1167 Human Presence Detection System

Location:	Pennsylvania
Posted:	Jan 30, 2026
Due:	Feb 13, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	63 - Alarm, Signal, and Detection Systems 65 - Medical, Dental, and Veterinary Equipment and Supplies
Solicitation No:	6100065298
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

01/30/26

Types:

IFB

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

6100065298

Solicitation/Project Title:

1167 Human Presence Detection System

Description:

This solicitation is for the procurement of a Human Presence Detection System for the Commonwealth of Pennsylvania, Department of Corrections, SCI Fayette, 50 Overlook Drive, La Belle, PA 15450.

This is an ELECTRONIC Bid only.

Registered Vendors may find bid at: https://pasupplierportal.state.pa.us/lrj/portal/anonymous. ONLY ELECTRONIC BID RESPONSES WILL BE ACCEPTED FOR SUBMISSION. All bidders are responsible for monitoring the DGS emarketplace website to view any change notices to this IFB. The change notices shall become incorporated as part of this bid. In order to submit your Bid Response, interested vendors must be registered. To register, obtain a vendor number and to allow for submission of an online bid, please visit www.pasupplierportal.state.pa.us You may refer to the SRM Bidding Reference Guide on the Supplier Service Center for bidding instruction or contact the helpdesk at (877) 435-7363, choose option 2.

Department Information
Department/Agency:	Department of Corrections	Delivery Location:	Sci Fayette 50 Overlook Drive La Belle Pa 15450
County:	Fayette	Duration:	One time delivery

Contact Information
First Name:	Courtney	Last Name:	Vehar
Phone Number: (XXX-XXX-XXXX)	724-852-5571	Email:	cvehar@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	02/02/26
Solicitation Due Date:	02/13/26	Solicitation Due Time:	12:00 PM
Solicitation Opening Date:	02/13/26	Solicitation Opening Time:	12:15 PM
Opening Location:	Sci Greene 169 Progress Drive Waynesburg Pa 15370
No. of Addendums:	0

Amended Date:	01/30/26

Related Solicitation Files

Original Files

	SOW HPDS.pdf
	IT_Terms_and_Conditions 11.25.25.docx
	Reciprocal BLANK.pdf
	BOP-2201 EO 2021-06 Worker Protection Form BOP 02072022 FINAL.docx

Attachment Preview

Statement of Work

I. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Corrections, requires a Human

Presence Detection System for State Correctional Institution (SCI) Fayette at 50

Overlook Drive, La Belle, PA.

II. ISSUIING OFFICER

Questions regarding the bidding or contracting procedures should be directed

towards Courtney Vehar, email address cvehar@pa.gov

III. CONTRACT REQUIREMENTS

Contractor will provide the following:

One (1) MicroSearch G4.0 Human Presence Detection – Semi-Rugged Standard

Wireless System to include the following

 (1) MicroSearch G4.0 Laptop with latest MS Software

 (1) MicroSearch G4.0 Control Box

 (3) MicroSearch Wireless Vehicle Sensor (including 1 spare)

 (2) MicroSearch Wireless Ground Sensor (including 1 spare)

 (4) MicroSearch 3’ Receiver Cable (including 1 spare)

 (3) MicroSearch Wireless Receiver

 (4) Antenna Cables

 (1) MicroSearch G4.0 User Manual

 (1) MS Custom Transit Case

One year Maintenance and Service Support

Contractors submitting bids for makes other than the requested model must include the

following in the bid response:

● Complete identification of the product by the trade name, brand and/or model

number

● Descriptive literature and data with respect to the substitute material

● Indicate any known specification deviations from the referenced material

All material to be shipped F.O.B. destination.

Statement of Work

IV. CONTRACTOR REQUIREMENTS

All products must meet security requirements of the DOC. The Department of

Corrections reserves the right to allow companies to adapt their packaging to meet

the DOC’s security requirements before an award is generated. Product approval

may be made contingent upon packaging changes. If, after award, DOC determines

that a product poses a security threat, DOC will either cancel the award of that

product upon written notification to the contractor detailing the nature of the

security threat or allow the contractor to replace the product with a compliant

product at the same price.

V. CONTRACTOR QUALIFICATIONS

After the bid opening, and prior to awarding the contract, the Department has the

right to request references (name, addresses and telephone numbers) of similar

work performed in the previous two (2) years as proof of qualifications to perform

the work involved in this contract.

VI. CONTRACT TERM

The term of the Contract shall commence on the Effective Date (as defined below) and

shall end on the Expiration Date identified on the Contract, subject to other provisions

of the Contract.

The Effective Date shall be: a) the Effective Date printed on the Contract after the

Contract has been fully executed by the Contractor and the Commonwealth (signed and

approved as required by Commonwealth contracting procedures) or b) the “Valid from”

date printed on the contract, whichever is later.

VII. BID AWARD

It shall be understood and agreed that any quantities listed in the solicitation are

estimated only and may be increased or decreased in accordance with the actual

requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials,

equipment, tools, insurance, delivery fees and all items necessary for the completion

of the project. In cases of discrepancies in prices, the unit price will be binding unless

the unit price is obviously in error and the extended price is obviously correct, in

which case the erroneous unit price will be corrected.

The Commonwealth reserves the right to award by item or on a total Bid basis,

whichever is deemed more advantageous to the Commonwealth.

Statement of Work

VIII. BID Results

Bids will be opened on the date and time specified in the invitation for bid. Bid

tabulations will be posted on the Department of General services’ eMarketplace

website (http://www.emarketplace.state.pa.us/). Tabulations are for information

only and do not constitute actual award or execution of a contract. The results of the

apparent bidders and all bids are under review until final award of the purchase

order.

IX. INVOICING

Contractors must follow the following invoicing requirements:

a. Accurately bill the Commonwealth for actual services rendered on all invoices.

b. Submit invoice to appropriate resource account within 10 business days of

completed service.

c. Comply with Commonwealth / Department of Correction’s practices for supplier

payments

The awarded supplier should submit all invoices, as outlined by the Pennsylvania

Office of the Budget, as a PDF for to email address 69180@pa.gov. The following link

will provide more information regarding the Office of the Budget’s invoicing

requirements and resources:

https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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1167 Human Presence Detection System

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See also