College-wide Security Camera Upgrade

STATE OF NORTH CAROLINA
Craven Community College
Request for Proposal #: 92-26-005
College-wide Security Camera Upgrade
Date Issued: April 15, 2026
Proposal Opening Date: May 14, 2026
At 2:00 PM ET
Direct all inquiries concerning this RFP to:
Todd Murphrey
Purchasing & Fixed Assets Coordinator
Email: murphret@cravencc.edu
Phone: 252-638-7263

Ver. 11/2025

STATE OF NORTH CAROLINA
Request for Proposal #
92-26-005
______________________________________________________
For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic
Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public.
This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page shall be filled out and returned with your proposal.
Failure to do so may subject your proposal to rejection.
___________________________________________________
Vendor Name
______________________________
Vendor eVP#
Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered
Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor
Portal). If you do not have a Vendor number, register at https://evp.nc.gov/Sign
Sealed, mailed responses ONLY will be accepted for this solicitation.
Ver. 11/2025

STATE OF NORTH CAROLINA
CRAVEN COMMUNITY COLLEGE
Refer ALL Inquiries regarding this RFP to: Request for Proposal # 92-26-005
Todd Murphrey Proposals will be publicly opened: May 14, 2026
Purchasing & Fixed Assets Coordinator
murphret@cravencc.edu
252-638-7263
Using Agency: Craven Community College Commodity No. and Description: 461716 Surveillance and detection
Requisition No.: N/A equipment
EXECUTION
In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this proposal, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this proposal is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this proposal, the undersigned certifies to the best of Vendor's knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded
from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result
of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer
with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.
As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning
fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of
any Contract arising from this solicitation.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public
Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of
this response to the RFP, the undersigned certifies, for Vendor's entire organization and its employees or agents, that Vendor are not aware
that any such gift has been offered, accepted, or promised by any employees or agents of Vendor's organization.
By executing this proposal, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA
GENERAL TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this
document.
Failure to execute/sign proposal prior to submittal may render proposal invalid and it MAY BE REJECTED. Late proposals
cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
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Proposal Number: 92-26-005 Vendor: ____________________________________
VENDOR'S AUTHORIZED SIGNATURE: DATE: E-MAIL:
VALIDITY PERIOD
Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: ______ days, or if extended by
mutual agreement of the parties in writing. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency
issuing this RFP.
ACCEPTANCE OF PROPOSAL
If your proposal is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written
agreement between the parties ("Contract"). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall
apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of Craven Community College)
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Proposal Number: 92-26-005 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND......................................................................................................... 5
2.0 GENERAL INFORMATION ................................................................................................................ 5
2.1 REQUEST FOR PROPOSAL DOCUMENT ..................................................................................................... 5
2.2 E-PROCUREMENT FEE ............................................................................................................................... 5
2.3 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ........................................................... 5
2.4 RFP SCHEDULE ........................................................................................................................................... 5
2.5 URGED AND CAUTIONED SITE VISIT AND PRE-PROPOSAL CONFERENCE ................................................. 6
2.6 PROPOSAL QUESTIONS ............................................................................................................................. 6
2.7 PROPOSAL SUBMITTAL .............................................................................................................................. 7
2.8 PROPOSAL CONTENTS ............................................................................................................................... 8
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ..................................................................................... 8
3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ......................................................... 8
3.1 METHOD OF AWARD ................................................................................................................................. 8
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ................................... 9
3.3 PROPOSAL EVALUATION PROCESS ............................................................................................................ 9
3.4 EVALUATION CRITERIA ............................................................................................................................ 10
3.5 PERFORMANCE OUTSIDE THE UNITED STATES ....................................................................................... 10
3.6 INTERPRETATION OF TERMS AND PHRASES ........................................................................................... 11
4.0 REQUIREMENTS ........................................................................................................................... 11
4.1 PRICING ................................................................................................................................................... 11
