North Street Storm Sewer Replacement

Notice to Bidders
Request for Bids (RFB) For
North Street Storm Sewer Replacement
For
Town of Chapel Hill
Chapel Hill, North Carolina
BID: P27-07
CATEGORY: Construction
PROJECT: North Street Storm Sewer Replacement
FROM: Lenore Bishop Purchasing & Contracts Manager
NOTICE DATE: August 18, 2026
SUBMISSION DATE: September 18, 2026
Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed bids for the North Street Storm Sewer
Replacement Project (the "Project) to be furnished to the Town of Chapel Hill, N.C. will be received by Lenore Bishop,
Purchasing and Contracts Manager, at the Town Hall in Room 102, 405 Martin Luther King Jr. Boulevard, Chapel Hill,
N.C., until Friday, September 18, 2026, at 2:00 pm at which time they will be opened and publicly read. Please allow
extra time for parking, as it may be necessary to park at the Parking Deck located at 125 E. Rosemary Street
approximately two (2) blocks from the Town Hall or at alternative locations.
Prospective bidders may view the plans and specifications for the proposed project on the Town of Chapel Hill website
(www.chapelhillnc.gov.) Click on "Town Government" menu, then "Doing Business with Chapel Hill"; "Bids Current"
option, then the name of this project).
A mandatory pre-bid conference will be held on Wednesday, August 26, 2026, at 10:00 am. in Town Hall, Room
102, 405 Martin Luther King Jr. Blvd, Chapel Hill NC 27514. All potential bidders are hereby notified that attendance at
the mandatory pre-bid conference is required for bids to be considered by the Town of Chapel Hill; failure to attend
will disqualify bid. A site visit will follow the pre-bid meeting.
The Project Manager for this project is Rob Gehris, P.E., Public Works Department, Town of Chapel Hill. All requests
for interpretations related to this RFB must be submitted in writing to the Project Manager at rgehris@chapelhillnc.gov
by 2:00 pm on Thursday, September 3, 2026. All responses to timely submitted requests for interpretations will be
distributed to pre-bid meeting attendees in the form of an emailed addendum on Thursday, September 10, 2026.
For questions on the bidding procedures, contact the Town's Purchasing Division at 919-969-5022.
The Town of Chapel Hill reserves the right to reject any and all bids for any reason or no reason and to accept the bid
most favorable to the Town of Chapel Hill.
North Street Storm Sewer Replacement 1
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026

Instructions to Bidders
For
North Street Storm Sewer Replacement
For
Town of Chapel Hill
Chapel Hill, North Carolina
BID: P27-07
CATEGORY: Construction
PROJECT: North Street Storm Sewer Replacement
FROM: Lenore Bishop Purchasing & Contracts Manager
NOTICE DATE: August 18, 2026
SUBMISSION DATE: September 18, 2026
This bid package includes the following documents:
Notice to Bidders
Instructions to Bidders
Bid Proposal Form
Contract between Owner & Contractor with Performance and Payment Bonds (sample)
General Conditions of the Contract for Construction
Technical Specifications
Drawing Set
Project Summary: The Town is requesting bids to remove a variable size and shape stormwater culvert at and around
116 North Street, Chapel Hill, NC 27516, and replace with 36" circular reinforced concrete pipes. A portion of the
existing sewer is believed to lay underneath a residential structure on 116 North Street. This section will need to be
grouted and abandoned in place. Sanitary sewer and waterline adjustments are needed within North Street right-of-
way to facilitate the replacement of this storm sewer network between the Rosemary Parking Deck (125 E Rosemary
Street) and the surface outfall to Mill Race Branch (101 / 117 North Street).
Projected Project Schedule:
The Town's goal is to use the following schedule if possible:
Bid Request Issued: August 18, 2026
Pre-Bid Conference: August 26, 2026
Requests for Interpretation Due: September 3, 2026
Addendum Distributed: September 10, 2026
Bids Due: September 18, 2026
Contract Execution October 23, 2026
Project Completion Date: 120 Days after Notice to Proceed is issued
Contacts:
North Street Storm Sewer Replacement 2
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026

