PHILIPPINES - Procurement of One (1) Next-Generation Sequencing (NGS) System...

Location:	District of Columbia
Posted:	Aug 18, 2026
Due:	Aug 27, 2026
Agency:	FHI 360
Type of Government:	State & Local
Category:	66 - Instruments and Laboratory Equipment Q - Medical Services
Solicitation No:	RFQ 2026 - 0047_RFQ_02
Publication URL:	To access bid details, please log in.

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RFQ 2026 - 0047

REQUEST FOR QUOTATION

Procurement of One (1) Next-Generation Sequencing (NGS) System and Compatible Reagents for One Health Genomic Surveillance

BACKGROUND

Family Health International (FHI 360) is an international nonprofit working to improve the health and well-being of people in the United States and around the world. FHI 360 partners with governments, the private sector, and civil society to bring about positive social change and to provide lifesaving health care, quality education, and opportunities for meaningful economic participation. FHI 360 works to address the complex challenges of human development with a unique mix of multidisciplinary, integrated solutions. Our areas of practice include civil society, communication and social marketing, economic development, education, the environment, gender, health, nutrition, research, technology, and youth.

PURPOSE

FHI 360 is requesting proposals from qualified vendors for the supply, delivery, installation, commissioning, operational verification, user training, warranty, technical support, and related services for one (1) NGS system and compatible start-up reagents and consumables.

Minimum Technical Specifications - Genomic Sequencing Platform

Minimum Technical Specifications - Sequencing Reagents and Consumables

VENDOR REQUIREMENTS

Vendor capable of providing One (1) Next-Generation Sequencing (NGS) System and Compatible Reagents for One Health Genomic Surveillance

Vendor is required to submit the following:

Technical Certifications for Equipment

For genomic sequencing equipment:

Mandatory Certifications

ISO 13485 Certificate (Medical Device Quality Management System)

ISO 9001 Certificate (Quality Management System)

CE Marking Declaration of Conformity

FDA Clearance/Approval (if applicable)

Certificate of Product Registration (CPR) or equivalent regulatory approval

Electrical Safety Certification (IEC/UL standards)

Manufacturer Authorization Certificate (MAC) for distributors/resellers

Recommended Documents

Original manufacturer's brochure/catalog

Technical data sheet

Performance specifications

Product warranty certificate

Equipment calibration certificate

Factory Acceptance Test (FAT) report, if available

Technical Certifications for Reagents and Consumables

Required Documents

Certificate of Analysis (COA)

Certificate of Conformance (COC)

Material Safety Data Sheet (MSDS/SDS)

Product Insert / Instructions for Use (IFU)

Lot-specific quality certificates

Shelf-life and stability certification

Regulatory Certifications

CE-IVD marking (for diagnostic reagents)

FDA approval or clearance (if applicable)

WHO Prequalification (if applicable)

Local regulatory registration certificate

Vendor / Supplier Qualification Documents

Legal Documents

SEC Registration / DTI Registration

Mayor's Permit

BIR Registration and Tax Clearance

Technical Documents

Manufacturer Authorization Letter

List of similar projects/contracts completed

Customer references

Technical support capability statement

Service center certification

Preventive maintenance program

Genomic Surveillance-Specific Technical Requirements

For Next-Generation Sequencing (NGS) platforms and related equipment:

Equipment Documentation

Sequencing throughput specifications

Accuracy and sensitivity data

Validation and verification reports

Bioinformatics software licenses

Data security and cybersecurity compliance statement

Compatibility certification with existing laboratory systems

Compliance Standards

ISO 15189 compatibility (Medical Laboratories)

Good Laboratory Practice (GLP) compliance

CLSI guideline compliance

CAP accreditation compatibility, if applicable

Documents Required for Technical Evaluation

The Evaluation Committee requests:

Completed Technical Compliance Matrix specified in Section A. "Minimum Technical Specifications - Genomic Sequencing Platform"

Completed Technical Compliance Matrix specified in Section B. "Minimum Technical Specifications - Sequencing Reagents and Consumables"

Product Brochures

Manufacturer's Specifications

Warranty Statement

Delivery Schedule

Installation and Commissioning Plan

Training Plan for End Users

Preventive Maintenance Schedule

List of Consumables Included

Technical Certification from Manufacturer

VENDOR SELECTION & CONTRACT AWARD

The final selection will be based on the best value, including favorable cost, vendor capabilities, and delivery commitment. To be considered responsive, proposals must include all required technical, legal, regulatory, pricing, delivery, warranty, and support documentation specified in this RFQ. FHI 360 may determine a proposal to be non-responsive if required documents are missing, incomplete, or insufficient to verify compliance with mandatory requirements.

