Request for Proposals (RFP) for San Miguel County
Household Hazardous Waste Disposal Event
Request for proposal issued: Tuesday, January 6, 2026
Responses due: Tuesday, February 3, 2026
333 W. Colorado Avenue
P.O. Box 1170
Telluride, CO 81435
Request for Proposal
San Miguel County, Colorado (“County”) is seeking proposals from qualified vendors
(“Contractor”) to provide annual household hazardous waste (HHW) disposal services in San
Miguel County, Colorado for up to a five year contract.
The successful bidder must be able to provide services on May 16 in Telluride, Colorado.
Vendors are invited to submit proposals by 4:00 PM MST, on Tuesday, February 3, 2026.
Background
San Miguel County serves approximately 8,000 citizens and encompasses a diverse region
ranging from the rugged mountain resort communities of Telluride and Mountain Village to
the ranching communities of the County’s west end, Norwood and Egnar. The County is
approximately 1,288 square miles, stretching from the San Juan Mountains in the east to the
Utah border to the west. The incorporated towns in the County consist of Telluride (County
seat), Mountain Village, Ophir, Sawpit, and Norwood. Other communities include Placerville
and Egnar.
San Miguel County has worked with local towns and municipalities for residents to have an
outlet to properly dispose common household hazardous materials with an event called the
“Spring Clean Up”. This event typically occurs the weekend before Memorial Day Weekend and
is hosted in Telluride and Norwood, CO. For HHW, the County provides these services annually
in Telluride and every three years in Norwood. In 2026, HHW will be at Telluride only on May
16, with services available from 10a-2p.
Residents are subject to some fees from the County for this service and the Contractor will be
compensated directly by the County. The continuation of this program requires that these
products are properly disposed of by trained and licensed disposal personnel.
Scope of Work and Deliverables
San Miguel County requests proposals to provide annual household hazardous waste disposal
services for San Miguel County. Location will be secured by the County and will be easily
accessible to the public.
The Contractor shall provide all services and products necessary to conduct this collection
service, including, but not limited to: collection, sorting, transporting, and disposing of all waste
and refuse collected the day of the event. The contractor shall dispose of the HHW products in
accordance with local, state, and federal laws. This includes the transportation and disposal of
these materials as per the following specifications:
1. The Contractor will provide the proper transportation and disposal of all HHW products
utilizing licensed hauling storage equipment to a designated, licensed disposal site
pursuant to any and all local, state, or federal laws and regulations.
2. The Contractor shall provide the County with a cost estimate of HHW materials to be
disposed of and the amounts and unit sizes of each material based on historical collection
data provided by the County (SEE EXHIBIT A).
3. The Contractor shall provide the Paintcare program for eligible items to minimize cost to
participants.
4. The Contractor must provide adequate staffing that is trained and experienced in the
identification of hazardous waste, as defined by federal, state and local laws or
regulations, and to collect and package HHW and provide technical assistance at all of
the scheduled HHW collections.
5. County personnel will support the event for sorting and removal of products from cars.
Training in sorting and safety protocol will be provided to the County personnel by the
Contractor.
6. All Bids must contain and include all necessary packing equipment and supplies
including US DOT approved drums, boxes, packing material (vermiculite, etc.) labels,
manifests, and motor vehicles for transport as required by law.
7. The Contractor must provide a list of all items that will not be allowed for collection as
required by the contractor, or by local, State or federal laws and regulations.
8. The Contractor is not allowed under any circumstances to subcontract any part of the
work outlined in this proposal, except for that of final disposal. The Contractor must have
the appropriate methods of transport for all states through which the waste will be
transported.
9. Contractor will remove, any contaminated equipment and/or supplies (i.e. plastic, PPE,
etc.) from the collection site.
10. Contractor shall provide written documentation to the total quantity and types of wastes
received prior to leaving the collection facility.
11. Contractor shall provide an Emergency Response Plan in the event of an incident while
loading materials onto Contractor’s vehicle.
12. Contractor shall provide a Certificate of Disposal within 60 days of receipt of wastes
from the collection event and provide a detailed invoice to the Counties within 60 days of
receipt of wastes. Payment will be withheld until Certificate of Disposal is received.
