Transportation On-Call Engineering Services

Finance | Procur ement Division
8800 Courthouse Road | Spotsylvania, VA 22553
Phone: 540-507-7586
County of Spotsylvania
Request for Proposal (RFP) No. 26-37-KB
Transportation On-Call Engineering Services
June 29, 2026
SOLICITATION CLOSING
Due Date & Time: July 29, 2026, 2:00 PM
NON-MANDATORY PRE-PROPOSAL CONFERENCE
Date & Time: July 10, 2026, 9:00 AM
*No registration Teams Information
required to attend. Meeting Link:
https://teams.microsoft.com/meet/242494581161151?p=paL7VSA57txjkkf7cS
Meeting ID: 242 494 581 161 151
Passcode: yt9kh2cu
For Mandatory Pre-Proposal Conferences, only Proposals from Offeror's in attendance at the mandatory
Pre-Proposal Meeting shall be accepted. A sign in sheet will be available and no one will be accepted into the
meeting after 15 minutes past the time stated above.
RFP DATA
Questions Deadline: July 22, 2026, 12:00 PM
Procurement
Katie Baird, M. Fin., VCO, VCCO - KBaird@Spotsylvania.VA.us
Contact:
DEB Goal: 0%
SWaM Goal: 0%
RFP No. 26-37-KB | Page 1 of 15

Table of Contents
I. Purpose............................................................................................................................ 4
II. Scope of Services ............................................................................................................ 4
III. Offeror's Instructions ...................................................................................................... 9
IV. Proposal Requirements .................................................................................................. 11
V. Proposal Evaluation Criteria .......................................................................................... 14
ATTACHMENTS
A - RFP General Terms and Conditions
B - Special RFP Terms and Conditions
C - Contract
D - Offeror Information
E - References
F - Trade Secrets/Proprietary Information Identification
G - Engineering Categories
H - Task Order Fee Breakdown
I - Mandatory Federal-Aid Provisions
J - SF330 Part I and II
K - Form C-111
L - Firm Data Sheet
M - Certification Regarding Debarment
N - DPOR Licenses and SCC Registrations
O - USDOT 1050.2A Appendix A
P - USDOT 1050.2A Appendix E
RFP No. 26-37-KB | Page 2 of 15

Q - Form C-63
R - DEB Section 107.15
S - Form C-112
T - CEI Classifications Description
U - Key Personnel Resume
V - Key Personnel Active Assignments
W - Relevant Project Examples
X - Class Groupings with Working Titles
RFP No. 26-37-KB | Page 3 of 15

I. Purpose
The County of Spotsylvania, Virginia is seeking proposals from qualified firms to establish
contracts to provide engineering support services and experienced professional, technical and
qualified personnel to assist in transportation engineering, transportation construction
management and inspection, public private partnership (P3) project support, and transportation
planning and analysis on an as-needed basis, as further described in Section II, Scope of Services.
Spotsylvania County administers the design, right-of-way acquisition, utility relocation, and
construction of a wide variety of local transportation projects either under the Virginia
Department of Transportation (VDOT)'s Locally Administered Project (LAP) program or under
permit with VDOT. Typical projects administered by the County include, but are not limited to,
design and construction of sidewalks, shared use paths and trails, turn lanes, shoulders, additional
travel lanes, adjustments to traffic signals, commuter parking lot improvements, commercial
entrance improvements, realignment of curves, drainage improvements, new roadways
alignments, and interchange modifications. Projects are located on secondary roads and primary
roads throughout the County and may be financed with any combination of local, state and
federal funding sources. Close coordination with VDOT is required to ensure that all applicable
state and federal requirements are followed during all phases of locally-administered projects and
that projects constructed under permit meet VDOT standards.
The County also pursues regional, state, and federal transportation grant funding opportunities for
local transportation projects. Examples include the Fredericksburg Area Metropolitan Planning
Organization (FAMPO)'s CMAQ and STBG regional funding programs, the State's Smart Scale,
Revenue Sharing, and Transportation Alternatives Program (TAP) programs, and Federal funding
opportunities under the Infrastructure Investment and Jobs Act such as the BUILD program and
the Federal Railroad Administration (FRA)'s Railroad Crossing Elimination (RCE) program.
These programs generally require studies or other types of transportation planning and
engineering analysis to satisfy project readiness criteria.
The awarded contract(s) will be task order based for multiple projects and may be used by all
Spotsylvania County Departments. Interested firms must be capable of responding to multiple
task orders concurrently during the term of the contract.
During the Contract terms the County estimates the total spend at about Ten Million Dollars
($10,000,000), with an estimated annual budget of about Two Million Five Hundred Thousand
Dollars ($2,500,000).
II. Procurement Schedule
Spotsylvania County, in its sole discretion, reserves the right to modify the tentative procurement
schedule as shown below as it finds necessary.
* RFP Posting - June 29, 2026
* Optional Pre-Proposal Conference - July 10, 2026
RFP No. 26-37-KB | Page 4 of 15