For Questions about the Proposed Project: For Questions about Bidding Procedures:
Rob Gehris, P.E., Engineer III Town of Chapel Hill
Public Works Department Purchasing Division
Email: rgehris@chapelhillnc.gov 919-969-5022
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID
All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply
with any requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the
bid.
I. PRE-SUBMISSION PROCEDURES:
A. Pre-Bid Conference. A mandatory pre-bid conference will be held on Wednesday, August 26, 2026, at
10:00 am. in Town Hall, Room 102, 405 Martin Luther King Jr. Blvd, Chapel Hill NC 27514. All potential
bidders are hereby notified that attendance at the mandatory pre-bid conference is required for bids to be
considered by the Town of Chapel Hill; failure to attend will disqualify bid. An optional visit to the site will be
offered immediately following the pre-bid conference.
B. Requests For Interpretations. Bidders in doubt as to the meaning of any part of the instructions, specifications,
or other documents furnished with or referenced by these Instructions, may submit questions in writing to Rob
Gehris, P.E., Public Works Department at rgehris@chapelhillnc.gov by the "Requests for Interpretation Due"
date and time specified above. No further requests for interpretation will be accepted after the deadline.
C. Addenda. All responses to timely submitted requests for interpretations will be emailed in the form of an
addendum dated September 10, 2026, to prospective bidders who attend the mandatory pre-bid conference.
Bidders shall ascertain that they have received all addenda issued and shall acknowledge their receipt on the
Formal Bid Proposal Form, furnished with the specifications.
D. Expectations for Contract. It is intended that the successful bidder shall furnish all tools, equipment,
machinery, apparatus, labor and materials necessary to complete all work required under the terms of such
contract(s) as may be entered into.
II. SUBMISSION OF BIDS:
A. Receipt of Bids. Sealed proposals for the furnishing of labor, materials, equipment, and services for
construction of the Project will be received by the Purchasing & Contracts Manager at the Town of Chapel Hill
Town Hall - Room 102, 405 Martin Luther King Jr. Blvd., Chapel Hill, North Carolina, until Friday, September
18, 2026, at 2:00 pm. Bids shall be enclosed in a sealed envelope addressed to the Purchasing & Contracts
Manager, Town of Chapel Hill, 405 Martin Luther King Jr. Blvd., Chapel Hill, North Carolina 27514, and clearly
marked "Bid # P27-07 - North Street Storm Sewer Replacement." The bidder's state contractor license
number shall be printed in the lower left hand corner of the envelope containing the bid.
B. Bid Opening. All bids received will be opened promptly and read at the specified hour and date set forth in
the Notice to Bidders. Late bids will not be considered.
North Street Storm Sewer Replacement 3
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026

C. Bid Bond/Deposit. No proposal shall be considered or accepted by the Town of Chapel Hill unless, at the
time of its filing, the proposal shall be accompanied by a deposit with the Town of Chapel Hill of cash, a
cashier's check or a certified check on a bank or trust company insured by the Federal Deposit Insurance
Corporation in an amount equal to but not less than five percent (5%) of the proposal. In lieu of making the
cash deposit, as provided above, bidders may file a Bid Bond executed by a corporate surety licensed under
the laws of North Carolina to execute the contract in accordance with the bid bond. This deposit shall be
retained by the Town of Chapel Hill if the successful bidder fails to execute the contract within ten (10) days
after the award or fails to give satisfactory surety as required. Bid bond shall be enclosed in a separate
sealed envelope with "Bid Bond" printed on the envelope.
D. Licenses. Bidders are hereby notified that Chapter 87 of the North Carolina General Statutes will be observed
in receiving and awarding the Contract(s). Accordingly, Bidders must have proper license(s) under the State
laws governing their respective trade(s).
E. Bid Proposal Form. Bids shall be submitted on the Bid Proposal Form furnished with the specifications and
must be completed in ink or typewritten without erasure, interlineations or changes. All prices shall be stated
in numerals. In case of conflict, unit prices will take precedence over unit price extensions.
F. Execution of Bids.
1. Corporations. Bids by corporations shall be executed in the corporate name by the President
or Vice-President (or other duly authorized corporate officer accompanied by evidence of authority
to sign), and the corporate seal be affixed and attested by the Secretary or Assistant Secretary of
the corporation. The officer's' signature shall be notarized. The corporate address and state of
incorporation shall be shown above the signature.
2. Partnerships. Bids by partnerships must be executed in the partnership name and signed by a
partner, the partner's title must appear under the partner's notarized signature, and the official
address of the partnership and the names of all partners must be typed or printed below the
signature.
3. Other Business Entities. Bids other than by corporations or partnerships shall be executed by the
owner of the firm submitting a bid, in the presence of a notary public whose signature and seal attest
said signature.
G. Familiarity with Project Conditions. Bidders are required to and shall inform themselves fully of the
conditions relating to the construction project and labor under which the work will be performed, and a contractor
must employ, insofar as is possible, such methods and means in carrying out the work so as not to cause any
interruption and/or interference with any other contractor(s).
H. Sales Tax. All bid prices shall include sales taxes as applicable.
III. MINIMUM REQUIREMENTS FOR CONTRACT EXECUTION AND PERFORMANCE:
A. Form of Contract. The contract to be awarded as a result of this RFB will be in substantially the same form
and content as the sample "Contract between Owner and Contractor with Performance and Payment Bonds"
included in this bid package. In the event that additional terms and conditions are proposed to be attached to
said contract, there shall be none of the following unless Town's express prior written agreement is obtained:
(i) any limitation on, or disclaimer of, implied or express warranties or the liability of Contractor; (ii) any
limitation on damages, including a limitation on consequential damages; (iii) any requirement for arbitration or
North Street Storm Sewer Replacement 4
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026

