Supply, Delivery, Registration and Commissioning of Four (4) Dual-Compartment Refrigerated Delivery Vehicles

REQUEST FOR QUOTATION (RFQ)
Supply, Delivery, Registration and Commissioning of Four (4) Dual-Compartment
Refrigerated Delivery Vehicles
RFQ Number: RFQ_JAM_001
RFQ Release Date: August 19, 2026
August 25, 2026
Questions Due Date:
(Answers to all questions will be posted on the FHI 360 website by August 28, 2026)
Submit Questions to: jamaica.epicprocurement@fhi360.org
Quotation Due Date and Time: September 11, 2026
Submit Quotation to: jamaica.epicprocurement@fhi360.org
Anticipated Award Date: September 2026
Award Type: Fixed Price Purchase Order
Required Delivery Location: Kingston, Jamaica
Offer Validity: Minimum ninety (90) calendar days from the quotation deadline
1. Background
FHI 360 is a nonprofit organization that mobilizes research, resources and relationships so that people
everywhere can access the opportunities they need to lead full, healthy lives.
Meeting Targets and Maintaining Epidemic Control (EpiC) is a global health project funded by the United
States Government. EpiC is led by FHI 360 with core partners and draws upon regional and local partners.
The project receives Global Health Security funding to strengthen global, regional and local public health
systems in alignment with national priorities and United States Government goals.
Under the EpiC Jamaica program, the Ministry of Health and Wellness (MOHW) has requested four
purpose-built refrigerated delivery vehicles to support the safe transport of temperature-controlled and
ambient products across urban and rural operating environments in Jamaica.
2. Purpose and Procurement Structure
FHI 360, on behalf of the EpiC project, invites qualified local and international suppliers to submit quotations
for the supply, delivery, registration, commissioning and warranty support of four (4) new, unused, current-
production, right-hand-drive dual-compartment refrigerated delivery vehicles meeting or exceeding the
requirements in Annex A for the purpose of transporting specimen samples from Health Regions to central
labs.
Each completed vehicle must be delivered as an integrated, roadworthy and fully commissioned unit. The
supplier will retain single-point responsibility for the base vehicle, insulated cargo-body conversion,
refrigeration system, electrical accessories, registration support, acceptance testing, training, warranties and

after-sales support. A supplier may use a manufacturer, converter or specialist subcontractor, but must
disclose the arrangement and remain fully accountable for performance.
3. Quantity and Scope of Supply
* Four (4) identical or technically equivalent completed vehicles, unless FHI 360 approves a proposed
variation in writing.
* New, unused, current-production, right-hand-drive commercial vehicle platforms suitable for tropical
conditions and loaded operation on urban and rural roads.
* Purpose-built insulated cargo bodies with one refrigerated compartment and one ambient compartment,
together with the required refrigeration and protected electrical systems.
* Freight, insurance, import/customs support, inland transportation, delivery, licensing and registration
support as applicable to the approved delivery arrangement.
* Commissioning, temperature validation, roadworthiness and acceptance testing for each vehicle.
* Operator and basic maintenance training, manuals, warranty documents, recommended spare-parts list
and after-sales support as detailed in Annex A below.
4. Delivery, Acceptance and Handover
The bidder must state the earliest achievable delivery schedule, including the estimated dates for vehicle
availability, body conversion, shipment or local delivery, registration, commissioning, testing and final
handover. If all vehicles cannot be delivered at the same time, the bidder may propose delivery in separate
batches. The quotation must clearly identify the number of vehicles in each batch and the proposed delivery
dates. Any partial-delivery arrangement is subject to FHI 360's prior written approval.
Final acceptance will occur only after each vehicle has been delivered to the approved location and has
successfully completed the inspection, roadworthiness, refrigeration pull-down and temperature-hold tests,
documentation review, registration/licensing requirements where applicable, and operator orientation
described in Annex A. Delivery alone does not constitute acceptance.
5. Warranty and After-Sales Support
The quotation must clearly distinguish the warranty coverage for the base vehicle, cargo body/conversion,
refrigeration system and installed electrical equipment. The minimum requirements are specified in Annex A.
The bidder must identify local or regional service facilities, authorized service partners, fault-reporting
contacts, escalation procedures, service response times, parts availability and any exclusions that may
affect vehicle availability.
6. Bidder Eligibility and Required Documentation
* Signed cover letter or quotation from an authorized representative.
* Certificate of registration/incorporation or equivalent proof of legal existence.
* Tax Registration Number (TRN) and a valid Tax Compliance Certificate (TCC) for Jamaica-based
bidders, or equivalent tax documentation for international bidders, as applicable.
* Evidence of authorization to sell the offered vehicle make/model and to perform or arrange the proposed
refrigerated-body conversion.
* Manufacturer and converter technical brochures, specifications and certifications.
* Evidence of at least three (3) comparable vehicle supply, refrigerated-body conversion or fleet-delivery
assignments completed within the last five (5) years, including client contacts.
* Details of local after-sales service capacity or a documented service partnership accessible in Jamaica.
* Completed technical compliance matrix in Annex B and completed price schedule in Annex C.
* Proposed vehicle and compartment layout drawings, internal dimensions, payload data and evidence
that the completed conversion remains within approved weight and axle-load limits.
* Disclosure of any proposed subcontractor, converter, service partner or consortium member and their
respective responsibilities and costs.