4.2 TRANSPORTATION AND IDENTIFICATION ............................................................................................... 11
4.3 DELIVERY [AND INSTALLATION ............................................................................................................... 11
4.4 AUTHORIZED RESELLER ........................................................................................................................... 12
4.5 WARRANTY .............................................................................................................................................. 12
4.6 DESCRIPTIVE LITERATURE ....................................................................................................................... 12
4.7 HUB PARTICIPATION ............................................................................................................................... 12
4.8 VENDOR EXPERIENCE .............................................................................................................................. 12
4.9 REFERENCES ............................................................................................................................................ 12
4.10 VENDOR'S REPRESENTATIONS ................................................................................................................ 13
4.11 QUESTIONS TO VENDORS ....................................................................................................................... 13
4.12 FINANCIAL STABILITY ............................................................................................................................... 14
4.13 SUBCONTACTOR ...................................................................................................................................... 14
4.14 SECRETARY OF STATE REGISTRATION ..................................................................................................... 14
4.15 SUSTAINIBILITY EFFORTS ........................................................................................................................ 14
5.0 PRODUCT SPECIFICATIONS AND SCOPE OF WORK ......................................................................... 15
GENERAL .................................................................................................................................................. 15
SPECIFICATIONS ...................................................................................................................................... 15
5.3 TASKS/DELIVERABLES .............................................................................................................................. 20
5.4 TECHNICAL APPROACH ........................................................................................................................... 20
6.0 CONTRACT ADMINISTRATION ....................................................................................................... 20
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Proposal Number: 92-26-005 Vendor: ____________________________________
6.1 CONTRACT MANAGER AND CUSTOMER SERVICE ................................................................................... 20
6.2 INVOICES ................................................................................................................................................. 21
6.3 POST AWARD BUSINESS REVIEW MEETINGS .......................................................................................... 21
6.4 CONTINUOUS IMPROVEMENT ................................................................................................................ 21
6.5 ACCEPTANCE OF WORK ........................................................................................................................... 21
6.6 DISPUTE RESOLUTION ............................................................................................................................. 21
6.7 CONTRACT CHANGES .............................................................................................................................. 22
7.0 ATTACHMENTS ............................................................................................................................ 23
ATTACHMENT A: PRICING ............................................................................................................................... 23
ATTACHMENT B: INSTRUCTIONS TO VENDORS ................................................................................................ 23
ATTACHMENT C: NORTH CAROLINA GENERAL TERMS & CONDITIONS.............................................................. 23
ATTACHMENT D: HUB SUPPLEMENTAL VENDOR INFORMATION ...................................................................... 24
ATTACHMENT E: CUSTOMER REFERENCE FORM .............................................................................................. 24
ATTACHMENT F: LOCATION OF WORKERS UTILIZED BY VENDOR ..................................................................... 24
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION ........................................................................... 24
ATTACHMENT H: VENDOR REQUEST FOR EO50 PRICE-MATCHING ................................................................... 24
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Proposal Number: 92-26-005 Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
Craven Community College seeks to upgrade their security cameras on the New Bern campus, Volt Center and
Havelock campus to provide better safety for employees and students. All old hardware and software will be
replaced to reflect up to date software and cameras.
All equipment must have a useful life of at least 10 years; and/or come with a warranty contract that provides
full replacement of camera hardware/software when required for a 10 year period. *
The intent of this solicitation is to award an Agency Contract.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR PROPOSAL DOCUMENT
The RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award, which
are incorporated herein by reference.
2.2 E-PROCUREMENT FEE
ATTENTION: The E-Procurement fee may apply to this solicitation. See paragraph entitled ELECTRONIC PROCUREMENT of
the North Carolina General Terms and Conditions.
General information on the E-Procurement Services can be found at: http://eprocurement.nc.gov/.
