INVITATION TO BID FOR THE CONSTRUCTION OF WAYMER PARK SPLASH PAD PROJECT

WAYMER SPLASH PAD HUNTERSVILLE, NC
SECTION 000107 - SEALS PAGE
1.1 DESIGN PROFESSIONALS OF RECORD
A. Landscape Architect:
1. Haley Mae-Eady.
2. License No. NC 2431.
3. Responsible for:
a. Section 033000 "Cast-In-Place Concrete."
b. Section 055213 "Pipe and Tube Railings."
c. Division 32 Sections
B. Civil Engineer:
1. Ryan J. Igoe.
2. License No. NC 059713.
3. Responsible for:
a. Section 024119 "Selective Demolition."
b. Division 22 Sections
c. Division 31 Sections
d. Division 33 Sections
C. Aquatics Engineer (PL200, PL210):
1. Jeff Rosner.
2. License No. NC 059917
3. Responsible for:
a. Section 131118 "Pool Concrete."
Note: Lori L. Rosenthal (the EOR for the Construction
Drawings) has retired. Jeff Rosner (as shown herein) will be
reviewing pertinent submittals and answering necessary
technical questions during bidding and construction.
D. Aquatics Engineer (PL100 - PL112, PL300 - PL301):
1. Brian W. Freber
2. License No. NC 035471.
3. Responsible for:
a. Division 13 Sections except where indicated
as prepared by other design professionals of record.
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WAYMER SPLASH PAD HUNTERSVILLE, NC
E. Electrical Engineer:
1. Alexander G. Raymond.
2. License No. NC 054372.
3. Specifications provided in the drawing set.
END OF SECTION 000107
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WAYMER SPLASH PAD HUNTERSVILLE, NC
INVITATION TO BID
FOR THE CONSTRUCTION OF WAYMER PARK SPLASH PAD PROJECT
Town of Huntersville, North Carolina
Sealed, single prime bids for the construction of a splash pad and surrounding hardscape
with associated demolition / clearing, grading, erosion control, installation of stormwater
conveyance measures, utilities, furnishings, and landscape. Bids for the project will be
received by the Town of Hunt 1er0s:v0i0ll eA PMa,r lkosc aanl dti Rmeec,r Weaetidonne Dsedpaayr tMmaeyn 1t,3 in, 2 p0e2rs6on at:
14704 N. Old Statesville Road, Huntersville, NC 28070, or by mail at: P.O. Box 2879,
Huntersville, NC, 28070 until , and there
at said office, at said time. Bid Proposals will be received for:
THE CONSTRUCTION OF WAYMER PARK SPLASH PAD
FOR
HUNTERSVILLE PARKS AND RECREATION
The Bid Package, consisting of the Invitation to Bid, Instructions to Bidders, Bid Proposal
Form, Non-collusion Affidavit, Substitution Listing Form, General Conditions of the
Contract, and Contract Drawings may be obtained from the Huntersville Parks and
Recreation Department, 14704 N. Old Statesville Road, Huntersville, NC, or may be accessed
at the following web address: www.huntersville.org. Contract documents will not be
mailed to Bidders.
Copies of the Contract Documents may be examined at the Huntersville Parks and
Recreation, Huntersville, North Carolina 28078.
Each Bid must be accompanied by cash, cashier's check, certified check on a bank or trust
company insured by the Federal Deposit Insurance Corporation or Bid Bond in the amount
not less than five percent (5%) of the amount of the Bid in the form and subject to the
cond itions provided in the Information for Bidders.
1. The Contract Drawings for this Project were provided to the Town by McAdams. If
awarded, the Project will be awarded to the lowest responsive, responsible Bidder,
taking into account quality, performance and time specified in the Contract
Wednesday, April 22, 2026, at 10:00 AM
Documents.