SUBMISSION REQUIREMENTS

Complete the bid package below and submit it by email no later than August 27, 2026, at 11:59 PM, to

DELIVERABLES

In addition to the sequencing equipment and regents, the selected Supplier/service provider shall provide the following deliverables:

RESERVED RIGHTS

All RFQ responses become the property of FHI 360, which reserves the right in its sole discretion to:

To disqualify any offer based on the offeror's failure to follow solicitation instructions.

Extend the time for submission of all RFQ responses after notification to all offerors.

Terminate or modify the RFQ process at any time and re-issue the RFQ to whomever FHI 360 deems appropriate.

FHI 360 may choose to issue multiple awards based on the solicitation.

Reserves the right to issue an award based on the initial evaluation of offers without discussion.

FHI 360 will not compensate vendors for the preparation of their response to this RFQ.

Issuing this RFQ is not a guarantee that FHI 360 will award a Master Service Agreement

FHI 360 shall not be obligated to order any minimum or maximum quantities of services or products and assumes no commitment, financial or otherwise.

Annex: Bid Package

QUOTATION COVER PAGE

In response to: RFQ 2026 - 0047

FHI360 5th Floor Paseo Building Tower 1 111 Paseo De Roxas Avenue, corner Legaspi Street Legaspi Village, Makati City

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Company Name / Address: Company Point of Contact Signature: Name: Title: Phone #: Email:

PROPOSAL

The proposal should be comprehensive and highlight how you intend to meet the requirements of the RFQ.

Company Profile / Corporate Qualifications Statement

Summary statement of not more than two pages describing the following:

Provide the required information below:

Name of Company:

Address:

Telephone Number:

Website or email address:

Name of principal owner/manager:

Direct Dial Telephone Number:

Number of Years in Business:

Small Business: Yes/No__________

Minority Owned: Yes/No__________

Nature of Ownership: _________________

Number of Employees:

Name and title of representative to be assigned to the FHI 360 account:

Representative's Office Location:

Telephone Number:

Cellphone Number:

Email Address:

Submit your formal quotation on your official company letterhead for our reference and further evaluation.

Provide a description of your business and services

Provide the year in which your business was established

Provide copies of the following legal documents:

BIR COR

Business Permit

SEC Registration

DTI Registration

Vendor Capabilities

Company Experience

History of the company and past performance/prior experience in providing the subject of the RFQ to clients similar to FHI 360.

Provide your company's capabilities and how your company meets the requirements needed for the RFQ.

Key Personnel

Provide the resume of your key personnel

Technical Approach/Methodology

Please provide a narrative on how you will implement the tasks in the deliverables section of this RFQ.

Business References

Please provide at least three (3) references from current or past clients/organizations who were provided similar service in the past three (3) years, along with a short paragraph describing the services that were performed. The services need to be relevant to the requirements needed for this RFP. Reference information should include the name of the company, address, contact person, contact number, email address, and brief description of services provided (see template below). Please be advised that references will be contacted as part of the evaluation process.

Reference 1

Name of company:

Address:

Main contact person:

Telephone number:

Email address:

Brief description of services provided:

Price schedule

FHI 360 will comply with all applicable government tax policies, including the application of EWT.

By signing this attachment, the bidder confirms he has a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Commodity/Service Required:	Procurement of One (1) Next-Generation Sequencing (NGS) System and Compatible Reagents for One Health Genomic Surveillance
Type of Procurement:	Competitive Bidding
Type of Contract:	Supply and Installation
Submit Proposal to:	Procurement.Epic.PH@fhi360.org
Date of Issue of RFQ:	August 18, 2026
Deadline for submission of Proposal:	August 27, 2026, at 11:59 PM