* Proposal Due Date - July 29, 2026
* Shortlist Notifications - September 2026
* Interviews - September 2026
* Final Consultant(s) Selections - October 2026
* Pre-Award Documents Due - November 2026
* Completed Negotiations - January 2027
* Executed Contracts - March 2027
III. Scope of Services
Spotsylvania County is seeking written proposals from qualified professional engineering firms to
provide engineering support services and experienced professional, technical and qualified
personnel to assist in transportation engineering, transportation construction management and
inspection, and transportation planning and analysis services as determined by Spotsylvania
County, Virginia.
The scope of services may include items noted under "Particular services and disciplines.
Particular categories of service", but are not limited to this list and can also include
documentation of existing conditions, engineering analyses, design development, survey, plan
reviews, analysis of cost data, development of independent estimates, reconciliation of quantity
cost differences, development of reports and accurate cost projections, compliance with federal
and state statutes, and support of Spotsylvania County's transportation projects and initiatives. In
addition, services may include review of construction activities and documents in accordance
with the department's minimum requirements for QA/QC and project management,
administration and support and civil rights compliance, public affairs, communications,
Transportation Management Plan development and execution, risk management, claims
avoidance and other relevant activities related to the various projects and initiatives.
Particular categories of services and disciplines include but are not limited to:
A. TRANSPORTATION ENGINEERING AND PLANNING AND ANALYSIS
1. General Scope. Offeror shall provide all necessary and/or required transportation
planning, project management, engineering, modeling services and design elements of
projects conducted under the Virginia Department of Transportation's (VDOT) Locally
Administered Projects (LAP) program and transportation projects not conducted under
VDOT LAP program for transportation projects including, but not limited to:
* multimodal corridor studies * transportation project
* bicycle/pedestrian studies feasibility studies
* intersection studies * safety studies
* small area plans * speed and delay studies
* interchange justification * survey work
report (IJR) and interchange * parking studies
access report (IAR ) studies * infrastructure inventories
RFP No. 26-37-KB | Page 5 of 15

* training and delivery of * safety improvements
models and software * signal timing modifications
* transportation master * stormwater water culvert
planning modification
* travel demand management * turn lane design
and forecasting * survey work
* transportation proffer * geotechnical data collection and
methodology, development reporting
and analysis * grant applications requiring PE
* transportation funding and workmaintenance of traffic & traffic
revenue studies and analysis management plan design
* signal warrant analysis * signal retiming
* transportation demand * signal optimization
management studies * advanced traffic
management systems design
* traffic analysis and simulation, and * right-of-way acquisition
traffic impact studies management
* cost estimating and documentation * utilities relocation
services management
* grant applications * pedestrian/bicycle facilities
* smartscale analysis design
* project management * studies, evaluations,
* data collection analysis, recommendations
* traffic forecasting * cost and time estimates
* environmental services * reports
* preliminary and final designs of * feasibility studies
public roadways * field inspections and investigations
o preliminary engineering work * subsurface utility exploration
up to 30% plans to advance * public involvement
projects for funding * roadside development
consideration
* bridge & structure design (incl.
* intersection or sight improvements
signal foundations)
* commuter parking lot improvements
* commercial entrance improvements
The Offeror shall also provide transportation engineering support for County updates to
its Design Standards Manual (DSM).
Additionally Offeror shall provide grant preparation for regional, state, and federal
funding opportunities including but not limited to FAMPO Congestion Mitigation and
Air Quality (CMAQ)/ Carbon Reduction (CR) and Surface Transportation Block Grant
(STBG), George Washington Regional Commission (GWRC) 5307, State Smart Scale,
Revenue Sharing, and TAP, and Federal funding opportunities under the Infrastructure
RFP No. 26-37-KB | Page 6 of 15