A pre-bid meeting shall be held on at the
project site located at 14200 Holbrooks Road, Huntersville, NC 28078. Meetshelter and
restroom building near the hockey/basketball court. Any questions regarding this meeting
should be directed to Michael Jaycocks, Director of Parks and Recreation at 704-766-2228.
The Town of Huntersville ("Town") reserves the right to waive any minor deviations in the
Bid Proposal and to reject any or all Bid Proposals.
END OF INVITATION TO BID
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WAYMER SPLASH PAD HUNTERSVILLE, NC
INSTRUCTIONS TO BIDDERS
Project Designer: McAdams
2100 South Tryon Street
Suite 400
Charlotte, NC 28203
704.527.0800
PLEASE NOTE: ALL QUESTIONS REGARDING THE CONTRACT DRAWINGS, AND THE CONSTRUCTION
SPECIFICATIONS INDICATED ON SAID DRAWINGS SHOULD BE DIRECTED TO THE PROJECT DESIGNER. ALL
QUESTIONS AND ANSWERS PROVIDED WILL BE POSTED ON THE TOWN'S WEBSITE AS AN ADDENDUM
TO THE CONTRACT DOCUMENTS. BIDDERS WILL BE RESPONSIBLE FOR ENSURING THAT THEY HAVE
RECEIVED AND RELIED UPON ALL ADDENDA FOR THE PROJECT IN SUBMITTING THEIR BIDS.
1. FAMILIARITY WITH WORK AND CONDITIONS: Before preparing Bid Proposals, Bidders are
urged to visit the site of the Project to inform and familiarize themselves with all conditions
involved and under which the Project is to be constructed or apparatus erected or installed.
The Town of Huntersville will not be responsible to the Contractor for payments other than as
set out in the contract price, should conditions be different than those assumed or
contemplated by the Contractor. The Contractor is required to satisfy himself, before bidding,
as to the correctness of the site as indicated by the plans.
2. FAMILIARITY WITH LAWS, ETC.: The Bidder is assumed to have made himself familiar with all
Federal, State, and Local Laws, ordinances and regulations which may in any manner affect
those engaged or employed in work or the materials or equipment in or upon the work, or in
any way affect the conduct of the work, and no pleas of misunderstanding will be considered
on account of the ignorance thereof. If the Bidder or Contractor shall discover any provisions
in the plans, specifications, or contract which are contrary or inconsistent with any such law,
ordinance, or regulation, he shall forthwith report it to the Project Designer in writing before
the bid opening.
3. INTERPRETATIONS OF PLANS: If any prospective Bidder is in doubt as to the true meaning of
any part of the plans, or other proposed contract documents, he may submit to the Project
Designer, a written request for an interpretation thereof, who will either answer or secure an
answer based upon their relative expertise. The person submitting such request will be
responsible for its prompt delivery. Note, requests for clarification or interpretation must be
submitted no later than 5:00 PM on April 29, 2026. Any interpretation of the proposed
documents will be made only by addendum duly issued and posted on the Town's website.
The Project Designer will not be responsible for any other explanations or interpretations of
the proposed document. The Contractor shall acknowledge receipt of all addenda in the space
provided in the Bid Proposal.
4. CONTRACT DOCUMENTS: The Contract Documents consist of the Invitation to Bid, Instructions
to Bidders, Bid Proposal Form, Non-collusion Affidavit, Substitution Listing, all Addenda issued,
the Contract Drawings, the Town's Standard Form Contract, the General Conditions of the
Construction Contract, and all exhibits and attachments incorporated by reference to any of
the Contract Documents.
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WAYMER SPLASH PAD HUNTERSVILLE, NC
5. BID PROPOSAL FORM: Each Bidder must submit a Bid Proposal on the blank forms herewith
provided including: Bid Proposal Form, Non-collusion Affidavit, and Substitution Listing Form
and Bidder's Qualification Form. Each Bidder must include both the Bid Proposal Form and the
Non-collusion Affidavit with their Bid Proposal, otherwise the Bid Proposal will not be
considered. Each Bidder shall sign his Bid Proposal correctly by one duly authorized and Bid
Proposals may be rejected if they show any omissions, alterations of form, additions not called
for, or other irregularities of any kind. Conditioning and unbalancing of bids will not be
permitted.
