IFB AD26016 Industrial Electrical Cleaning Services

C I T Y O F D A Y T O N, O H I O
AD # 8/18 & 8/20 INVITATION FOR BID
IFB No. AD26016
Division of Procurement
Room 514, CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
Industrial Electrical Cleaning Services
For Further Information Contact: Date: August 18, 2026
Austin Dickison
Room 514, CITY HALL Nicole Fox, NIGP-CPP
101 W. Third St. Purchasing Agent
Dayton OH 45402
Phone No. 937-333-4035
Email: Austin.Dickison@daytonohio.gov
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO bids@daytonohio.gov
NO LATER THAN: 2:00 P.M. local (Dayton OH) time on September 9, 2026
User Agency: Water Reclamation
Req Number(s): WT6WT148
Your electronic PDF bid is requested for the following: To establish a firm fixed price for Industrial Electrical Cleaning Services
with firm pricing through September 30, 2027 with a possible option to renew, at the City of Dayton's discretion, with firm pricing for
three (3) additional 12-month periods from 10/01/2027 through 09/31/2030.
Mandatory Site Visit: Will be held at 10:00 A.M. local (Dayton, OH) time on August 28, 2026 beginning at the City of Dayton Division
of Water Reclamation located at 2800 Guthrie Road, Dayton, Ohio 45417.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
Questions: Please submit all questions in writing to Austin Dickison at Austin.Dickison@daytonohio.gov no later than 3:00 PM on
September 1, 2026. Answers will be posted by end of business on September 3, 2026.
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton, please complete,
and submit your complete Vendor Application form. Forms must be on file with the City of Dayton before any Purchase Order or
contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-City-of -Dayton
Submit one (1) signed PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All supplemental
documentation shall be included with the submission.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has
been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to
this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any
brand names on our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in
the judgment of proper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a
position to quote, advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone
bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations
Council, 371 W. Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before
an order or contract can be issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Date: ___________ I.F.B. No. AD26016
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
Industrial Electrical Cleaning Services
Price to remain firm for the period through September 30, 2027? Yes [ ] or No [ ]
If no, for how long? _____________________________________________________
Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period
(from October 1, 2027 through September 30, 2028) at the City's sole discretion?
Yes [ ] No [ ] If no, state maximum percent of increase (based on pricing as of first year of bid) to retain this option
is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the
detailed justification of the requested increase.
Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period
(from October 1, 2028 through September 30, 2029) at the City's sole discretion?
Yes [ ] No [ ] If no, state maximum percent of increase (based on pricing as of first year of bid) to retain this option
is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the
detailed justification of the requested increase.
Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period
(from October 1, 2029 through September 30, 2030) at the City's sole discretion?
Yes [ ] No [ ] If no, state maximum percent of increase (based on pricing as of first year of bid) to retain this option
is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the
detailed justification of the requested increase.
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH
THE CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General
Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed:______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. ____________________________________________________
Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with-
in 90 calendar days after bid opening unless other- By:_________________________________________________
wise stated. (Please Print or Type) Name and Title
Signature: ___________________________________________
Phone No.__________________/FED. ID#_________________

BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Date: ___________ I.F.B. No. AD26016
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
Industrial Electrical Cleaning Services
The City of Dayton shall receive a Discount of ______% off list pricing for Parts, Materials, Equipment and
Related Supplies not listed herein.
The City of Dayton is using P-Cards (Master Charge) for many low dollar purchases based on any Price
Agreement(s) in effect - please bid accordingly.
Do you accept Master Charge Cards? ______________
1. 1 Each Broadway Pump Station No. 1 $__________
Number of calendar days required to complete the work __________
2. 1 Each Broadway Pump Station No. 2 $__________
Number of calendar days required to complete the work __________
3. 1 Each Process Air Compressor (PAC) Building $__________
Number of calendar days required to complete the work __________
4. 1 Each Dewatering (Biosolids) Building Hallway $__________
Number of calendar days required to complete the work __________
5. 1 Each North Grit Electrical Room $__________
Number of calendar days required to complete the work __________
6. 1 Each Cogeneration Building Electrical Room $__________
Number of calendar days required to complete the work __________
7. 1 Each South Primary / South Grease Electrical Room $__________
Number of calendar days required to complete the work __________
8. 1 Each Site Supervisor - Standard Work Hours $__________ / hour
9. 1 Each General Labor - Standard Work Hours $__________ / hour

BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Date: ___________ I.F.B. No. AD26016
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
BID DOCUMENT
All bid shall be submitted as PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. AD26016.
BID OPENING
Topic: CITY OF DAYTON BID OPENING - IFB AD26016 - Industrial Electrical Cleaning Services
Time: September 9, 2026 2:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
Meeting: https://us04web.zoom.us/j/77815886169?pwd=hX5GZEoEOas2Z45d9yn7BkxkxtImvL.1
Meeting ID: 778 1588 6169
Passcode: P8SsYD

