CITY OF SALEM, VA
REQUEST FOR PROPOSAL # 2025-018
Fire Equipment Maintenance
The City of Salem is seeking sealed proposals from qualified Offerors to provide all labor, equipment, tools, supplies, transportation, and incidentals necessary for servicing and maintaining of fire equipment services and maintenance required, including annual inspections, testing, and repairs, for departmental fire extinguishers (including pick up and delivery to and from various City departments and City vehicles within the City of Salem), smoke detectors, alarm panels, carbon dioxide detectors, exit/emergency lights, sprinkler systems, and kitchen hoods (cleaning, testing, and inspections), in accordance with Request For Proposal (RFP) # 2025-018.
There will be a non-mandatory pre-proposal conference held at 2:00 p.m. ET on Monday, April 7, 2025 in Council Chambers, located at City Hall, 114 North Broad Street, Salem, Virginia, 24153, to answer any questions from interested parties.
Proposals must be received by hand delivery, mail or electronic submission through eVA at
www.eva.virginia.gov
no later than 3:00 p.m. ET on April 23, 2025.
Offerors who choose to submit paper proposals, shall submit one (1) original and one (1) electronic copy on a flash drive (Microsoft Word or PDF) in a sealed envelope clearly marked on the outside with the company’s name and “Attn: Purchasing Dept. – RFP #2025-018 – Fire Equipment Maintenance”.
Paper p
roposals must be submitted to:
City of Salem
Purchasing Department
Attention: Michelle Braxton
114 North Broad Street
P. O. Box 869
Salem, VA 24153
Offerors who choose to submit their proposals electronically must ensure that they are a registered vendor in eVA. Bids can be found under the Business Opportunities Tab > Virginia Business Opportunities (VBO). There is no cost to register. If bidder encounters any issues submitting an online bid through eVA, bidder shall contact eVA Customer Care for assistance at 1-866-289-7367 or email them at
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Proposal information may be obtained by emailing
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Faxed or emailed bids will not be accepted.
The City of Salem reserves the right to reject any or all proposals and to waive any or all informalities or irregularities in any proposal. The City reserves the right to award as it deems in the best interest of the City of Salem.
No proposal may be withdrawn after opening except for clerical errors, as set forth in Section 2.2-4330 of the Virginia Code. Offeror must give the City a notice in writing of the request to withdraw a proposal within two (2) business days after conclusion of opening.
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