Parking Garage Repair and Sealing

TOWN OF GREENWICH NO.: 7960
PURCHASING DEPARTMENT
101 Field Point Road ISSUE DATE:7/16/2026
Greenwich, CT 06830
203 622-7881 DEADLINE DATE:8/20/2026
DEADLINE TIME: 11:00 AM
X REQUEST FOR BID
REQUEST FOR PROPOSAL
PRE-BID CONFERENCE: Non-Mandatory
TIME AND DATE: 07/23/2026 at 11:00 AM
LOCATION: GPS Parking Structure
11 Bruce Place, Greenwich, CT 06830
RFB/RFP TITLE: PARKING GARAGE REPAIR AND SEALING
LOCATION: GREENWICH, CT
X BID SECURITY REQUIRED
X PERFORMANCE, MAINTENANCE, AND PAYMENT BOND REQUIRED
X STANDARDS/SPECIFICATIONS
X INSURANCE REQUIRED
X PREVAILING WAGE RATES
X NON-RESIDENT CONTRACTORS CERTIFICATE OF COMPLIANCE
PLEASE NOTE:
1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.
NO bids/proposals will be accepted after the date and time specified above. Whether the bid/ proposal
is sent by mail or commercial express service, the bidder/proposer shall be responsible for actual
delivery of the bid/proposal to the PURCHASING DEPARTMENT before the deadline time.
Bids/proposals received after the deadline time will not be considered. PLEASE CLEARLY
INDICATE BID/PROPOSAL NUMBER ON LOWER LEFT-HAND CORNER OF ENVELOPE.
2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.
3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING
INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.
4. Bid/Proposal number must appear on all bids and related correspondence.
5. The Town of Greenwich is exempt from Federal and State Taxes.
6. The Town will consider an alternate bid only if bidders have been permitted to provide an alternate
bid. An alternate bid must be clearly identified as such in order to be considered by the Town.
7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.
8. Terms and Conditions indicated on reverse.
___________________________________
Anthony Guardi, Procurement Specialist
An Affirmative Action/Equal Opportunity Employer, M/F/H

Terms and Conditions
Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after
submitting bid, dispute any of the specifications or assert that there was any misunderstanding in regard to the
furnishing and delivering of the items called for in the proposal.
The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town
of Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The Town of
Greenwich reserves the right to waive any informalities in or reject any or all bids, or any part of any bid.
References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes to
guide the Bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as, nor
are they intended to exclude proposals on other types of materials, equipment and supplies. However, the Bidder, if
awarded a contract will be required to furnish the particular item referred to in the specification or description
unless a departure or substitution is clearly noted and described in the proposal.
Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no more
than one total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more
than one bid reply unless allowed by the solicitation. Bidders shall not include in their prices any Federal or
State taxes from which the Town of Greenwich is exempt.
The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments
brought or recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the
insurance requirements set forth by the Town of Greenwich Risk Manager shall be deemed unresponsive.
No proposal shall be received from, or contract awarded to, any person, firm or corporation who is in default or in
debt to the Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise from
any obligation to the Town of Greenwich.
Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or
alterations must be initialed by the Bidder in ink. Failure to sign and give all information requested in the
proposal may result in the bid being rejected.
Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of contract shall be for the
quantities actually ordered as needed during the contract period. However, the Town of Greenwich reserves the right
to increase or decrease the quantities by 10%.
Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading
costs; fully prepaid F.O.B. destination in place inside delivery. Debris, if any, removed.
The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an award
is made on an item by item basis, the unit price prevails. The Town reserves the right to make award in best interest
of its own operation. All awards are contingent upon certification by the Town Comptroller that funds are available
in appropriate accounts.
It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed
during the life of the contract whether more or less than estimated quantities. Unit prices shall not be subject to
any increase during the life of the contract.
All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase
order or authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of
contract is not authority to ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt
of a telephone request from the Town of Greenwich. All deliveries are to be made on business weekdays between the
hours of 9:00 A.M. and 4:00 P.M. except as may be otherwise arranged by the Supplier and Purchaser.
In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the
right to purchase any such bid item on the open market and to charge any increase in price paid over the current
contract price to the account of the vendor.