2.3NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS
It shall be the Vendor's responsibility to read the Instructions to Vendors, the North Carolina General Terms and Conditions, all
relevant exhibits and attachments, and any other components made a part of this RFP and comply with all requirements and
specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and other changes that may
be issued in connection with this RFP.
If Vendors have questions or issues regarding any component within this RFP, those must be submitted as questions in
accordance with the instructions in the PROPOSAL QUESTIONS Section. If the State determines that any changes will be made
as a result of the questions asked, then such decisions will be communicated in the form of an RFP addendum. The State may
also elect to leave open the possibility for later negotiation of specific provisions of the Contract that have been addressed
during the question-and-answer period, prior to contract award.
Other than through the process of negotiation under 01 NCAC 05B.0503, the State rejects and will not be required to evaluate
or consider any additional or modified terms and conditions submitted with Vendor's proposal. This applies to any language
appearing in or attached to the document as part of the Vendor's proposal that purports to vary any terms and conditions or
Vendors' instructions herein or to render the proposal non-binding or subject to further negotiation. Vendor's proposal shall
constitute a firm offer that shall be held open for the period required herein ("Validity Period" above).
The State may exercise its discretion to consider Vendor proposed modifications. By execution and delivery of this RFP
Response, the Vendor agrees that any additional or modified terms and conditions, whether submitted purposely or
inadvertently, shall have no force or effect, and will be disregarded unless expressly agreed upon through negotiation and
incorporated by way of a Best and Final Offer (BAFO). Noncompliance with, or any attempt to alter or delete, this paragraph
shall constitute sufficient grounds to reject Vendor's proposal as nonresponsive.
2.4 RFP SCHEDULE
The table below shows the intended schedule for this RFP. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time
Issue RFP State April 15, 2026
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Proposal Number: 92-26-005 Vendor: ____________________________________
Hold Pre-Proposal College April 22, 2026 at 2:00 pm in the Bosch Advanced
Conference/Site Visit Manufacturing Center room 102 on the New Bern campus
Submit Written Questions Vendor April 27, 2026 by 4:00 PM
Provide Responses to College April 28, 2026 by 5:00 PM
Questions
Submit Proposals Vendor May 14, 2026 at 2:00 pm
Contract Award State TBD
2.5 Urged and Cautioned Site Visit and Pre-Proposal Conference
Date: Wednesday April 22, 2026
Time: 2:00 PM Eastern Time
Location: 800 College Ct.
Bosch Advanced Manufacturing Center, Room 102
New Bern, NC 28562
Contact #: 252-638-7263
Instructions: Vendor representatives are URGED and CAUTIONED to attend the site visit and pre-proposal conference and
apprise themselves of the conditions and requirements which will affect the performance of the work called for by this RFP. A
non-mandatory site visit and pre-proposal conference is scheduled for this RFP. Submission of a proposal shall constitute
sufficient evidence of Vendor's compliance and no allowance will be made for unreported conditions which a prudent Vendor
would recognize as affecting the performance of the work called for in this RFP. The college will also accommodate 4-hour
site visits afterwards for Contractors who wish to apprise themselves of the conditions and requirements.
Demonstrations will be entertained and should not exceed 2 hours.
Vendor is cautioned that any information released to attendees during the site visit and pre-proposal conference, other than
that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to
requirements in this RFP, must be confirmed by written addendum before it can be considered as a part of this RFP and any
resulting contract.
2.6PROPOSAL QUESTIONS
Upon review of the RFP documents, Vendors may have questions to clarify or interpret the RFP in order to submit the best
proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the "Submit
Written Questions" date and time provided in the RFP SCHEDULE Section above, unless modified by Addendum.
Written questions shall be e-mailed to murphret@cravencc.edu by the date and time specified above. Vendors will enter "RFP
#:92-26-005 Questions" as the subject for the email. Question submittals will include a reference to the applicable RFP section
and be submitted in a format shown below:
Reference Vendor Question
RFP Section, Page Number Vendor question ...?