6. BID PROPOSAL REPRESENTATIONS: Submission of a Bid Proposal Form shall be a
representation of the Bidder of all of the following:
a. The Bidder has carefully examined the CONTRACT DOCUMENTS and fully understands
them.
b. The Bidder has carefully examined the site or sites of the Project and is familiar with the
conditions under which the Work, or any part of it, is to be done, and the conditions
which must be fulfilled in the furnishing and/or erection or construction of any or all
items of the Project.
c. The Bidder has the financial means and stability to provide all materials and all
necessary tools, machinery, and all means necessary to do all the Work in the manner
prescribed in the Contract Documents and according to the Plans and the requirements
of the Town of Huntersville, in a workmanlike manner, consistent with the standards of
the profession in and around Huntersville.
d. The Bid has been made without connection with any other person, company, or parties
making a similar Bid Proposal, and that it is in all respects fair and in good faith, without
collusion or fraud.
e. The Bidder understands that it is the intention of the Town of Huntersville, North
Carolina, to award the Contract on the basis of Bid Proposals received at this letting,
however, the Town reserves the right to reject any or all bids.
f. If the Bid Proposal is made by a Corporation or Contractor, the Bid Proposal Form has
been signed by its proper officers or members, as applicable, in a legal manner and its
official address stated therein.
g. The Bidder will enter into the Town's Construction Agreement, included as part of the
Contract Documents, and will perform all of the work necessary for the construction of
facilities outlined in the CONTRACT DOCUMENTS for the Town of Huntersville, North
Carolina, for the bid price stated in the Bid Proposal Form.
h. The Bidder has received and completely understood the Addenda and the bid price
stated in the Bid Proposal Form reflects all Addenda.
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WAYMER SPLASH PAD HUNTERSVILLE, NC
7. SUBMISSION OF BID PROPOSALS: It is the responsibility of each Bidder, without excuse, to
ensure that their Bid Proposal is submitted at the right place by the deadline. Each Bid
Proposal must be submitted in a sealed envelope, to indicate its contents without being
opened. The name of the Bidder, his address and his license number must be marked on the
outside of the envelope. This envelope shall be placed in another one addressed to the
attention of Michael Jaycocks, Town of Huntersville Parks and Recreation Department, 14704
N. Old Statesville Road, P.O. Box 2879, Huntersville, North Carolina, 28070, and if forwarded
otherwise than by mail, must be delivered to Mr. Michael Jaycocks at the above address. If the
mail is delayed beyond the date and hour set for the Bid Proposal opening, proposals thus
delayed will not be considered. The outer envelope must also state the Project Name and the
name of the Bidder. Bid Proposals will be accepted until 2:00 PM on the date of the Bid
Proposal Opening. Bid Proposals submitted after this time cannot be accepted.
8. OPENING OF BID PROPOSALS: Bid Proposals will be opened publicly and read promptly at the
time, on the date, and at the place set forth in the "Invitation to Bid". Bidders or their
authorized agents and other interested parties are invited to be present. The Bid Proposal shall
be deemed valid for a period of sixty (60) calendar days after the opening thereof. The Bidder
may request to withdraw their Bid Proposal in writing, received prior to the time for opening
of the Bid Proposals, directed to the Town of Huntersville. Bid Proposals may be withdrawn
after the opening of the Bid Proposals for unintentional and substantial arithmetic errors or
omissions pursuant to N.C.G.S. 143-129.1 only (not for mistakes in judgment) if the request
is made in writing to and received by Michael Jaycocks, Huntersville Parks and Recreation
Director, within seventy-two hours after the time for opening Bid Proposals. Such written
request of withdrawal must include sufficient documentation of the clerical error or math
computational error.