7. Quotation Instructions
* Submit one technical quotation and one financial quotation as clearly labeled PDF files in a single email,
together with supporting documents.
* Use the RFQ number and solicitation title in the email subject line.
* Respond to every technical requirement. State 'Comply,' 'Partially Comply' or 'Does Not Comply,' identify
the offered specification and reference the supporting brochure, drawing or certificate. Silence will not
be treated as compliance.
* Clearly identify all deviations, assumptions, exclusions, optional items and dependencies.
* State the make, model, model year, country of origin, country of manufacture, chassis/body converter,
refrigeration-unit manufacturer, delivery lead time and warranty for the offered solution.
* Quote firm fixed unit and total prices for four vehicles. Show currency, taxes/duties, freight, insurance,
conversion, registration/licensing, commissioning, testing, training and any other charges separately in
Annex C.
* State the proposed payment schedule. FHI 360 will not be bound by a proposed schedule unless
accepted in the resulting purchase order or contract.
* Keep the quotation valid for at least ninety (90) calendar days from the submission deadline.
* Submit questions only to the stated procurement email by the questions deadline. Communications with
other FHI 360 or MOHW personnel about this solicitation may result in disqualification.
* State whether it has prior experience supporting tax-exempt, zero-rated, donor-funded or United States
Government-funded importation or procurement arrangements
8. Evaluation and Award
FHI 360 intends to make a best-value award to the responsible bidder whose responsive quotation meets or
exceeds the mandatory requirements and offers the most advantageous combination of technical
compliance, delivery, warranty and service support, past performance and price. The lowest-priced
quotation will not necessarily be selected.
Evaluation factor Assessment basis Weight / treatment
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FHI 360 may request clarifications, conduct reference checks, inspect the bidder's or service partner's
facilities, verify the proposed vehicle/conversion, negotiate with one or more bidders, or make an award
based on initial quotations without further discussion.
9. Roles and Responsibilities
- Contractor:
o Deliver all goods and services as outlined
o If needed, the contractor may, with written approval from EpiC Jamaica engage a qualified 3rd party.
NOTE: The contractor shall not subcontract, delegate, assign, or otherwise transfer performance of
any material portion of the scope without the prior written approval of FHI 360. Any approved
subcontracting arrangement shall incorporate all applicable flow-down provisions, and Contractor

shall remain fully responsible for the acts, omissions, performance, and compliance of its
subcontractors.
o Provide expertise, maintain open communication and provide documentation.
- EpiC Jamaica:
o Provide oversight, coordinate access through MOHW, and the National Blood Transfusion
Service (NBTS), assign stakeholders, approve deliverables, provide payment, and maintain
open communication.
10. FHI 360 Disclaimers and Reserved Rights
* FHI 360 may perform a background or responsibility check on any bidder or proposed subcontractor.
* FHI 360 may cancel, amend, suspend or reissue the solicitation and may reject any or all quotations.
* Issuance of this RFQ does not constitute an award commitment, and FHI 360 will not reimburse bidders for
quotation-preparation costs.
* FHI 360 may disqualify a quotation that does not follow the solicitation instructions or contains material omissions or
misrepresentations.
* FHI 360 may award all or part of the requirement, adjust quantities, or make one or multiple awards when
determined advantageous and permissible.
* Any award is subject to availability of funds, required internal and donor approvals, responsibility determination and
execution of an acceptable purchase order or contract.
* All prices, terms and representations in the successful quotation may be incorporated into and become binding
under the resulting award.
* FHI 360 maintains zero tolerance for fraud, bribery, collusion, coercion, trafficking in persons, exploitation and
abuse, and other prohibited conduct. Suppliers must comply with all applicable FHI 360, donor and legal
requirements communicated in the resulting award.

