East Raleigh Park and Ride Camera Installation

CITY OF RALEIGH - ADVERTISEMENT FOR INFORMAL BIDS
POSTED: JULY 1, 2026
CITY PROJECT
NUMBER: 274-ERPRCAMERAS-2026
Project Name: East Raleigh Park and Ride Camera Installation
Project Owner: City of Raleigh - Transportation/Transit
Project Location: 1426 Wilders Grove Lane Raleigh, NC 27604
Project Manager: Sara Tromba (sara.tromba@raleighnc.gov)
Bid Due Date: 5 p.m. Wednesday July 29th, 2026
The City of Raleigh Transit Division invites bids for camera installation at the new East Raleigh Park and
Ride facility located at 1426 Wilders Grove Lane Raleigh, NC 27604.
The project scope includes the installation of nine (9) multi-lensed cameras which must have 360
surveillance capabilities located on the property listed above. Please see attached plans for further
information. All cameras should follow the City of Raleigh Video Surveillance System Specification
Standards as outlined in the bid documents below as well as the following milestone licensing information:
The additional Milestone software must also be included, installed, and connections/views verified:
o Milestone XProtect Professional+ Device License for each camera unit (9 total)
o Milestone One year Care Plus for each XProtect Professional+ Device License (9 total)
Note: At the time of this bid solicitation, the project site has not yet entered the construction phase.
Construction is anticipated to commence in Fall 2026 and has a schedule of 300 consecutive calendar days
from their Notice to Proceed (NTP) until substantial completion. The awarded contractor for this bid
solicitation shall coordinate the scheduling of the camera installation with the City of Raleigh Project
Manager, Sara Tromba, when the project site is ready for installation. Some coordination with the awarded
general contractor and/or subcontractors may be needed prior to security camera installation.
Deadline for Questions: Questions must be submitted via email by Friday, July 17th, 2026, by 12 p.m.
noon to Sara Tromba, the project manager for the City of Raleigh. See contact information above and below
to submit questions. If any questions are submitted, an addendum will be posted no later than Wednesday
July 22nd, 2026, by 5 p.m.
Informal Bids will be received electronically by email at the address below until 5 p.m. Wednesday, July
29th, 2026. Please see instructions to Bidders for preparation and submission of Bid.
Sara Tromba
sara.tromba@raleighnc.gov
Bidders are responsible for submitting one signed copy of the bid proposal by email prior to 5 p.m.
on Wednesday, July 29th, 2026.
No bid may be withdrawn for sixty (60) days after the scheduled closing time for bids.
The City reserved the right to reject any or all bids and to waive informalities.
Bidders will be required to show evidence that they are licensed to perform the work in the Bidding
Documents as required by North Carolina General Statute, Chapter 87.

This project involves Federal funding and is subject to requirements of Federal funded projects, including
Davis-Bacon compliance and Buy America provisions. This project requires Davis-Bacon compliance,
prevailing wage rates are attached. Note, the minimum wage rate shall be at least $13.30/hr.
Bidders are required to be registered with SAM (System for Award Management) at SAM.gov.
BID SUBMITTAL CHECKLIST
Complete sets of Bidding Documents shall be used in preparing bids; the City assumes no responsibility
for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. Each Bid
shall be prepared on the Proposal Form provided in the Bid Documents.
The following items are required to be submitted as part of each Bid Submittal:
(cid:0) Bid Proposal Form
(cid:0) Proposal Form with Base Bid, Alternates, and Owner's Contingency
(cid:0) General and Subcontractor Names and License Numbers
(cid:0) Acknowledgement of Receipt of Addenda
(cid:0) Proposal Signature Page
(cid:0) Bidder Qualifications
(cid:0) Additional Bidders Certification
(cid:0) Contractor's Performance Policy Resolution
(cid:0) Bidders Safety Evaluation Questionnaire
(cid:0) Signed Federal Attachments A, B, C, D
(cid:0) Completed List of subcontractors/Suppliers Form A and Form B
(cid:0) A screenshot of your company's SAM.gov registration
o Registration instructions are attached
_____________________________________________________________________________________
NOTES REGARDING THE SUBMISSION OF BIDS
1. Each Bid shall be e-mailed to: Sara Tromba, sara.tromba@raleighnc.gov
Bid for East Raleigh Park and Ride Camera Installation
Bidder's Name: ______________________________________________
Contractor License Number: ____________________________________
Address: ____________________________________________________
END OF SUBMITTAL CHECKLIST