All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of validity,
if different. Therefore, Bidder agrees that prices will remain firm for acceptance for that period.
Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the
services by the Town of Greenwich.
The contractor will not discriminate against any employee or applicant for employment because of race, religion,
color, sex or national origin. The contractor, however, will take affirmative action to insure that minority group
members are employed and are not discriminated against during employment. Such actions shall include, but not be
limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection of training, including
apprenticeship.
The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor,
state that all qualified applicants will receive consideration for employment without regard to race, religion,
color, sex or national origin. The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract of understanding, a notice advising the labor union or
worker's representative of the contractors' commitments under this specification and under rules, regulations and
orders promulgated by the State.
"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be
implemented, with good faith efforts, for minority group members.
"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders,
American Indian, and Alaskan Natives.
The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and
interest in and to all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. Section 15, or
under Chapter 624 of the General Statutes of Connecticut, arising out of the purchase of services, property or
intangibles of any kind pursuant to a public purchase contract or subcontract. This assignment shall be made and
become effective at the time the public purchasing body awards or accepts such contract, without further acknowledgment
by the parties.

TOWN OF GREENWICH, CT
REQUEST FOR BID #7960 DEADLINE: 8/20/2026 AT 11:00 AM
PARKING GARAGE REPAIR AND SEALING
BACKGROUND
The Town Greenwich on behalf of the Department of Public Works is seeking to engage a contractor to perform
concrete spall and delamination repairs, regrading, installation of a new expansion joints, recaulking of existing
joints and the application of a crystalline sealant on an existing parking structure.
Built in 2009, the four-level parking garage is located at 11 Bruce Place. It is 77,667 sq. ft. with 169 parking
stalls and serves the Greenwich Public Safety Complex (Police and Fire Departments). The structure is
primarily precast double tee construction with a 1,140 sq. ft. section consisting of a composite steel and
concrete deck. The repairs and sealant application will be for the upper three decks of the garage only. The
parking garage is planned to remain in continuous use during construction and phasing will be necessary
to maintain access. A sample proposed phasing plan (Exhibit H) is included for reference and planning.
Contractor shall submit final phasing plan prior to commencing construction for approval.
PRE-BID CONFERENCE & SITE VISIT
A non-mandatory pre-bid conference & site visit is scheduled for 11:00 AM on Thursday, July 23, 2026, at
the parking structure at 11 Bruce Place, Greenwich, CT 06830. The meeting is not mandatory, but
attendance is highly recommended. During the site visit, Contractors will be able to ask any questions related
to this project.
ISSUING AUTHORITY
Mr. Anthony Guardi, Procurement Specialist is responsible for the conduct of this procurement. Any inquiries
or requests regarding this procurement must be submitted in writing to Mr. Anthony Guardi to the address
below by 11:00 AM on Thursday, July 30, 2026:
Town of Greenwich
Purchasing Department
101 Field Point Road
Greenwich, CT 06830
Email: Anthony.Guardi@GreenwichCT.gov
DELIVERY OF BIDS
Bids shall be delivered via USPS or commercial delivery service (UPS, FedEx etc.) to the Town of Greenwich
Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich, CT 06830 by:
11:00 AM on Thursday, August 20, 2026
The Purchasing Department is accepting hand-delivered bids. Bids received after the deadline date and time will
not be accepted and will be returned unopened to the Bidder. The Reply Sheets must be completed and returned
with the bid in a sealed envelope. Please clearly indicate RFB #7960 on the lower left-hand corner of the
envelope.
BIDDER'S REPLY
Bidders are to respond to this Request for Bid (RFB) by completing the attached Reply Sheets. Bidders shall
indicate their pricing and all other required information on the Reply Sheets. The pricing on the Reply Sheets
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shall be complete and shall include the costs of all shipping, delivery, installation, labor, insurance, certificates,
permits, and/or other prices pertaining to this procurement.