Investment and Jobs Act such as the BUILD program. The Offeror shall also provide
transportation engineering support for County updates to its Design Standards Manual
(DSM) available on the County website (https://www.spotsylvania.va.us/2859/Design-
Standards-Manual).
2. This work is to be accomplished utilizing Microstation Connect Edition, and design
modeling with OpenRoads Designer programs. Projects will be developed utilizing
VDOT's policies and procedures and FHWA's guidelines. Projects will be developed
utilizing VDOT's policies and procedures and FHWA's guidelines.
3. VDOT utilizes Bentley ProjectWise collaboration software. Offeror will be required to
submit project related documents through Bentley ProjectWise for VDOT review.
4. Specific VDOT Local Assistance Division (LAD) Requirements. All work for
Revenue Sharing Grant applications shall abide by the latest edition of the LAD Revenue
Sharing Program guidelines and all work for the Transportation Alternatives Program
(TAP) shall abide by the latest edition of the LAD TAP Program guide.
5. Specific VDOT LAP Requirements. All work for the VDOT LAP program shall be
required to abide by the latest edition of the VDOT's LAP Manual, the latest edition of
VDOT's Road and Bridge Specifications, VDOT's Road Design Manual, VDOT's
Minimum Quality Assurance and Quality Control, Federal Acquisition Regulations
(FAR), and Federal Highway Administration Uniform Act, or the edition in effect as of
the beginning of design work requested.
6. Specific VDOT Requirements. All work for the VDOT LAP program shall be required
to abide by the latest edition of VDOT's Road and Bridge Specifications, VDOT's Road
and Bridge Standards, VDOT's Road Design Manual, VDOT's Minimum Quality
Assurance and Quality Control, Federal Acquisition Regulations (FAR), and Federal
Highway Administration Uniform Act, or the edition in effect as of the beginning of
design work requested.
7. Specific County Requirements. In addition to the terms and conditions required for all
VDOT projects, all projects shall also abide by the County's Design Standards Manual
(DSM) available on the County website (https://www.spotsylvania.va.us/721/Design-
Standards-Manual https://www.spotsylvania.va.us/2859/Design-Standards-Manual).
B. TRANSPORTATION CONSTRUCTION MANAGEMENT AND INSPECTION
1. General Scope. Offeror will be required to provide construction management services
for the County's LAP projects, where applicable, to include, but not limited to:
* ensuring compliance with construction drawings
* data/records management for construction documentation
RFP No. 26-37-KB | Page 7 of 15