CITY OF RALEIGH - BID PROPOSAL FORM
East Raleigh Park and Ride Camera Installation
PROJECT #274-ERPRCAMERAS-2026
City of Raleigh Date: Thursday, July 1st, 2026
Project Manager: Sara Tromba
Transportation/Transit
510 West Martin Street, Suite 200
Raleigh, NC 27601
The undersigned bidder has carefully examined the Form of Contract, the Form of Contract Bonds, the General
Conditions, the Supplemental Conditions, the Plans and Specifications, all of which are acknowledged to be part of
the proposal and Proposal Form, and the Bidder has also carefully examined the site of the proposed work. The
undersigned further agrees to sign a Contract for the work, if offered within forty-five (45) days after receipt of Bids,
and to furnish surety as specified, upon failure to do so, agrees to forfeit to the Owner, attached Bid Bond in the
amount of 5% of the bid if it exceeds $100,000. The Bidder further agrees to provide and furnish all necessary
materials, equipment, machinery, and labor necessary to complete the construction of the work in full, in complete
accordance with the plans and specifications and the contract documents to the full and entire satisfaction of the City
of Raleigh and in accordance with these documents within the time and limit specified below:
In addition to all other agreements and assurances, the undersigned Bidder understands and hereby agrees as
follows:
1. The Bidder represents and agrees to complete the entire project in the following number of Consecutive
Calendar Days: 365 days from the date on the Notice to Proceed.
2. The Bidder agrees to comply and coordinate with City of Raleigh personnel and awarded General
Contractor for security camera installation through project completion.
3. The Bidder agrees to comply with the City's policy regarding the updated USDOT DBE Interim Final
Rule program updates.
a. On Oct. 3, 2025, the United States Department of Transportation (USDOT) published an Interim
Final Rule (IFR) in the Federal Register modifying the eligibility requirements for participation in
the Disadvantaged Business Enterprise (DBE) program. Furthermore, the IFR mandates that all
currently certified DBEs be reevaluated, and ultimately recertified, for continued program
eligibility under these new requirements. 49 C.F.R. 26.111.
b. The Disadvantaged Business Enterprise (DBE) and Airport Concessions Disadvantage Business
Enterprise (ACDBE) modifications can be found in the Federal Register Update.
c. The IFR and the IFR Frequently Asked Questions (IFR FAQ) issued on October 24, 2025, require
GoRaleigh to operate the DBE Program in a constitutionally compliant, nondiscriminatory
manner. It eliminates all race- and sex-based presumptions of disadvantage and replaces them with
a strictly individualized determination standard. The North Carolina Unified Certification Program
(NCUCP) must reevaluate all DBE firms under the new criteria before their eligibility can be
confirmed. Until the reevaluation is complete, DBE goals cannot be set on contracts, and no DBE
participation may be counted toward any DBE goal.
i. Effective immediately, GoRaleigh, Primes and Subrecipients must operate under these
new federal requirements.
d. DBE IFR Frequency Asked Questions
i. https://www.transportation.gov/sites/dot.gov/files/2025-
12/DBE%20IFR%20FAQ%27s%20-%20Updated%2012-1-2025_0.pdf

The Bidder agrees to execute the work described and set forth in the Plans and Specifications for the amounts as
follows:
Base Bid: ______________________________________________________________
(In written word)
$______________________________________________________________
(In numerals)
Owner's Contingency (will be determined by the Owner and added to the base bid)"
(Note that the Owner's Contingency shall only be used when pre-authorized in writing from the City. No mark-up
shall be applied to reimbursable expenses.)
Total Bid Proposal:
______________________________________________________________
(in written word)
$_____________________________________________________________
(In numerals)
Name of General Contractor and License Number: _________________________________________
Name of Electrical Contractor and License Number: ________________________________________
Name of Plumbing Contractor and License Number: ________________________________________
Name of Mechanical Contractor and License Number: _______________________________________
GS143-128(d) requires all single prime bidders to identify their subcontractors for the above subdivisions
of work. A contractor whose bid is accepted shall not substitute any person as subcontractor in the place
of the subcontractor listed in the original bid, except (i) if the listed subcontractor's bid is later determined
by the contractor to be non-responsible or non-responsive or the listed subcontractor refuses to enter into
a contract for the complete performance of the bid work, or (ii) with the approval of the awarding authority
for good cause shown by the contractor.
UNIT PRICES
Unit prices quoted and accepted shall apply throughout the life of the contract, except as otherwise specifically
noted. Unit prices shall be applied, as appropriate, to compute the total value of changes to the base bid quantity of
the work all in accordance with the contract documents.
Refer to Section 012200 "Unit Prices" for further clarification. N/A.
ALLOWANCES
Include in the base bid proposal the following allowances as specified in Division 01, Section 012100
"Allowances."
Allowance No.1: N/A.

ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
The undersigned Bidder hereby acknowledges receipt of the following Addenda:
Addendum Number Dated Acknowledge Receipt
(initial)
_____________________________ ______________________ ____________________________
_____________________________ ______________________ ____________________________
_____________________________ ______________________ ____________________________
_____________________________ ______________________ ____________________________
_____________________________ ______________________ ____________________________
Please check here if no addenda were received: _______
Acknowledged for: _____________________________________
(Name of firm or corporation making bid)
By: _________________________________________________
(Signature of Authorized Representative)
Name: ______________________________________________
(Print or Type)
Title: ________________________________________________
Date: ________________________________________________

PROPOSAL SIGNATURE PAGE
The bidder is required to furnish surety as specified in the General Conditions. Upon failure to do so, the bidder
agrees to forfeit to the Owner the attached cashier's check, certified check, or bid bond in the amount of 5% of the
total bid proposal.
The undersigned further agrees in the case of failure on his part to execute the said contract and the bonds within ten
(10) consecutive calendar days after being given written notice of the aware of contract, the certified check, cash or
bid bond accompanying this bid shall be paid into the funds of the owner's account set aside for the project.
Respectfully submitted this day of ________________________________________________________________
By: _________________________________________________________________________________________
(Name of firm or corporation making bid)
WITNESS: By: ___________________________________
Signature
_______________________________________ Name: ________________________________________
(Proprietorship or Partnership) Print or Type
Title: __________________________________
(Owner/Partner/Pres./V.Pres.)
Address: _______________________________
______________________________________
ATTEST:
By: ___________________________________ License No. ____________________________
Title: __________________________________ Federal I.D. No. _________________________
(Corp. Sec. or Asst. Sec. only)
Email Address: __________________________
Office Phone Number: ____________________
(CORPORATE SEAL)

BIDDER QUALIFICATIONS
The Bidder shall furnish the following information; designed to assist the Owner in determining whether or not the
Bidder is qualified to perform the work described in the Bid and Contract Documents:
1. List three references with contact person and telephone number who are qualified to objectively judge the
results of similar work performed by the bidder in the last three years.
A. ___________________________________________________ ____________________________
Name and Title Telephone Number
___________________________________________________ ____________________________
Project Title/Description Date of Completion
B. ___________________________________________________ ____________________________
Name and Title Telephone Number
___________________________________________________ ____________________________
Project Title/Description Date of Completion
C. ___________________________________________________ ____________________________
Name and Title Telephone Number
___________________________________________________ ____________________________
Project Title/Description Date of Completion
2. List previous contracting experience, including contract dollar amounts:
NOTE: The Bidder shall attach additional sheets of information as needed to provide above requested
information.

ADDITIONAL BIDDER'S CERTIFICATION
Acceptance of Terms:
In submitting this Proposal, the undersigned agrees that this Bid will remain in effect for a period of forty-
five (45) days following the opening of the Bids, that the undersigned agrees to enter into a Contract with
the Owner, if awarded, on the basis of this Proposal, and that the undersigned agrees to complete the work
in accordance with the Contract Documents.
Non-Collusion in Bidding:
The Bidder specifically agrees to abide by all applicable provisions of Article 3 of Chapter 133 of the North
Carolina General Statutes. By submission of this Bid, each Bidder and each person signing on behalf of any
Bidder certifies, and in case of a joint Bid each party thereto certifies as to its own organization, under
penalty of perjury, that to the best knowledge and belief:
1. The prices in this Bid have been arrived at independently without collusion, consultation,
communication, or agreement, for the purpose of restricting competition, as to any matter
relating to such pries with any other Bidder or to any competitor; and
2. Unless otherwise required by law, the prices quoted in the Bid have not been knowingly
disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening,
directly or indirectly, to any other Bidder or to any competitor; and
3. No attempt has been made or will be made by the Bidder to induce any other person,
partnership, or corporation to submit or not to submit a Bid for the purpose of restricting
competition.
Type of Business:
The undersigned hereby represents that it is a
__________________________________________________________
(corporation, partnership, or an individual)
If a corporation, the undersigned further represents that it is duly qualified as a corporation under the Laws of the
State of North Carolina and it is authorized to do business in this State.
________________________________ _____________________________________
Firm Name Date
________________________________
Authorized Signature
________________________________ ______________________________________
Title Name of Project
________________________________
Address of Business
________________________________
Office Telephone Number