EXHIBIT SUMMARY
Exhibit A Insurance Requirements
Exhibit B Agreement Contract Format
Exhibit C Performance, Maintenance, and Payment Bond
Exhibit D Nonresident Contractors
Exhibit E Surety Bond and Release
Exhibit F Bid Bond
Exhibit G Connecticut Department of Labor Wage and Workplace Standards
Exhibit H Work Specifications
CONTRACTOR'S MINIMUM QUALIFICATIONS
The Bidder shall submit, with their bid, proof of registration with the State Department of Consumer Protection
as a registered Major Contractor in the State of Connecticut.
Bidder must possess at least 10 years of experience in rehabilitation of parking facilities and shall be qualified
in the field of concrete repair and protection. Bidding firms must submit a minimum of five similar projects
completed within the last five years.
Perform construction administration functions during repairs and sealant application.
PACKAGING
Each bid must be sealed to provide confidentiality of the information prior to the submission date and time. Please
note the RFB # on the outside of the package. The Town will not be responsible for premature opening of bids that
are not properly labeled.
ISSUANCE OF ADDENDA
The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will be posted to the
Town's website (www.greenwichct.gov/bids) up to 48 hours in advance of the deadline. It is the responsibility
of the Bidder to check the Town's website for addenda, the Town will not provide notification. If in the
Town's opinion revisions are of such a magnitude, the deadline for this solicitation may be extended in an
addendum. In addition, addenda can change Specifications, Reply Sheets, and times/dates for Pre-Bid
Conferences, as well as deadlines for questions and submissions.
PRICE GUARANTEE / DURATION OF BID
Bids will remain in effect for a minimum of ninety (90) days from the deadline for submission of the bid.
BID COSTS
The Bidder shall be responsible for all costs incurred in the development and submission of their bid. The Town
assumes no contractual obligation as a result of the issuance of this RFB, the preparation or submission of a bid by
a Bidder, or the evaluation of an accepted bid.
TAXES
The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government and/or State of
Connecticut, and such taxes shall not be included in the bid prices.
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PAYMENTS
The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal of
documentation, and acceptance of the products and/or services.
RESERVATION OF RIGHTS
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the
Town, or to accept that bid which appears to be in the best interest of the Town. The Town reserves the right to
waive any and all informalities, or to reject any or all bids or any part of any bid.
CONTRACT FORMAT
The Town of Greenwich has included as part of the RFP, Exhibit B, the Agreement Contract format which shall
be used for this procurement.
CANCELLATION OF AWARD/CONTRACT
If the Contractor fails to perform or observe any material term or condition of the bid/proposal or Contract and
such failure continues for thirty (30) days after the Contractor's receipt of written notice, the Town of Greenwich
may cancel the Award/Contract without liability for cancellation or termination charges.
MODIFICATION OR WITHDRAWAL OF BID PRIOR TO DEADLINE
A Respondent wishing to withdraw a proposal prior to the deadline may do so by preparing a formal written
request on company letterhead. The person who signs the letter shall be the same person who signs the Reply
Sheets. The Town will verify that the signature on the letter matches the signature on the Reply Sheets.
The Town will also verify the request to withdraw the proposal by calling the Respondent at the telephone number
supplied on the Reply Sheets.
After the Town is satisfied that a request to withdraw a proposal before the established deadline is valid, the
proposal will be returned to the Respondent. The Respondent may then withdraw completely from the bidding
process or may modify the proposal and resubmit before the deadline.
MODIFICATION OR WITHDRAWAL OF BID AFTER DEADLINE
If bid security is required and a Respondent does not honor their proposal for the specified time, the bid check
shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall become payable to
the Town.
After the proposal deadline has passed, the submitted proposals become the property of the Town and are valid
offers to be honored by the Respondent for sixty (60) days or longer, as specified in the Request for Proposal.
Respondents who do not honor their proposals for the sixty (60) day (or as specified) period shall be declared
irresponsible Respondents.
PERMITS
If applicable, the Contractor shall ascertain any permits required to perform the service as described in the
Specifications and Scope of Work. All required permits shall be obtained and paid for by the Contractor. Various
permits may be obtained at the Building Department, Town Hall, 101 Field Point Road, Greenwich, CT 06830.
