REQUEST FOR PROPOSAL (RFP) for TOWN ARCHIVES PILOT PROJECT & ACTION PLAN at TOWN HALL

Location:	Massachusetts
Posted:	Feb 25, 2026
Due:	Mar 25, 2026
Agency:	Commonwealth of Massachusetts
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services S - Utilities and Training Services U - Education and Training Services
Solicitation No:	BD-25-1250-1560-1560-125788
Publication URL:	To access bid details, please log in.

Header Information

Bid Number:

BD-25-1250-1560-1560-125788

Description:

REQUEST FOR PROPOSAL (RFP) for TOWN ARCHIVES PILOT PROJECT & ACTION PLAN at TOWN HALL

Bid Opening Date:

03/25/2026 02:00:00 PM

Purchaser:

Eric Miller

Organization:

Town of Brookline

Department:

1560 - Purchasing

Location:

1560 - Purchasing

Fiscal Year:

Type Code:

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

02/25/2026 09:39:18 AM

Info Contact:

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	The Town of Brookline seeks to retain a consultant team to assist with Phase 1 of the creation of a Town Archive for the municipalityâ??s historic records. Town of Brookline departments and the Brookline Preservation Commission have partnered together for this project.

Ship-to Address:

Richard Saville
333 Washington Street
2nd Floor Room 212
Brookline, MA 02445
US
Email: rsaville@brooklinema.gov
Phone: (617) 730-2195

Bill-to Address:

Richard Saville
333 Washington Street
2nd Floor Room 212
Brookline, MA 02445
US
Email: rsaville@brooklinema.gov
Phone: (617) 730-2195

Print Format:

Bid Print

Required Quote Attachments

Item Information

Item # 1:

(

80-10

-
16

)

The Town of Brookline seeks to retain a consultant team to assist with Phase 1 of the creation of
a Town Archive for the municipalitys historic records. Town of Brookline departments and the
Brookline Preservation Commission have partnered together for this project. Phase 1 consists of
two main tasks Task 1 is a Pilot Project and Task 2 is the creation of an Action Plan. For the
Pilot Project the chosen team will use the historic records of the Department of Planning and
Community Development to craft an item-level archival system of survey documentation and
arrangement of Town records of historic value. The results of Task 1 as well as a reconnaissance
survey of the historic records of the Towns Finance and Health Departments will be the basis
for Task 2 the Action Plan report. The Action Plan will provide an archival needs assessment to
assist in the evaluation and planning for a Town-wide archival program. Phase 1 is part of the
larger goal of creating a Town Archive which will broaden the collections scope to include the
all of the historic records of the Town of Brookline.

U N S P S C Code:

80-10-16
Project management

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

EA - Each

Manufacturer:		Brand:		Model:
Make:		Packaging:

REQUEST FOR PROPOSAL (RFP) for TOWN ARCHIVES PILOT PROJECT & ACTION PLAN at TOWN HALL

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