9. AWARDING OF CONTRACT: If awarded, the Town of Huntersville, North Carolina will award the
contract conditioned upon funds being made available for such construction. If awarded, the
contract will be awarded to the lowest, responsive, responsible Bidder taking into account
quality, performance, and time specified in the Contract Documents. Consideration will be
given only to Bid Proposals of contractors who are experienced in the class of work proposed
and who can refer to projects of similar magnitude and/or character as have been completed
by them. The Town also reserves to itself the right to reject any or all Bid Proposals and to
waive minor informalities or technicalities, as it may deem to be in the Town's best interest.
10. EXECUTION OF CONTRACT: The successful Bidder will be required to enter into the Town's
Standard Form Contract, included as part of this Project Manual, and must execute the
Contract no later than ten (10) consecutive calendar days following receipt of the Notice of
Award from the Town. Failure of a Bidder to execute the Contract within said ten (10) day
period shall result in the forfeiture of the bidder's bid bond as described below.
11. CHECKS, CASH, OR BID BOND: Each proposal must be accompanied by a Bid Bond executed by
a corporate surety licensed under the laws of North Carolina to execute such bonds,
conditioned that the surety will, upon demand for with make payment to the Owner if the
bidder fails to execute the Contract. The Bid Bond shall be in the amount of five percent (5%)
of the total bid plus all of the alternates. The Bid Bond shall be valid for a minimum of ninety
(90) calendar days. In lieu of a Bid Bond, a deposit equal to five percent (5%) of the total bid
plus all alternates in the form of a Cashier's Check or Certified Check on some bank or trust
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WAYMER SPLASH PAD HUNTERSVILLE, NC
company insured by the Federal Deposit Insurance Corporation and payable to the Town of
Huntersville may be provided. The purpose of the Bid Deposit or Bid Bond is to ensure that the
bidder will enter into a Contract with the Owner with the terms stipulated in the Bid Proposal
and the bidder guarantees that a Performance, Labor and Material will be executed. If the
Contractor fails to execute a Contract, the Bid Bond or Bid Deposit shall be forfeited to the
Town. Bid security shall be submitted separately for each project bid.
12. PERFORMANCE BOND: The successful Bidder shall provide a performance bond equal to 100%
of the contract sum and shall conform to the Town's requirements. Bond/surety shall be
provided in a form as noted in item 11 above.
13. PAYMENT BOND: The successful Bidder shall provide a payment bond equal to 100% of the
contract sum and shall conform to the Town's requirements. Bond/surety shall be provided in
a form as noted in item 11 above.
14. COORDINATION OF WORK: During the performance of the contract, it shall be the
responsibility of the successful Bidder to pursue the orderly progress of all work stages
throughout the Project and to assure that all work is completed within the time period
stipulated herein as the Contract Period. In executing the duties incurred by these
responsibilities, the successful Bidder shall provide sufficient executive and supervisory staff in
the field to enable efficient and expeditious progress of the work. The Town relies upon the
organization, management, skill, cooperation, and efficiency of the successful Bidder to
supervise, direct, control and manage the work and the efforts of the sub-contractors so as to
deliver the intended construction to the Contract Documents and within the scheduled time.
15. LIQUIDATED DAMAGES: The successful Bidder is required to complete the Project as outlined
in the Project progress schedule and as defined by the Contract Period. Should the successful
Bidder fail to assure the completion of the total Project satisfactorily within the time period
specified in the contract, the successful Bidder shall be charged with liquidated damages at a
rate of Five Hundred Dollars ($500.00) per calendar day until the total Project is successfully
completed.
If in the event the successful Bidder is granted substantial completion by the Project Designer
and fails to complete and/or correct all of the remaining list of items to be corrected within 30
days of the date of substantial completion, the successful Bidder shall be charged with
liquidated damages at a rate of Five Hundred Dollars ($500.00) per calendar day until all of
the remaining items on the list are completed and corrected and approved by the Project
Manager or Project Designer.
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