ANNEX A
TECHNICAL SPECIFICATIONS
Supply and Delivery of Four (4) Dual-Compartment Refrigerated Delivery Vehicles
Bidders must complete the response column and attach the referenced supporting documents. A proposed equivalent
must meet the stated performance requirement and be fully explained.
A1. General Requirements
FHI 360 invites quotations for four (4) new dual-compartment refrigerated delivery vehicles suitable for the
simultaneous transportation of temperature-controlled and ambient products. Each vehicle shall be new,
unused, current production, right-hand drive and suitable for commercial operation under tropical climatic
conditions.
A2. Vehicle Requirements
Bidder response /
Requirement Minimum specification
reference
New, current-production, right-hand-drive refrigerated delivery vehicle
Vehicle type
suitable for urban and rural commercial operation.
Cab configuration capable of accommodating the required seating
Cab configuration
capacity, including double/twin cab or approved equivalent.
Seating capacity Minimum five (5) persons, including the driver.
Four-wheel drive, all-wheel drive or equivalent traction capability suitable
Drive configuration
for loaded operation on urban and rural road conditions.
Fuel type Diesel.
Automatic or manufacturer-recommended transmission suitable for the
Transmission
offered vehicle and intended duty cycle.
Steering Power assisted.
Air conditioning Factory installed.
Colour White or equivalent commercial fleet colour.
A3. Engine and Powertrain
Bidder response /
Requirement Minimum specification
reference
Diesel engine of sufficient power and torque for loaded refrigerated
Engine delivery operations; naturally aspirated, turbocharged or equivalent
manufacturer-approved configuration.
Fuel injection Direct injection or equivalent.
Sufficient for extended urban and rural delivery operations. State total
Fuel capacity
fuel capacity and tank configuration.
Cooling system Water cooled.
Automatic or manufacturer-recommended transmission suitable for the
Transmission
offered vehicle and intended duty cycle.

Bidder response /
Requirement Minimum specification
reference
Suitable for loaded operation on urban and rural road conditions. State
Transfer case / traction
whether 4x4, AWD or equivalent.
A4. Chassis and Running Gear
Bidder response /
Requirement Minimum specification
reference
Heavy-duty commercial chassis or manufacturer-approved equivalent
Chassis
suitable for refrigerated-body conversion and intended payload.
Manufacturer-approved front suspension suitable for the offered vehicle,
Front suspension
payload and duty cycle.
Manufacturer-approved heavy-duty rear suspension suitable for
Rear suspension
refrigerated-body conversion and loaded delivery operations.
Brakes Front disc and rear drum or equivalent heavy-duty braking system.
Wheels Heavy-duty alloy or steel wheels.
All-terrain or commercial-duty radial tyres suitable for the offered vehicle,
Tyres
load rating and operating conditions. State tyre size and rating.
Spare wheel Full-size matching spare.
A5. Weight and Dimensions
Bidder response /
Requirement Minimum specification
reference
State overall length, width, height, wheelbase and turning radius after
Overall dimensions
refrigerated-body conversion.
State certified Gross Vehicle Weight Rating (GVWR), front and rear axle
GVWR and axle ratings ratings, and confirm that the completed vehicle remains within
manufacturer limits.
State certified payload after conversion, inclusive of refrigeration
Payload capacity equipment and accessories, and state internal dimensions, usable
volume and maximum load for each compartment.
A6. Cargo Body
Each vehicle shall have a purpose-built insulated cargo body comprising two independent compartments for
the simultaneous transportation of refrigerated and ambient products. Provide a proposed compartment
layout drawing showing compartment locations, access doors, internal dimensions and cargo-restraint
arrangements.
A6.1 Refrigerated Compartment
Bidder response /
Requirement Minimum specification
reference
Full-height insulated access door positioned for safe loading and
Access
unloading. State proposed door location and configuration.