for mandatory mediation; (iv) any requirement that Town officials or employees keep information confidential
or that records be kept confidential by the Town, unless the requirement for confidentiality meets the
requirements of the North Carolina Public Records law.
B. Federal Requirements. This project uses no federal or State funding; therefore, federal requirements do not
apply.
C. Performance and Payment Bonds. Performance and Payment Bonds, issued in accordance with Article 3
of Chapter 44A of the General Statutes, each having a penal sum in the full amount of the contract sum, will
be required on such contract(s) as may be awarded.
D. Insurance Provisions. The successful bidder shall procure and maintain during the life of the contract the
Insurance Provisions as outlined in Article 33 of the General Conditions of the Contract for Construction.
Required coverage limits will be 1) Commercial General Liability and Business Automobile - $1,000,000 per
occurrence and 2) Workers' Compensation - $100,000 for both employer's liability and bodily injury by disease
for each employee and $500,000 for the disease policy limit. The Town shall be named as an additional
insured for Commercial General Liability and Business Automobile policies. Based on nature of services to
be provided by the contractor and assessment of risk posed to the Town, the Town may require evidence of
supplementary insurance coverages.
E. Commencement of Work. The successful bidder will be required to commence work immediately upon
receipt Notice to Proceed issued by the owner.
F. Time to Complete Work. Bidder's attention is called to the contract time limit allowed to complete the work
specified after the date of the Notice to Proceed.
G. Billing and Payment. The Contractor shall submit a bill to the Town for work performed under this contract.
The Contractor shall bill and the Town shall pay the rates set forth Therein. Payment will be made by the
Town within thirty (30) days of receipt of an accurate invoice, approved by the Contract Coordinator.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY BLANK]
North Street Storm Sewer Replacement 5
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026

BID PROPOSAL FORM
RFB # P27-07
North Street Storm Sewer Replacement
Town of Chapel Hill
Public Works Department
Chapel Hill, NC
Bidder: ______________________________________ License Number: _________________________
Bid Date: __________________
To: Purchasing & Contracts Manager
Town of Chapel Hill
405 Martin Luther King Jr. Blvd.
Chapel Hill, NC 27514
The undersigned, as Bidder, proposes and agrees if this proposal is accepted to contract with the Town of Chapel Hill
for the furnishing of all materials, equipment, and labor necessary to complete the construction of the work described
in these documents in full and complete accordance with plans, specifications, and contract documents, and to the full
and entire satisfaction of the Town of Chapel Hill and Ballentine Associates, P.A., as Designer for the sum of:
Total Base Bid:
________________________________________________ dollars ($______________________)
UNIT PRICES
Unit prices are submitted by the undersigned Bidder as a proposed basis for additive or deductive adjustment in the
event contract changes in the work are required involving items described. Unit prices shall include all fees, taxes (if
specified in the Instructions to Bidders), profit, bond, overhead and similar items. Unit prices are based on same
standard of materials in contract documents. Unit prices are listed below.
Item Description Unit Price
1 Remove and Replace Unsatisfactory Soil
$ ____________________ / per CY
2 Remove and Replace Trench Rock Excavation
$ ____________________ / per CY
3 Remove and Replace Mass Rock Excavation
$ ____________________ / per CY
The Town of Chapel Hill reserves the right to remove any work from the contract and its corresponding Base
Bid.
North Street Storm Sewer Replacement 6
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026