FEDERAL, STATE, AND LOCAL LAWS
The Respondent shall acknowledge and agree that, should it be awarded the contract, it shall be solely responsible
for strict compliance with all Federal, State, and Local statutes, laws, codes, rules, regulations, and ordinances,
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and for the procurement and maintenance of all necessary licenses and permits relating to this procurement.
APPLICABLE LAW
The laws of the State of Connecticut shall govern this Contract and any and all litigation related to this Contract.
In the event of litigation related to this Contract, the exclusive forum shall be the State of Connecticut, and the
exclusive venue for such litigation shall be the Judicial District for Stamford/Norwalk at Stamford.
BID SECURITY
Each bid must be accompanied by an original Bid Bond with a raised seal prepared on the form of Bid Bond
attached hereto as Exhibit F duly executed and acknowledged by the Bidders, as principal, and by a surety
company qualified to do business in the State of Connecticut and satisfactory to the Town, as surety.
The Bid Bond shall be 5% of the total lump sum of the bid and shall be enclosed in the sealed envelope
containing the bid. Each Bid Bond may be held by the Town as security for the fulfillment of the Bidder's
'agreement' set forth on the bid Reply Sheets. Should the Bidder fail to fulfill such agreements the Bid Bond shall
become payable to the Town, as liquidated damages, otherwise, the Bid Bond shall become null and void.
LIQUIDATED DAMAGES
1.1 The hired CONTRACTOR and the TOWN shall recognize that time is of the essence for this project
and that failure to comply with the specified timeframe for this project will result in a financial and
operational loss by the TOWN, if residents cannot access, use and/or occupy the associated parking
spaces and utilities.
1.2 The parties shall agree to avoid the delays, expense, and difficulties involved in proving in a legal or
arbitration proceeding the financial and operational loss suffered by the TOWN if the specified work
is not completed and accepted by the TOWN as complete per the CONTRACT during the specified
timeframe. Therefore, instead of requiring any such proof, the TOWN and the CONTRACTOR shall
agree that as total liquidated damages for delay (but not as a penalty), the CONTRACTOR shall pay
the TOWN $500.00 for each 24 hours that expires 30 days after the deadline proposed by the
CONTRACTOR until the Project is Substantially Completed and accepted by the TOWN.
1.3 If the Project is not Substantially Completed and accepted by the TOWN by the deadline proposed by
the CONTRACTOR, the CONTRACTOR shall pay the TOWN $1,000.00 for each 24 hours that
expires 60 days after the deadline proposed by the CONTRACTOR until the project is Substantially
Completed and accepted by the TOWN.
1.4 If the Project is not Substantially Completed and accepted by the TOWN by the deadline proposed by
the CONTRACTOR, the CONTRACTOR shall pay the TOWN $1,500.00 for each 24 hours that
expires 90 days after the deadline proposed by the CONTRACTOR until the project is fully completed
and accepted by the TOWN.
1.5 If the Project is not Fully Completed and accepted by the TOWN by the deadline proposed by the
CONTRACTOR, the CONTRACTOR shall pay the TOWN $2,000.00 for each 24 hours that expires
120 days after the deadline proposed by the CONTRACTOR until the project is fully completed and
accepted by the TOWN.
JOINT VENTURES
The Town of Greenwich reserves the right to reject any bid or proposal submitted by a joint venture unless such
joint venture satisfies the Town of its ability to obtain and furnish to the Town a contract bond in the form
prescribed by the Town, in the sum of the full amount of the bid or proposal, including allowance for contingencies
and extra work, and/or the contract price, and duly executed and acknowledged by said Bidder/joint venture as
principal and by a surety company qualified to do business under the laws of the State of Connecticut and
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satisfactory to the Town, as surety, for the faithful performance of the contract and payment for labor and material.
The premium for such bond shall be paid by the Contractor. At the time of submission of the bid or proposal, the
joint venture must provide a letter from the bonding company that the joint venture is able to receive the required
bond within one week after receipt of an award by the Town, in the total amount of the bid/proposal and/or
contract price. The letter must be on the bonding company's letterhead with name, address and telephone number.