* project site representation
* project material testing/inspection
* general services to promote adequate project site representation
2. Specific VDOT LAP Requirements. All work for the VDOT LAP program shall be
required to abide by the latest edition of the VDOT's LAP Manual, specifically Project
Delivery (Construction Administration), or the edition in effect as of the beginning of
design work requested.
3. Specific VDOT Requirements. All work for the VDOT LAP program shall be required
to abide by the latest edition of VDOT's Road and Bridge Specifications, VDOT's Road
Design Manual, VDOT's Minimum Quality Assurance and Quality Control, Federal
Acquisition Regulations (FAR), and Federal Highway Administration Uniform Act, or
the edition in effect as of the beginning of design work requested.
4. Specific State of Virginia Office of Intermodal Planning and Investment (OIPI)
Requirements. All work for the OIPI's Smart Scale program shall be required to abide
by the latest edition of Smart Scale Technical Guide in effect at the time the work is
requested.
5. Specific County Requirements. In addition to the terms and conditions required for all
VDOT projects, all projects shall also abide by the County's Design Standards Manual
(DSM) available on the County website (https://www.spotsylvania.va.us/2859/Design-
Standards-Manual).
C. PUBLIC PRIVATE PARTNERSHIP PROJECT SUPPORT
1. General Scope. Offeror shall provide all necessary and/or required project management,
engineering, and design elements of County P3 and Developer cost share projects
including, but not limited to:
* project management,
* data collection
* traffic forecasting
* toll revenue forecasting
* environmental services
* preliminary and final designs of
new public roadways and roadway widenings
new or modified highway interchanges
toll facilities
new bridges
commuter parking lot expansion
* intersection improvements,
* traffic signal improvements
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* advanced traffic management systems design
* right-of-way acquisition management
* utilities relocation management
* planning studies, evaluations, analysis, recommendations
* cost and time estimates, reports
* feasibility studies
* field inspections and investigations
* developer cost share projects
Offeror will also be required to provide construction management services for the
County's P3 projects and developer cost share projects, where applicable, to include, but
not limited to: ensuring compliance with construction drawings, data/records
management for construction documentation, project site representation, project material
testing/inspection, and general services to promote adequate project site representation.
2. Specific VDOT Requirements. All work shall be required to abide by the latest edition
of VDOT's Road and Bridge Specifications, VDOT's Road Design Manual, VDOT's
Minimum Quality Assurance and Quality Control, Federal Acquisition Regulations
(FAR), and Federal Highway Administration Uniform Act, or the edition in effect as of
the beginning of design work requested.
3. Specific County Requirements. In addition to the terms and conditions required for all
VDOT projects, all projects shall also abide by the County's Design Standards Manual
(DSM) available on the County website (https://www.spotsylvania.va.us/2859/Design-
Standards-Manual).
IV. Offeror's Instructions
A. This procurement shall be conducted in accordance with the competitive negotiation
procedures of the Spotsylvania County Procurement Policy. The Procurement Policy is
available at: http://www.spotsylvania.va.us/377/Spotsylvania-County-Policies.
B. Electronic Procurement/Late Proposals. Offeror shall follow instructions for submittal
electronically via eva.virginia.gov. It is the Offeror's sole responsibility to ensure timely
submission by the stated date and time on page 1 of this RFP. The County cannot accept late
Proposals. Offeror shall assume full responsibility for timely submission of their proposal.
Please check for updates prior to submission a Proposal. The County encourages early
submission.
NOTE:
* The County is not responsible for any website (eVA) related issues. If the issues
result in late Proposal submission, the County will not be able to accept your
Proposal.
* Please contact eVA Customer Care at 1-866-289-7367 or
RFP No. 26-37-KB | Page 9 of 15

eVACustomerCare@DGS.Virginia.gov for all website related issues.
C. Terminology. As used in this RFP, the terms "must", "shall", "should" and "may" identify the
criticality of requirements.
a. "Must" and "shall" identify requirements whose absence will have a major negative impact
on the suitability of the proposed solution. Depending on the overall response to the RFP,
some individual "must" and "shall" items may not be fully satisfied, but it is the intent to
satisfy most, if not all, "must" and "shall" requirements. The inability of an Offeror to
satisfy a "must" or "shall" requirement does not automatically remove that Offeror from
consideration; however, it may seriously affect the overall rating of the Offerors' proposal.
b. "Should" or "may" identify requirements that are highly desirable, although their absence
will not have a large impact and would be useful but are not necessary.
D. Proposals may be withdrawn at any time before the proposal due date and time. Any Offeror
wishing to withdraw the Proposal after proposal due date and time may do so in accordance
with Spotsylvania County Procurement Policy. All Proposals not so withdrawn shall constitute
an irrevocable offer for a period of 180 days.
E. Questions from Offeror's shall be emailed to the Procurement Officer and received by the date
and time identified on Page 1 of this RFP, in order to ensure that the answers can be sent and
received by prospective Offerors for their consideration prior to the proposal due date. The
County is not responsible for verbal clarification of information.
F. All responses to inquiries will be in writing in the form of an Addendum and will be posted on
eVA, www.eva.virginia.gov and on the Procurement Division website at
https://www.spotsylvania.va.us/374/Solicitations.
G. All updates are posted on the Spotsylvania County website at
https://www.spotsylvania.va.us/374/Solicitations and www.eva.virginia.gov. It is the
responsibility of the Offeror to check for additional updates prior to submission of
Proposal.
H. All costs for proposal preparation, submission, presentation, travel and/or other expenses
associated with proposal submission shall be borne by each Offeror. The County is not liable
for any cost incurred by the Offeror prior to issuance of a contract.
I. Should the Proposal contain proprietary information, Offeror shall provide one (1) redacted
copy of the proposal and attachments with proprietary portions removed or blacked out. This
copy shall be clearly marked "Redacted Copy". The classification of an entire proposal
document, line-item prices and/or total proposal prices as proprietary or trade secrets is not
acceptable. The County shall not be responsible for the Contractor's failure to exclude
proprietary information from this redacted copy. No other distribution of the proposal shall be
RFP No. 26-37-KB | Page 10 of 15