The undersigned further agrees that this proposal shall be valid for a period of sixty (60) days from the date of receipt
of the bids and that if this proposal is accepted by the Town of Chapel Hill within this period, the Bidder will execute
the contract form and provide surety bonds as described in the Contract and required by North Carolina General
Statutes.
The undersigned further agrees to begin the work promptly upon receipt of Notice to Proceed and to pursue the work
with an adequate work force to complete the work within 120 days from Notice to Proceed to substantial completion.
Addenda Acknowledgment
The undersigned further acknowledges receipt of the following addenda which will be considered as part of the Contract
Documents:
Addendum No.___________ Dated _________________
Addendum No.___________ Dated _________________
Addendum No.___________ Dated _________________
[SIGNATURES ON FOLLOWING PAGE.]
North Street Storm Sewer Replacement 7
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026

BID PROPOSAL FORM
North Street Storm Sewer Replacement
SUBMITTED BY THE FOLLOWING CORPORATION:
Name of Corporation: __________________________
Address: ____________________________________
State of Incorporation: __________________________
By: _________________________________________
Printed Name: ________________________________
Title: ________________________________________
ATTEST: CORPORATE SEAL
By: ________________________________________
Printed Name: ________________________________
Title: ________________________________________
STATE OF __________________
COUNTY OF __________________
I, ________________________________________, a Notary Public of the State of _______________________,
__________________ County, certify that ___________________________, personally came before me this day and
acknowledged that he/she is the __________________________ of _________________________, a
______________ corporation, and that by authority duly given and as the act of the corporation, the foregoing
instrument was signed in its name by __________________________, its __________________________, sealed
with its corporate seal and attested by him/her as its ______________________.
Witness my hand and seal, this ______ day of __________________, 20___.
______________________________ SEAL
Notary Public
My commission expires: ___________
North Street Storm Sewer Replacement 8
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026

BID PROPOSAL FORM
North Street Storm Sewer Replacement
SUBMITTED BY THE FOLLOWING PARTNERSHIP:
Name of Partnership: __________________________
By: _________________________________________
Printed Name: ________________________________
Title: ________________________________________
Partnership Address: ___________________________
List of all Partners:
____________________________________________
____________________________________________
____________________________________________
STATE OF _________________
COUNTY OF _______________
I, ________________________________________, a Notary Public of the State of _______________________,
__________________ County, certify that ___________________________________ personally appeared before
me this day and acknowledged the due execution of the foregoing instrument.
Witness my hand and seal, this ______ day of __________________, 20___.
______________________________ SEAL
Notary Public
My commission expires: ___________
North Street Storm Sewer Replacement 9
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026

BID PROPOSAL FORM
North Street Storm Sewer Replacement
SUBMITTED BY THE FOLLOWING BUSINESS ENTITY OTHER THAN CORPORATION OR PARTNERSHIP:
Name of Business Entity: _______________________
By: _________________________________________
Printed Name: ________________________________
Title: ________________________________________
Business Entity Address: ________________________
STATE OF ________________
COUNTY OF _______________
I, ________________________________________, a Notary Public of the State of _______________________,
__________________ County, certify that ___________________________________ personally appeared before
me this day and acknowledged the due execution of the foregoing instrument.
Witness my hand and seal, this ______ day of __________________, 20___.
______________________________ SEAL
Notary Public
My commission expires: __________
North Street Storm Sewer Replacement 10
Bid: P27-07 Town of Chapel Hill, North Carolina
August 18, 2026