PERFORMANCE, MAINTENANCE, AND PAYMENT BOND
For bids greater than $100,000, the awarded Contractor will be required to furnish a Performance, Maintenance,
and Payment Bond on the Town of Greenwich form which follows in Exhibit C (attached) in the amount of the
Gross Sum of the project, including allowance for contingencies and extra work, and/or Contract price within
seven (7) days of the work order. The bond must be duly executed and acknowledged by said Contractor as
principal and by a surety company qualified to do business under the laws of the State of Connecticut and
satisfactory to the Town, as surety, for the faithful performance of the Contract and payment for labor and
materials. The Contractor shall pay the premium for such bond. A letter from the bonding company, stating that
the Performance, Maintenance, and Payment Bond can be obtained within seven (7) days of request, should be
provided with the bid.
For projects that require a Performance, Maintenance, and Payment Bond, the Contractor shall maintain all of the
specified required insurance coverage and continue to document the specified required insurance coverage for
one (1) year after completion of the work of the Contract (or other such time as the Contract or other agreement
requires).
NON-RESIDENT CONTRACTORS
For construction projects at or above $200,000, the Town of Greenwich requires that the Nonresident Contractor
shall obtain verified status from the Department of Revenue Services in the State of Connecticut and provide a
copy of the letter of verification with the bid.
The Town of Greenwich is requiring that for construction projects at or above $200,000 the Nonresident
Contractor must have obtained verified status from the Department of Revenue Services in the State of
Connecticut and provide a copy of the letter of verification with the bid. A Bidder is a Nonresident Contractor if
it does not maintain a regular place of business in Connecticut. The Town's threshold of $200,000 is $50,000
lower than the State of Connecticut's threshold of $250,000 for the verification requirement.
The State of Connecticut Department of Revenue Services Special Notice, SN 2012(2), is included with this
Request for Bid as Exhibit D. This document provides the full definition of "Nonresident Contractor" and
describes the State of Connecticut's process for verification.
Any questions relating to the verification process can be directed to the phone numbers given under the heading
"For Further Information" on page 4 of Special Notice, SN 2012(2).
It is recommended that potential Bidders begin the State's verification process as soon as possible in order to have
adequate time to receive the letter of verification and present it with their bid.
Projects at or over $200,000 from a Nonresident Contractor will not be engaged if the Contractor has not achieved
verified status by the deadline (date/time) for the bid. The exception to this requirement shall be if only one bid
submission received, or the Town determines that it is in its best interests to waive this requirement. In this case,
the Town reserves the right to modify this requirement. However, any modification to this requirement shall be
in compliance with the State of Connecticut Department of Revenue Services Special Notice, SN 2012(2).
If the Town waives the verification requirement for a Nonresident Contractor, the Town shall withhold 5% of all
payments made to the Contractor to cover taxes due to the State of Connecticut. Payments withheld from the
Nonresident Contractor may be released if proof of verification status in the form of a letter of verification is
received. Payments withheld from the Nonresident Contractor may also be released to the Contractor if the
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Contractor has filed a Surety Bond, Form AU-964 Exhibit E, with the Department of Revenue Services in the
amount equal to 5% of the total Contract price including any change orders.
PREVAILING WAGE RATES
Except as noted below, the Contractor shall comply with the current provisions of Section 31-53 of the General
Statutes of the State of Connecticut, a part of which is quoted as follows.
"The wages paid on an hourly basis to any person performing the work of any mechanic, laborer
or worker on the work herein contracted to be done and the amount of payment or contribution
paid or payable on behalf of each such person to any employee or welfare fund, as defined in
subsection (h) of section 31-53 of the General Statutes, shall be at a rate equal to the rate customary
or prevailing for the same work in the same trade or occupation in the town in which such public
works project is being constructed. Any Contractor who is not obligated by agreement to make
payment or contribution on behalf of such persons to any such employee welfare fund shall pay to
each mechanic, laborer or worker as part of such person's wages the amount of payment or
contribution for such person's classification on each pay day."
All Contractors and Subcontractors shall submit certified weekly payrolls, on forms furnished by the Town, for
all Contracts meeting the aforementioned monetary limits. The certified payrolls shall be submitted with the
Contractor's monthly certificate for payment. The wage schedule for this project is attached as Exhibit G.