As part of the project, the Contractor will collect and dispose of materials including but not
limited to:
Motor oil
Oil based paint, paint
thinners, stains
Latex Paint
Poisons
Pesticides, herbicides, fungicides Grease and lubricants
Antifreeze
Fluorescent tubes
Aerosol cans
Fuel
Acids and bases
Exhibit A demonstrates the amount of HHW collected in 2024. Please note, we previously
collected batteries, but have a different vendor providing this service now.
Proposed Schedule
The proposed schedule for the Contractor selection is as follows:
Milestone Proposed Dates
• RFP Issued January 6, 2026
• Inquiry and Question Deadline January 14, 5:00 PM Mountain Time
• Inquiry and Question Response deadline, January 16, 2026, 5:00 PM Mountain Time
• Proposal Due February 3, 2026, 4:00 PM Mountain Time
• Notification of Selection (Tentative) February 18, 2026, 5:00 PM Mountain Time
• Contract (Tentative) March 18, 2026
• Project Date May 16, 2026
• Project completion (final manifest and billing) (TBD) No later than July 31, 2026
All dates are subject to change at the discretion of the County.
Inquiries
Inquiries or questions on the contents and requirements of the RFP will be accepted in written
electronic form only. Inquiries can be emailed to the attention of: Grace Franklin to
gracef@sanmiguelcountyco.gov using the subject line ‘RFP Inquiry for HHW Disposal Event”.
The deadline for inquiries is Wednesday, January 14 at 5:00 PM Mountain Standard Time, after
which no further inquiries will be address.
Substantive requests for information received may be responded to in writing by the County in
the form of an addendum to this RFP and sent to all recipients of the RFP.
Proposal Requirements
Proposals must include clear descriptions of the contractor’s capabilities to perform the
requirements of the RFP, including the following:
1. Transmittal Letter. This short letter should outline the Contractor’s ability to provide the
scope of services requested. Please describe the company, including: name, address,
number of years in business, and primary contact. This letter must be signed by an officer
who is authorized to bind the Contractor and state that the proposal is binding for 90 days
from the submission deadline for proposals.
2. Exceptions. Please include a statement regarding exceptions. If no exceptions are
included, the County expects the Contractor will be able to sign the County’s contract and
provide the required insurance and indemnification.
3. Fee Estimate. Please submit a fee estimate for the total project cost for requested Scope
of Work and Deliverables, including each of the tasks outlined in the scope of work and
the total number of hours expected. The agreement may be extended up to 5 years with
submission of updated fee pricing provided to the county annually by January 15th.
4. Signatory Requirements. The Transmittal Letter must be signed by the Contractor’s
representative who is empowered with signatory authority for the company. The form
may be accompanied by a Corporate Resolution.
Proposal Submission
The proposals must be submitted by February 3, 2026, 4:00 PM Mountain Time. Late proposals
will not be accepted. It is the Contractor’s responsibility to see that the Proposal is received at the
proper time. The County is not responsible for delayed deliveries due to connectivity problems.
The time the proposal is logged as received in the County’s email system shall determine the
official time received.
Please submit an electronic copy of the proposal to the attention of: Grace Franklin to
gracef@sanmiguelcountyco.gov, with subject heading “2026 RFP Response for HHW Disposal
Event.
Agreement for Services
The contractor shall review and execute the Independent Contractor Agreement contract prior to
beginning work. Upon award, this contract will define the project, the term and services to be
performed. This is a legal-binding document between the contractor and San Miguel County. A
draft Independent Contractor Agreement is attached for your review (SEE EXHIBIT B).
Selection Procedure and Evaluation Criteria
The County will have a Selection Committee for the evaluation and ranking of proposals. The
County may conduct interviews if determined necessary after review of the proposals. The top
three (3) ranked companies based upon the proposals (and interviews if held) will be given the
opportunity to execute a professional services agreement with the County. If an agreement
regarding scope and fee is not reached within a reasonable period, the County may pursue
negotiations with the next-ranked firm or reissue the RFP altogether. The Proposals will be
evaluated and rated based on the factors listed below.
Evaluation Criteria
Awards will be made on the determination of value and in the best interest of San Miguel
County, based on evaluation of defined criteria by staff. In reviewing the proposals, the County
reserves the right to reject, for any reason whatsoever, any and all proposals, and to waive any
informality or irregularity in a proposal. The action to award an Agreement, in whole or in part
is subject to approval by the Board of County Commissioners (BOCC), based upon the
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