CONTRACTOR'S PERFORMANCE POLICY
RESOLUTION NO. (1992) -790
A RESOLUTION TO REGULATE THE PARTICIPATION IN THE CITY CONSTRUCTION PROJECTS BY
CONTRACTORS WHO MAY NOT BE CAPABLE OF TIMELY AND PROPER COMPLETION OF CITY
PROJECTS.
WHEREAS, The City of Raleigh wishes to minimize cost and inconvenience to the citizenry caused by the
failure of contractors to complete projects in a timely manner in accordance with approved project schedules; and
Whereas, North Carolina law allows cities to award bids to responsible bidders and the inability to
complete work on time is one indication of a lack of responsibility.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RALEIGHL
Section 1. That the City Manager may disqualify bidders from participation in bidding and award of contracts for city
construction projects based on the following conditions existing simultaneously:
A. The dollar value of the work completed is less than the dollar value of the work which should have been completed
on the basis of the contractor's approved progress schedule by more than twenty percent of the current contract amount. The
dollar amount of the work completed will be the total estimate to date shown in the latest partial pay estimate. The current
contract amount will be the contract estimate plus accumulated overruns and less accumulated underruns shown in the latest
partial payment estimate.
B. The percentage of the work completed is less than the percentage of contract time elapsed on the work by more than
twenty percent. The percentage or work completed will be the dollar value of the work completed as defined above divided by
the current contract amount as defined above. The percentage of contract time elapsed will be the number of calendar days
elapsed as shown in the latest partial pay estimate divided by the total contract time in calendar days.
Section 2. The City manager shall not include any late days, which are caused by the City in any of his calculations
directed at determining bid status.
Section 3. All City construction project specifications shall contain a specific provision clearly outlining the policies set
in this Resolution, including the criteria for determining whether a contractor is behind schedule, and the specifications shall
clearly state the City's intent to enforce the provisions of this Resolution.
Section 4. The terms of the Resolution shall apply only to contracts for which the specifications for bidders are issued
after the effective date of this Resolution.
Section 5. Any contractor who wishes to contest the decision of the City Manager declaring ineligibility may appeal to
the City Council by delivering a notice of appeal to the City Clerk no later than ten days after receipt of the City Manager's
decision. The notice of appeal shall clearly set out the reasons why the Contractor believes that the terms of this Resolution have
been inappropriately applied or the equitable arguments for not applying this Resolution's terms. When considering an appeal the
City Council shall consider, among other things, the report of the City Manager, the notice of appeal, and the contractor's current
status on any other current City Contracts and its performance on any contracts to which the contractor and the City have been
parties to within the two calendar years immediately preceding the filing of the notice of appeal.
Section 6. Bidders so disqualified shall remain disqualified for any period in which they are still in conflict with the
schedule provisions of this section.
Section 7. This Resolution is effective upon adoption Adopted 10/6/92.
____________________________________________________________
SIGNATURE
____________________________________________________________
PRINTED NAME
____________________________________________________________
TITLE
___________________________________________________________
DATE
END OF CITY OF RALEIGH - BID PROPOSAL FORM

City of Raleigh Security System Specification Standards
Section 28 20 00 - Video Surveillance System
1. Revision History
a. 7/16/2025
1. Added preferred camera manufacturer
2. Removed "Related Work," "Definitions," "Reference Standards," and
"Codes" sections due to invalid references.
3. Created a dedicated section for IP Camera Certifications
4. Expanded information in "Pre-Construction Submittals" and "Final
Submittals
b. 03/25/2026
1. Added Section 2 - Video Surveillance Specification Contractor Summary
2. Added Milestone Advanced Partner Certification requirement.
3. Updated Scope
4. Update Preferred IP Camera Manufacturer and Other - City Approved IP
Camera Manufacturer
2. VIDEO SURVEILLANCE SPECIFICATION - CONTRACTOR SUMMARY
Document: 06-Video Surveillance_March26_2026_REV 11.docx
1. System Overview (pp. 1-3)
* Provide complete IP Video Surveillance System including cameras, Milestone VMS, wiring,
conduit, terminations.
* City provides: Milestone servers, racks, UPS, workstations, network switches.
* Contractor responsible for: installation, cabling, programming, network coordination,
construction penetrations, lift equipment, patch/paint.
* Minimum camera performance: 1080p resolution, 0.01 lux color, 0 lux w/IR.
* Milestone VMS integration required, using hostnames only.
Rev 11_ 03/25/2026 Section 28 20 00 - Video Surveillance System
p. 1