No.	Mandatory Technical Requirement	Minimum Specification	Comply Yes/No	Vendor Response / Description of Offer	Supporting Document and Page Reference
1	Sequencing technology	The proposed equipment must be a next-generation genomic sequencing platform capable of high-throughput generation of sequence data for public health, clinical, microbial, environmental, genomic surveillance, outbreak investigation, and research applications.	[Yes/No]	[Vendor to describe proposed platform and how it meets this requirement]	[Document title and page number]
2	Supported sequencing applications	The platform must support whole genome sequencing, targeted sequencing, amplicon sequencing, metagenomic sequencing, or equivalent applications.	[Yes/No]	[Vendor to describe supported applications]	[Document title and page number]
3	Minimum throughput	The platform must be capable of generating at least 10 Gb of sequence data per run, or an equivalent output that meets the approved workload requirement.	[Yes/No]	[Vendor to state output per run]	[Document title and page number]
4	Read length	The platform must support short-read sequencing with a minimum read length of 150 bases or an equivalent read structure appropriate to the sequencing technology offered.	[Yes/No]	[Vendor to state read length or equivalent read structure]	[Document title and page number]
5	Sequencing accuracy	The platform must have demonstrated raw read accuracy of at least 98%, or an equivalent validated accuracy standard supported by manufacturer documentation.	[Yes/No]	[Vendor to state accuracy and validation basis]	[Document title and page number]
6	Sample compatibility	The platform must be compatible with DNA and/or RNA samples used for clinical, microbial, environmental, public health surveillance, outbreak investigation, and research applications.	[Yes/No]	[Vendor to describe compatible sample types]	[Document title and page number]
7	Multiplexing capability	The platform must support simultaneous sequencing of multiple indexed or barcoded samples in a single sequencing run at least 96 samples.	[Yes/No]	[Vendor to describe indexing or barcoding capacity]	[Document title and page number]
8	Data output format	The platform must generate standard sequence data files suitable for downstream analysis, such as FASTQ or equivalent commonly accepted formats.	[Yes/No]	[Vendor to list supported data file formats]	[Document title and page number]
9	Software and run monitoring	The platform must include software for run setup, run monitoring, primary data processing, and quality control review.	[Yes/No]	[Vendor to describe included software functions]	[Document title and page number]
10	Data export	The platform must allow export of sequence data to local storage, network storage, or cloud-based environments.	[Yes/No]	[Vendor to describe data export options]	[Document title and page number]
11	Quality metrics	The platform must provide run quality information, including read yield, read quality, and sample-level performance indicators.	[Yes/No]	[Vendor to describe quality reports and metrics]	[Document title and page number]
12	Warranty	The platform must include at least a one-year comprehensive warranty covering parts, labor, and technical support.	[Yes/No]	[Vendor to state warranty coverage and duration]	[Document title and page number]

No.	Mandatory Technical Requirement	Minimum Specification	Comply Yes/No	Vendor Response / Description of Offer	Supporting Document and Page Reference
1	Platform compatibility	Reagents and consumables must be fully compatible with the proposed sequencing platform and validated by the manufacturer or authorized supplier for routine operation.	[Yes/No]	[Vendor to identify compatible platform and validation basis]	[Document title and page number]
2	Application suitability	Reagents must be suitable for genomic surveillance, microbial genomics, pathogen detection, outbreak investigation, and research applications.	[Yes/No]	[Vendor to describe intended applications]	[Document title and page number]
3	Library preparation	Reagents must support preparation of DNA and/or RNA sequencing libraries, as applicable to the proposed platform and intended use.	[Yes/No]	[Vendor to describe library preparation workflow]	[Document title and page number]
4	Indexing and multiplexing	Reagents must support sample indexing or barcoding to allow multiple samples to be sequenced in a single run.	[Yes/No]	[Vendor to describe indexing or barcoding capability]	[Document title and page number]
5	Sequencing performance	Sequencing reagents must enable the proposed platform to meet the required output, read length, accuracy, and quality performance specifications.	[Yes/No]	[Vendor to describe performance supported by reagents]	[Document title and page number]
6	Input material compatibility	Reagents must be compatible with nucleic acid input levels and sample types commonly encountered in public health laboratory workflows.	[Yes/No]	[Vendor to state compatible sample input requirements]	[Document title and page number]
7	Shelf life	Reagents must have at least three months remaining shelf life upon delivery, unless otherwise justified and accepted in writing.	[Yes/No]	[Vendor to state remaining shelf life upon delivery]	[Document title and page number]
9	Storage and shipment	Storage conditions must be clearly indicated, and cold-chain shipment must be provided where required by the manufacturer.	[Yes/No]	[Vendor to state storage and shipping conditions]	[Document title and page number]
10	Packaging and traceability	Reagents and consumables must be delivered in original manufacturer packaging with lot numbers, expiration dates, and product identification clearly indicated.	[Yes/No]	[Vendor to describe packaging and traceability details]	[Document title and page number]
11	Product documentation	Reagents must be accompanied by product datasheets, certificates of analysis where applicable, and manufacturer instructions for use.	[Yes/No]	[Vendor to list product documents to be submitted]	[Document title and page number]
12	Technical support	The vendor must provide technical or application support for reagent use, troubleshooting, and performance issues.	[Yes/No]	[Vendor to describe technical support for reagents]	[Document title and page number]

Criteria	Description	Weight
Technical Compliance	Compliance with NGS system specifications, performance, and reagent compatibility	40%
Manufacturer & Supplier Capability	Manufacturer certifications, industry experience, references, and local support	20%
After-Sales Service	Warranty, preventive maintenance, installation, commissioning, and training	15%
Price	Total cost including equipment, reagents, consumables, software, and services	15%
Payment Terms & Delivery	Favorable payment terms and ability to meet delivery schedule	10%
Total		100%

Item #	Quantity	Description of Preferred Commodity or Services Specifications	Unit of Measure	Unit Fixed Price (Each)
1
2
Total Price	Total Price	Total Price	Total Price	Total Price

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Title:
Date:

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PHILIPPINES - Procurement of One (1) Next-Generation Sequencing (NGS) System and Compatible Reagents for One Health Genomic Surveillance

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