Questions received prior to the submission deadline date, the State's response, and any additional terms deemed necessary
by the State will be posted in the form of an addendum to the electronic Vendor Portal (eVP), https://evp.nc.gov, and shall
become an Addendum to this RFP. No information, instruction or advice provided orally or informally by any State personnel,
whether made in response to a question or otherwise in connection with this RFP, shall be considered authoritative or binding.
Vendors shall rely only on written material contained in an Addendum to this RFP.
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Proposal Number: 92-26-005 Vendor: ____________________________________
2.7 PROPOSAL SUBMITTAL
IMPORTANT NOTE: This is an absolute requirement. Late bids, regardless of cause, will not be opened or considered, and will
be automatically disqualified from further consideration. Vendor shall bear the sole risk of late submission due to unintended
or unanticipated delay. It is the Vendor's sole responsibility to ensure its proposal has been received as described in this RFP
by the specified time and date of opening. The date and time of receipt will be marked on each proposal when received. Any
proposal or portion thereof received after the proposal submission deadline will be rejected.
By Mail
Mailing address for delivery of proposal Office Address of delivery by any other method (special
via US Postal Service delivery, overnight, or any other carrier).
PROPOSAL NUMBER: 92-26-005 PROPOSAL NUMBER: 92-26-005
Craven Community College Craven Community College
Attn: Todd Murphrey Attn: Todd Murphrey
Brock Bldg. Room 221A Brock Bldg. Room 221A
800 College Ct. 800 College Ct.
New Bern, NC 28562 New Bern, NC 28562
CAUTION: For proposals submitted via U.S. mail, please note that the U.S. Postal Service generally does not deliver mail to a
specified street address but to the State's Mail Service Center. Vendors are cautioned that proposals sent via U.S. Mail, including
Express Mail, may not be delivered by the Mail Service Center to the agency's purchasing office on the due date in time to meet
the proposal deadline. All Vendors are urged to take the possibility of delay into account when submitting proposals by U.S.
Postal Service, courier, or other delivery service. Attempts to submit a proposal via facsimile (FAX) machine, telephone, or
email in response to this RFP shall NOT be accepted.
a) Submit a signed, original executed proposal response.
b) Submit your proposal in a sealed package. Clearly mark each package with: (1) Vendor name; (2) the RFP number; and (3)
the due date. Address the package(s) for delivery as shown in the table above. If Vendor is submitting more than one (1)
proposal, each proposal shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes,
separate sealed envelopes from a single Vendor may be included in the same outer package. Proposals are subject to
rejection unless submitted with the information above included on the outside of the sealed proposal package.
c) If confidential and proprietary information is included in the proposal, also submit one (1) signed, REDACTED copy of the
proposal. Such information may include trade secrets defined by N.C. Gen. Stat. 66-152 and other information exempted
from the Public Records Act pursuant to N.C. Gen. Stat. 132- 1.2. Vendor may designate information, Products, Services
or appropriate portions of its response as confidential, consistent with and to the extent permitted under the statutes and
rules set forth above. By so redacting any page, or portion of a page, the Vendor warrants that it has formed a good faith
opinion, having received such necessary or proper review by counsel and other knowledgeable advisors, that the portions
determined to be confidential and proprietary and redacted as such, meet the requirements of the Rules and Statutes set
forth above. However, under no circumstances shall price information be designated as confidential.
If the Vendor does not provide a redacted version of the proposal with its proposal submission, the College may release an
unredacted version if a record request is received.
Failure to submit a proposal in strict accordance with these instructions shall constitute sufficient cause to reject a Vendor's
proposal(s). Vendors are strongly encouraged to allow sufficient time to upload proposals.
Critical updated information may be included in Addenda to this RFP. It is important that all Vendors responding on this RFP
periodically check the State's eVP website for any Addenda that may be issued prior to the proposal opening date. All Vendors
shall be deemed to have read and understood all information in this RFP and all Addenda thereto.
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