Section 31-55a of the General Statutes of the State of Connecticut provides that the prevailing wage rates
applicable to any awarded Contract or Subcontract are subject to annual adjustments each July 1st for the duration
of the project.
Each Contractor that is awarded a Contract shall pay the annual adjusted prevailing wage rate that is in effect
each July 1st, as posted by the Department of Labor.
It is the Contractor's responsibility to obtain the annual adjusted prevailing wage rate increases directly from the
Department of Labor's website. The annual adjustments will be posted on the Department of Labor web page:
www.ctdol.state.ct.us. For those without Internet access, contact the division listed below.
The Contractor shall also furnish proof with the weekly certified payroll for the first week each employee begins
work that any person performing the work of a mechanic, laborer or worker has completed a course of at least ten
(10) hours in duration in construction safety and health approved by the Federal Occupational Safety and Health
Administration (OSHA) in accordance with Connecticut General Statutes Section 31-53b and regulations adopted by
the State of Connecticut Labor Commissioner. The provisions of this section shall not apply where the total cost
of all work to be performed by all Contractors and Subcontractors in connection with new construction of any
public works project is less than four hundred thousand dollars ($400,000) or where the total cost of all work to
be performed by all Contractors and Subcontractors in connection with any remodeling, refinishing, refurbishing,
rehabilitation, alteration or repair of any public works project is less than one hundred thousand dollars
($100,000).
Questions can be directed to the Contract Compliance Unit, Wage and Workplace Standards Division,
Connecticut Department of Labor, 200 Folly Brook Blvd., Wethersfield, CT 06109 at 860-263-6790.
FRACKING
Pursuant to Town of Greenwich, Chapter 15: Utilities, Town Code, Ordinance Prohibiting Waste Associated with
Natural Gas and Oil Extraction, the PROHIBITION OF WASTES GENERATED FROM OIL & GAS
DRILLING AND EXTRACTION ACTIVITIES form included in the reply sheets, must be submitted with the
Bidder's bid.
VENDOR SIGNATORY FORM
The "Vendor Information & Signatory Form" shall be completed and included with the bid (if applicable).
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INSURANCE REQUIREMENTS
The awarded Contractor will be required to provide insurance coverage as specified on the Insurance
Requirements Sheet, Exhibit A, of this RFB/RFP. The Acord certificate of insurance form must be executed
by your insurance agent/broker and returned to this office. The most current Acord form should be used for
insurance documentation purposes. Company name and address must conform on all documents including
insurance documentation. It is required that the agent/broker note the individual insurance companies providing
coverage, rather than the insurance group, on the Acord form. The Contract number (provided to the awarded
Contractor), project name and a brief description must be inserted in the "Description of Operations" field. It
must be confirmed on the Acord Form that the Town of Greenwich are endorsed as an additional insured by
having the appropriate box checked off and stating such in the "Description of Operations" field. Contractor's
insurance must be primary and non-contributory.
The Contractor shall be responsible for maintaining the above insurance coverages in force to secure all of
the Contractor's obligations under the Contract with an insurance company or companies with an AM
Best Rating of A-:VII or better, licensed to write such insurance in Connecticut and acceptable to the Risk
Manager, Town of Greenwich. For excess liability only, non-admitted insurers are acceptable, provided
they are permitted to do business through Connecticut excess line brokers per listing on the current list of
Licensed Insurance Companies, Approved Reinsurers, Surplus Lines Insurers and Risk Retention Groups
issued by the State of Connecticut Insurance Department.
The Contractor shall submit with the bid/proposal the signed, original "Insurance Procedure" form, included
in the reply sheets, which states that the Contractor agrees to provide the specified insurance coverage for this
bid/proposal at no additional charge above any insurance charge declared in the bid/proposal.
CONFIDENTIALITY/DISCLOSURE
"Contractor" refers to all Bidders/Respondents submitting a bid/proposal.