Bidder response /
Requirement Minimum specification
reference
High-density insulated sandwich panels with insulated doors, heavy-duty
Construction seals/gaskets, thermal-break or equivalent construction and corrosion-
resistant internal fittings.
Food-grade, washable, non-absorbent interior with easy-clean joints and
Interior finish
surfaces suitable for hygienic transport.
Flooring Anti-slip aluminum checker plate or anti-slip coating.
Lighting LED interior lighting.
A6.2 Ambient Compartment
Bidder response /
Requirement Minimum specification
reference
Access Full-height rear access doors.
Construction Insulated or equivalent durable cargo body.
Flooring Heavy-duty aluminum checker plate.
Cargo restraints Integrated tie-down points.
Lighting LED interior lighting.
12V DC to 110-115V AC inverter with standard receptacle outlet. State
continuous and peak power ratings. Include appropriate
Power inverter fusing/protection, secured wiring, battery isolation or low-voltage
protection without compromising vehicle starting or refrigeration
operation.
A7. Refrigeration System
Bidder response /
Requirement Minimum specification
reference
Refrigeration type Engine-driven refrigeration unit.
Dedicated refrigeration compressor or manufacturer-approved
Compressor
equivalent independent of cabin air conditioning.
Capable of maintaining selected set points within +2 degrees C to -20
Temperature range degrees C under normal operating conditions. State pull-down time and
test conditions.
Controller Digital electronic controller.
Defrost Automatic.
Refrigerant Environmentally approved refrigerant. State type.
Temperature display External digital display.
Commission and temperature-validate the system after body conversion
Commissioning
and before handover.

A8. Driver Cabin
* Factory-installed air conditioning.
* Manufacturer-recommended transmission suitable for the offered vehicle and duty cycle.
* Power steering.
* AM/FM digital radio with USB and auxiliary input.
* Adjustable driver's seat and rear passenger seating.
* USB charging ports, multiple storage compartments and rubber floor mats.
A9. Safety Requirements
* Anti-lock Braking System (ABS).
* Driver and front-passenger airbags, unless unavailable on the offered commercial platform, in which case state the
limitation clearly.
* Three-point seat belts for all occupants.
* Reverse camera and reverse warning alarm.
* Fire extinguisher, first aid kit, emergency warning triangles and wheel chocks.
* High-mounted brake lamp.
A10. Standard Accessories and Documentation
* Full-size spare wheel, vehicle jack, wheel brace and tool kit.
* Mud flaps, side steps, tow hooks and reflective safety markings.
* Operator manuals, service manuals and warranty documentation in English.
A11. Warranty and After-Sales Support
* Base vehicle: manufacturer's standard warranty, minimum three (3) years or 100,000 km, whichever occurs first.
* Refrigeration unit: minimum twelve (12) months from acceptance.
* Cargo body structure and workmanship: minimum twelve (12) months from acceptance.
* Identify local service facilities or approved service partner(s), service response time, escalation arrangements for
refrigeration faults, spare-parts availability and technical-support contacts.
* Provide operator and basic maintenance training at delivery.
A12. Compliance Documents
* Manufacturer's brochures and technical specifications for the base vehicle.
* Cargo-body and compartment drawings/specifications.
* Refrigeration-unit manufacturer details and technical documentation.
* Confirmation of local after-sales capability and delivery schedule.
* Detailed warranty terms and recommended spare-parts list.
* Manufacturer or converter certification that the completed vehicle remains within approved weight, axle-load and
payload limits.
* At handover: refrigeration commissioning report and temperature-validation certificate for each vehicle.
A13. Performance Requirements
* Accommodate at least five (5) occupants.
* Operate safely under tropical environmental conditions.
* Transport refrigerated and ambient products simultaneously without cross-contamination.
* Maintain the selected refrigerated-cargo set point within the +2 degrees C to -20 degrees C operating range.
* Operate on urban and rural road conditions.
* Be delivered fully assembled, tested, licensed where applicable, commissioned and ready for service.
A14. Acceptance Testing and Handover
* Refrigeration operation, pull-down and temperature-hold test completed and recorded under stated ambient and
load conditions for each vehicle.
* Temperature validation confirms the selected set point using calibrated measuring equipment.
* Door seals, insulated panels, lighting, inverter and cargo restraints inspected and functional.
* Roadworthiness, registration/licensing, warranty, manuals and service documentation provided where applicable.

* Operator orientation and basic maintenance training completed at delivery.

ANNEX B
BIDDER COMPLIANCE MATRIX
Specificat Comply / Partially
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ission, steering, air conditioning and Bidder to complete Bidder to identify reference
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A3 Engine and powertrain Bidder to complete Bidder to identify reference
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Dual-compartment cargo body, layout,
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A8 Driver cabin Bidder to complete Bidder to identify reference
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A9 Safety requirements Bidder to complete Bidder to identify reference
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A10 Accessories, manuals and documentation Bidder to complete Bidder to identify reference
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A11
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A12 Compliance and certification documents Bidder to complete Bidder to identify reference
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A13 Performance requirements Bidder to complete Bidder to identify reference
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A14 Acceptance testing and handover Bidder to complete Bidder to identify reference
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