materials, items
or equipment of equal or equivalent design shall be submitted to the architect or engineer for approval or
disapproval; such approval or disapproval shall be made by the architect or engineer prior to the opening of
bids.
f) If at any time during the construction and completion of the work covered by these contract documents, the
conduct of any worker of the various crafts be adjudged a nuisance to the Owner or if any worker be
considered detrimental to the work, the Contractor shall order such parties removed immediately from the
site.
g) The Contractor shall designate a foreman/superintendent who shall direct the work.
CODES, PERMITS AND INSPECTIONS
a) The Contractor shall obtain the required permits, if required, give all notices, and comply with all federal,
state, and local laws, ordinances, codes, rules and regulations bearing on the conduct of the work under this
contract. If the Contractor observes that the drawings and specifications are at variance therewith, he shall
promptly notify the Designer in writing. If the Contractor performs any work knowing it to be contrary to
such laws, ordinances, codes, rules and regulations, and without such notice to the Owner, he shall bear all
cost arising from non-compliance with requirements.

RFP NO. 062926HCD
b) All work under this contract shall comply with all local, state, and federal laws, ordinances, codes, rules
and regulations bearing on the conduct of work. All work shall conform to the current North Carolina
Building Code and other state and national codes as are applicable.
c) The Contractor shall accompany a County designated representative(s) on inspections of the work as
scheduled by Carteret County Government. Carteret County Government reserves the right to make
determination as to whether service is being performed satisfactorily.
SAFETY REQUIREMENTS
a) The Contractor shall be solely responsible for the entire site and the construction of the same and provide
all the necessary protections as required by laws or ordinances governing such conditions and as required
by the Owner or Designer. He shall be responsible for any damage to the Owner's property or that of others
on the job, by himself, his personnel or his subcontractors, and shall make good such damages. He shall be
responsible for and pay for any claims against the Owner arising from such damages.
b) The Contractor shall adhere to the rules, regulations and interpretations of the North Carolina Department
of Labor relating to Occupational Safety and Health Standards for the Construction Industry (Title 29,
Code of Federal Regulations, Part 1926 published in Volume 39, Number 122, Part 11, June 24, 1974
Federal Register), and revisions thereto as adopted by General Statutes of North Carolina 95-126 through
155.
c) The Contractor shall provide all necessary safety measures for the protection of all persons on the work,
including the requirements of the AGC Accident Prevention Manual in Construction as amended, and shall
fully comply with all state laws or regulations and North Carolina Building Code requirements to prevent
accident or injury to persons on or about the location of the work. He shall clearly mark or post signs
warning of hazards existing, and shall barricade excavations and similar hazards. He shall protect against
damage or injury resulting from falling materials and he shall maintain all protective devices and signs
throughout the progress of the work.
TAXES
a) Carteret County is not exempt from North Carolina State Sales and Use Taxes on labor, material and
equipment to be incorporated in the Work. Said taxes shall be included in invoices submitted by
Contractor. Contractor in submitting his invoices shall break out all sales taxes as a separate item and
County where purchase was made.
EQUAL OPPORTUNITY
a) The non-discrimination clause contained in Section 202 (Federal) Executive Order 11246, as
amended by Executive Order 11375, relative to Equal Employment Opportunity for all persons
without regard to race, color, religion, sex or national origin, and the implementing rules and
regulations prescribed by the Secretary of Labor, are incorporated herein.
b) The Contractors agree not to discriminate against any employees or applicant for employment
because of physical or mental handicap about any position for which the employees or applicant is
qualified. The Contractor agrees to take affirmative action to employ, advance in employment and
otherwise treat qualified handicapped individuals without discrimination based upon their physical or
mental handicap in all employment practices.
INSURANCE
(a) To the fullest extent permitted by laws and regulations, Contractor shall indemnify and hold harmless the
County and its officials, agents, and employees from and against all claims, damages, losses, and expenses,
direct, indirect, or consequential (including but not limited to fees and charges of engineers or architects,
attorneys, and other professionals and costs related to court action or arbitration) arising out of or resulting
from Contractor's performance of this Contract or the actions of the Contractor or its officials, employees,

RFP NO. 062926HCD
or Contractors under this Contract or under contracts entered into by the Contractor in connection with this
Contract. This indemnification shall survive the termination of this Contract.
(b) In addition, Contractor shall comply with the North Carolina Workers' Compensation Act and shall
provide for the payment of workers' compensation to its employees in the manner and to the extent
required by such Act. Additionally, Contractor shall maintain, at its expense, the following minimum
insurance coverage:
$1,000,000 per occurrence /$2,000,000 aggregate-Bodily Injury Liability, and
$100,000 --- Property Damage Liability or 1,000,000 per occurrence /$2,000,000 aggregate-Combined
Single Limit Bodily Injury and Property Damage.
(c) The Contractor upon execution of this Contract shall furnish to the County a Certificate of Insurance
reflecting the minimum limits stated above. The Certificate shall provide for thirty-(30) days advance
written notice in the event of a decrease, termination or cancellation of coverage. Providing and
maintaining adequate insurance coverage is a material obligation of the Contractor. All such insurance
shall meet all laws of the State of North Carolina. Such insurance coverage shall be obtained from
companies that are authorized to provide such coverage and that are authorized by the Commissioner of
Insurance to do business in North Carolina. The Contractor shall at all times comply with the terms of
such insurance policies, and all requirements of the insurer under any such insurance policies, except as
they may conflict with existing North Carolina laws or this Contract. The limits of coverage under each
insurance policy maintained by the Contractor shall not be interpreted as limiting the CONTRACTOR's
liability and obligations under the Contract.
INVOICE FOR PAYMENT
a) Payment will be made in one lump sum within thirty (30) consecutive days after acceptance of the work
and the submission both of notarized Contractor's affidavit and four copies of invoices, which are to include
the contract, account and job order numbers.
b) Each invoice shall note the amount of Sales Tax paid by the Contractor, contain release of lien from
subcontractors and vendors for prior invoices paid, and contain a notarized Contractor's affidavit.
c) The Contractor's affidavit shall state, "This is to certify that all costs of materials, equipment, labor, and all
else entering into the accomplishment of this contract, including payrolls, have been paid in full."
d) Executed contract documents, insurance certifications and, upon completion and acceptance of the work,
invoices and other information requested are to be sent to:
Mr. Ray Farnum
Project Coordinator
5231 Business Drive, Newport, NC 28570
Email: Ray.farnum@carteretcountync.gov
Telephone: 252-241-6913
e) It is imperative that contract documents, invoices, etc., be sent only to the above address in order to assure
proper and timely delivery and handling.