The Town will afford due regard to the Contractor's request for the protection of proprietary or confidential
information received. However, all materials associated with the Bid/Proposal and the Contract are subject to the
terms of the Connecticut Freedom of Information Act ("FOIA") and all corresponding rules, regulations and
interpretations. In making such a request, the Contractor may not state generally that the materials are proprietary
or confidential in nature and therefore not subject to release to third parties. The specific sentences, paragraphs,
pages or sections that the Contractor believes are exempt from disclosure under FOIA must be specifically
identified as such. An explanation and rationale to justify each exemption consistent with FOIA must accompany
the request. The rationale and explanation must be stated in terms of the prospective harm to the competitive
position of the Contractor that would result if the identified material were to be released and the reasons why the
materials are legally exempt from release pursuant to FOIA.
If the Contractor indicates that certain documentation is submitted in confidence, by specifically and clearly
marking said documentation as CONFIDENTIAL, the Town will endeavor to keep said information confidential
to the extent permitted by law. The Town, however, shall have no obligation to initiate, prosecute or defend any
information that is sought pursuant to a FOIA request. The Contractor shall have the burden of establishing the
availability of any FOIA exemption in any proceeding where it is an issue. In no event shall the Town, or any
representative of the Town, be liable for the disclosure of any documents or information in its possession which
the Town believes are required to be disclosed pursuant to FOIA or other requirements as mandated by policy/law.
Additionally, as per Section 1-210(b) of FOIA - Nothing in the Freedom of Information Act shall be construed
to require the disclosure of:
(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses by a public
agency to any request for proposals or bid solicitation issued by a private entity or any record or file made by a
public agency in connection with the contract award process, until such contract is executed or negotiations for
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the award of such contract have ended, whichever occurs earlier, provided the chief executive officer of such
public agency certifies that the public interest in the disclosure of such responses, record or file is outweighed by
the public interest in the confidentiality of such responses, record or file.
BID SUBMITTAL
Bidders shall submit one (1) original and one (1) Flash Drive of the complete bid.
The following documentation must be submitted with the bid, otherwise, the bid may be declared non-responsive:
* Non-Connecticut Contractors verification letter if the company and address indicated in the
Bidder's Company section is located outside of the State of Connecticut, Exhibit D
* Reply Sheets (Pages 1-7) along with a timeline and concept drawings and description of ADA-
compliant security gates & fences, and safety fences (See Section 8.1.1, Exhibit H)
* Bid Bond (raised seal), using the template from Exhibit F
GENERAL CONDITIONS:
1. The Contractor is responsible for site security, properly posting the construction site and maintaining the
necessary barricades around dangerous conditions.
2. The Contractor shall complete all work in a workmanship like manner. All work will conform to all applicable
local and state building, health and fire codes.
3. It is the Contractor's responsibility to verify site conditions and to perform work in accordance with all
applicable local and state codes and normal building practices.
4. It is the responsibility of the Contractor to advise the Town of any item of concern in the project scope and to
advise of any errors or omissions on the attached drawings or specifications before the deadline for questions.
MATERIAL GUIDELINES:
*Material and product selections for all concrete, reinforced steel, and joint repair work, shall be submitted for
approval by the town.
*The contractor shall comply with the manufacturer's written instructions for surface preparation, priming,
mixing and application while closely following material and application temperature limitations.
*Materials shall be installed in accordance with all safety and weather conditions required by the manufacturer
or as modified by applicable rules and regulations of local state and federal authorities having jurisdiction. The
material safety data sheets shall be consulted for complete handling recommendations.
*All materials shall be delivered to site unopened in their original containers with the manufacturer's name,
labels, product identification and batch numbers. Damaged materials shall be removed from the site
immediately.
*All materials shall be stored off the ground and protected from rain, freezing and excessive heat until ready
for use.
*Materials shall not be applied if it is raining or snowing or if such conditions appear to be imminent.
*The town must be given a copy of manufacturer's literature, to include product
data sheets and appropriate Material Safety Data Sheets (MSDS).
*A written warranty shall be provided from the manufacturer(s) against defects of materials for a period of 1
year beginning from the date of substantial completion of the project.
*A written warranty shall be provided from the contractor for workmanship for a period of 1 year beginning
from the date of substantial completion of the project.
*The contractor shall be responsible for removal and/or disposal of unused material upon project completion.
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