CITY OF DAYTON
City of Dayton
Department of Water
Division of Water Reclamation
Industrial Electrical Cleaning Services
August 2026
SPECIFICATIONS
Purpose
The City is soliciting bids from qualified contractors to provide industrial electrical cleaning services at the
Water Reclamation Facility (WRF) and associated sanitary pump stations. The purpose of this contract is to
remove accumulated dust, dirt, debris, and other contaminants from electrical rooms, motor control centers
(MCCs), switchgear, substations, control panels, electrical enclosures, and other associated electrical and
mechanical equipment. These services are intended to protect critical infrastructure by improving equipment
reliability, reducing the potential for electrical failures, overheating, flashover events, and premature
equipment deterioration, while maintaining a safe operating environment for City personnel.
Industrial electrical cleaning shall be performed using methods specifically designed for energized and de-
energized electrical environments. The Contractor shall utilize HEPA-filtered vacuum equipment, anti-static
cleaning materials, and other non-conductive, low-moisture cleaning techniques suitable for electrical
equipment. Cleaning methods shall prevent dust, dirt, debris, moisture, or other contaminants from entering
electrical equipment or enclosures and shall not damage or compromise the integrity, reliability, or operation
of the equipment.
Services shall be provided on an as-needed basis throughout the term of the resulting Invitation for Bid
(IFB) contract and shall be coordinated with the City's designated Project Representative.
Bid Items 1-8 include the first-floor interior spaces of each building. For the purposes of this bid, interior
spaces are defined as the equipment and/or process areas that contain electrical equipment such as Motor
Control Centers (MCCs), disconnect switches, Programmable Logic Controllers (PLCs), main breakers, and
similar equipment.
The following areas are not included in Bid Items 1-8:
* Storage rooms
* Offices
* Restrooms
* Other non-process support areas
Where applicable, the scope of work also includes the basement levels of these buildings if they contain
process or electrical equipment.

Bid Items 9 and 10 are intended to establish hourly labor rates for cleaning services in additional buildings
that are not included in Bid Items 1-8. These labor rates will be used if the City elects to request cleaning
services for other facilities during the contract term.
Scope of Work
The Contractor shall furnish all labor, labor rates, supervision, equipment, tools, materials, transportation,
personal protective equipment, and incidentals necessary to perform industrial electrical cleaning services
at the Water Reclamation Facility.
Cleaning services may include, but are not limited to:
* Interior and exterior of plant process buildings
* Interior and exterior of electrical switchgear buildings
* Exterior of electrical substations
* Motor Control Centers (MCCs) enclosures
* Variable Frequency Drive (VFD) enclosures
* Electrical control rooms
* Process control rooms
* Electrical equipment enclosures
* Instrumentation enclosures
* Cable trays
* Building interiors
* Building exteriors
* Mechanical equipment rooms
* Pipe galleries
* Pump stations
* Other areas designated by the City
Cleaning may be required on:
* Interior building surfaces
* Exterior building surfaces
* Electrical equipment enclosures
* Electrical cabinets
* Floors
* Walls
* Ceilings

* Structural steel
* Conduit
* Cable trays
* Equipment foundations
* Other areas designated by the City
The Contractor shall utilize cleaning methods and equipment that prevent dust, dirt, debris, and
other contaminants from entering electrical equipment or enclosures. Cleaning activities shall be
performed in a manner that protects electrical and electronic equipment from contamination that
could result in equipment damage, premature failure, reduced reliability, or operational disruptions.
Site Conditions and Access Requirements
The Water Reclamation Facility and the Broadway Pump Station are restricted facilities. All Contractors
must comply with applicable safety requirements, access restrictions, and operational guidelines
established by the Department of Water.
A mandatory site visit is required for all bidders and will be scheduled and designated in the Invitation for
Bid. Failure to attend the mandatory site visit may result in disqualification of the bid.
The Contractor shall submit daily documentation (e.g., work orders or sign-off sheets) for all work
performed. This documentation shall be used by both the City and the vendor to verify work performed for
billing purposes. Prior to the start of each project, the Division of Water Reclamation and the contractor shall
conduct a coordination meeting to establish and confirm the process for tracking, reviewing, and reconciling
work orders or sign-off sheets with submitted invoices.
Contractor is responsible for its employees and equipment. The City of Dayton assumes no responsibility
for damages or injuries incurred on its property.
Invoices should be emailed to wrfinvoices@daytonohio.gov.
Cleaning Requirements
The Contractor shall be experienced and proficient in the safe use of ladders, scaffolding, and aerial lifts
necessary to perform the required industrial electrical cleaning services. The Contractor shall provide all
equipment required to safely access work areas located at varying elevations. Interior and exterior building
surfaces, equipment, piping, structural steel, ceilings, and other appurtenances may be located at heights of
up to 40 feet above the finished floor or ground surface. All work performed at elevated heights shall comply
with applicable OSHA regulations and industry safety standards. The Contractor shall be solely responsible
for ensuring that personnel are properly trained and qualified to operate access equipment and perform
work safely at elevated locations.
The City will not provide ladders, aerial lifts, scaffolding, fall protection equipment, or other means of
elevated access. The Contractor shall furnish all equipment, personnel, and safety devices necessary to
complete the work in accordance with applicable federal, state, and local safety regulations. The Contractor
shall inspect all access equipment prior to use and ensure it is maintained in a safe operating condition
throughout the duration of the project.
The Contractor shall use cleaning methods appropriate for industrial electrical environments, including:
* HEPA-filtered vacuum systems
* Explosion-proof vacuums (if combustible dust may be present)
* Low-moisture cleaning methods