RFP NO. 062926HCD
CLEANING UP
a) The Contractor shall keep the sites and surrounding area reasonably free from rubbish at all times and shall
remove debris from the site from time to time or when directed to do so by Carteret County. Before final
inspection and acceptance of the project, the Contractor shall thoroughly clean the sites, and completely
prepare the project and site for use by Carteret County.
GUARANTEE
a) The Contractor shall unconditionally guarantee materials and workmanship against patent defects arising
from faulty materials, faulty workmanship or negligence for a period of twelve (12) months following the
final acceptance of the work and shall replace such defective materials or workmanship without cost to the
owner.
b) Where items of equipment or material carry a manufacturer's warranty for any period in excess of twelve
(12) months, then the manufacturer's warranty shall apply for that particular piece of equipment or material.
The Contractor shall replace such defective equipment or materials, without cost to the owner, within the
manufacturer's warranty period.
c) Additionally, the owner may bring an action for latent defects caused by the negligence of the Contractor,
which is hidden or not readily apparent to the owner at the time of beneficial occupancy or final
acceptance, whichever occurred first, in accordance with applicable law.
CONTRACTOR-SUBCONTRACTOR RELATIONSHIPS
The Contractor agrees that the terms of these contract documents shall apply equally to a
subcontractor as to the Contractor, and that the subcontractor is bound by those terms as an
employee of the Contractor.
SUPPLEMENTARY GENERAL CONDITIONS

RFP NO. 062926HCD
TIME OF COMPLETION
The Contractor shall commence work to be under this Contract on an agreed upon project schedule between the
County and Contractor, to be specified in written order from the County and or shall fully complete all work
hereunder no later than August 30, 2026. For each day in excess of the above date, the Contractor shall pay the
Owner the amount of Fifty Dollars ($50.00) as liquidated damages reasonably estimated in advance to cover the
losses to be incurred by the Owner should the Contractor fail to complete the Work within the time specified.
If the Contractor is delayed at any time in the progress of his work by any act or negligence of the Owner, his
employees or his separate Contractor, by changes ordered in the work; by abnormal weather conditions; by any
causes beyond the Contractor's control or by other causes deemed justifiable by Owner, then the contract time may
be reasonably extended in a written order from the Owner upon written request from the Contractor within ten days
following the cause for delay.
UTILITIES
Temporary utilities services are furnished at Contractor's expense unless otherwise noted. (i.e.; power, water,
sewer, steam, telephones, portable toilets, trash containers, etc.)
INSTRUCTIONS FOR WORKING ON COUNTY PROPERTY
a) Parking & Traffic - Construction that will block facility traffic flow/close street requires one-week written
notice to the Public Building Manager.
b) Decorum - It is illegal for any person to have firearms, alcoholic beverages, drugs (except those prescribed
by a physician) on County property. Violators will be reported to local law enforcement.
c) Behavior - Indecent language, harassing "cat" calls or whistles, etc., will not be tolerated. Violators will be
removed from county property immediately; questions will be asked later. Proper dress is required, long
pants and shirts will be worn at all times. Loud music is not permitted.
d) Use of Building - Contractor personnel are not permitted to use Buildings/Facilities for restrooms, eating,
or leisure activity. Unless prior approval is granted by County Representative.
e) Locate for Utilities - When digging or trenching on or adjacent to County property, a 48-hour notice is
required to locate existing underground utilities. Contractor must contact the Public Works Department
(252-648-7878) as well as the NC One Call Center (1-800-632-4949) for public utilities.
f) Disruption of Utilities - When any underground utilities or unusual conditions are damaged or encountered,
contact the Public Works Department (252-648-7878) immediately. The Public Works Department will
investigate and advise as needed. Contractor must have personnel available to effect immediate repair. If
damage occurred due to failure of the County to properly locate utilities, the Contractor will be reimbursed.
g) Planned Outages - Outages needed to allow Contractor to complete or perform work, must be scheduled
with the Public Buildings Department (252-648-7877). One-week written notice is required for all outages.
h) Access to Buildings - Access to perform work in a building after normal working hours (8:00 a.m. to 5:00
p.m. Monday - Friday) must be coordinated through the Public Buildings Department with 24 hours in
advance. Exterior work performed after normal working hours should also be reported to the Public Works
Department 24 hours in advance.
PERFORMANCE & PAYMENT BONDS
In accordance with G.S. 44A-26, the successful bidder shall furnish a Performance Bond and a Payment Bond, each
in an amount equal to one hundred percent (100%) of the contract price, executed by a surety company licensed to
do business in the State of North Carolina and acceptable to the Owner.
These bonds shall be delivered to the Owner within ten (10) days after notice of award and prior to execution of the
contract. Failure to provide required bonds may be grounds for forfeiture of bid security and award to the next