* Dry cleaning methods where required
* Anti-static cleaning materials when applicable
* Non-conductive cleaning equipment and/or tools
* Non-corrosive cleaning products
* Lint-free wiping materials
The use of compressed air to disperse dust into the atmosphere is prohibited unless specifically approved
by the City.
Cleaning methods shall not introduce moisture, contaminants, or conductive materials into electrical
equipment.
No cleaning chemicals shall leave residues that could affect electrical insulation or equipment operation.
Electrical Safety Requirements
The Contractor shall demonstrate experience performing industrial electrical cleaning in and around
energized electrical equipment.
The Contractor shall have experience working around electrical systems operating at voltages up to and
including 4,160 volts as well as lower voltage systems, including but not limited to:
* 4,160 Volt Switchgear
* 480 Volt Switchgear
* 480 Volt Motor Control Centers
* 480 Volt Variable Frequency Drives
* 240/120 Volt Distribution Panels
* Electrical Substations
Unless specifically authorized by the City, the Contractor shall not:
* Operate electrical equipment.
* Remove electrical covers.
* Open energized electrical compartments.
* Perform electrical maintenance.
* Energize or de-energize equipment.
All lockout/tagout activities shall be performed solely by City personnel unless otherwise authorized in
writing.
The Contractor shall comply with:
* OSHA 29 CFR 1910

* OSHA 29 CFR 1926 (where applicable)
* NFPA 70E
* Applicable State and Local Safety Regulations
Contractor Qualifications
The Contractor shall:
* Have a minimum of five (5) years of experience performing industrial electrical cleaning in operating
industrial facilities.
* Have documented experience cleaning around medium-voltage electrical equipment.
* Employ personnel trained in electrical hazard awareness.
* Have supervisors experienced in industrial electrical environments.
* Be capable of working in wastewater treatment facilities.
* Provide references for at least three comparable industrial facilities.
The Contractor shall provide documentation if they are approved under one of the following:
* ISNetworld Contractor Qualification (if applicable).
* Avetta Contractor Qualification (if applicable).
* PEC Safety Training.
* Veriforce Contractor Qualification.
Personnel Requirements
All personnel assigned to the project shall:
* Be trained in OSHA safety requirements.
* Be trained in Lockout/Tagout awareness.
* Be trained in confined space awareness (when applicable).
* Be trained in hazard communication.
* Wear all required Personal Protective Equipment (PPE).
* Successfully complete the City's site-specific safety orientation.
* Experience cleaning around medium-voltage electrical equipment (4,160 volts or higher preferred).
Work Scheduling
Work shall be coordinated through the City's Project Representative.
Scheduling of work shall be Monday - Friday between the hours of 7:00 a.m. and 3:30 p.m. which are the
Water Reclamation Facility's normal business hours.
Insurance Requirements
Prior to beginning work, the Contractor shall provide certificates of insurance meeting the following
minimum requirements.

Commercial General Liability
* $1,000,000 Each Occurrence
* $2,000,000 General Aggregate
* $2,000,000 Products/Completed Operations Aggregate
Automobile Liability
* $1,000,000 Combined Single Limit
Workers' Compensation
* Statutory Limits as required by the State of Ohio
Employer's Liability
* $1,000,000 Each Accident
* $1,000,000 Disease - Each Employee
* $1,000,000 Disease - Policy Limit
Umbrella / Excess Liability
* $5,000,000 Each Occurrence
Additional Requirements
* The City shall be named as an Additional Insured on the General Liability and Umbrella policies.
* Insurance shall be primary and non-contributory.
* Waiver of Subrogation shall apply where permitted by law.
* Certificates of Insurance shall be submitted before work begins.
* The Contractor shall immediately notify the City if any required insurance coverage is canceled,
materially modified, or allowed to lapse during the term of the contract.
* Coverage shall remain in effect for the duration of the contract.
* Ohio Workers' Compensation laws.
* Ohio Revised Code requirements applicable to public contracts.
* OSHA regulations, including 29 CFR 1910 and 29 CFR 1926, as applicable.
* NFPA 70E for electrical safety in the workplace.
Quality Expectations
The Contractor shall exercise extreme care to prevent damage to electrical equipment, instrumentation,
process controls, communications equipment, and facility infrastructure.
Any damage resulting from the Contractor's operations shall be repaired or replaced by the Contractor at no
additional cost to the City.
All work shall be performed in a professional manner consistent with recognized industrial electrical
cleaning standards and best practices.