RFP for 2026 Prado Basin and Santa Ana River Aerial Imaging (RFP-25-017)

Location:	California
Posted:	Mar 23, 2026
Due:	Apr 17, 2026
Agency:	Orange County Water District
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

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ORANGE COUNTY WATER DISTRICT

REQUEST FOR PROPOSALS

RFP-25-017

FOR

2026 PRADO BASIN AND SANTA ANA RIVER AERIAL

IMAGING

ISSUED: March 23, 2026

PROPOSALS DUE:

Friday, April 17, 2026 at 2:00PM PT

Section

TABLE OF CONTENTS

Page

1. INTRODUCTION _____________________________________________________________________ 1

2. SOLICITATION SCHEDULE _________________________________________________________ 1

2.1. PRE-PROPOSAL MEETING _______________________________________________________ 2

2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS ________________________ 2

2.3. DEADLINE FOR PROPOSALS ____________________________________________________ 2

2.4. PRE-SUBMITTAL ACTIVITIES_____________________________________________________ 3

3. PROJECT BACKGROUND AND DESCRIPTION______________________________________ 3

4. SCOPE OF SERVICES_______________________________________________________________ 6

5. GENERAL INFORMATION ___________________________________________________________ 8

5.1. MINIMUM QUALIFICATIONS ______________________________________________________ 8

6. ELEMENTS OF PROPOSAL _________________________________________________________ 9

6.1 Title Page _________________________________________________________________________ 9

6.2 Cover letter _______________________________________________________________________ 9

6.3 Table of Contents________________________________________________________________ 10

6.4 Experience and record of past performance. ____________________________________ 10

6.5 Project Team and Qualifications _________________________________________________ 10

6.6 Project Overview and Approach _________________________________________________ 11

6.7 Additional Services ______________________________________________________________ 11

6.8 Price Proposal ___________________________________________________________________ 12

6.9 OCWD Standard Agreement _____________________________________________________ 13

6.10 Statement of Insurance Compliance _____________________________________________ 13

6.11 Billing ___________________________________________________________________________ 13

6.12 Conflict of Interest _______________________________________________________________ 13

6.13 Equal Employment Opportunity And Affirmative Action Requirements _________ 14

7. PROPOSAL SUBMISSION REQUIREMENTS________________________________________ 14

7.1. Proposal Format _________________________________________________________________ 14

7.2. Proposal Preparation Costs _____________________________________________________ 14

8. SELECTION PROCESS_____________________________________________________________ 14

9. SPECIAL CONDITIONS_____________________________________________________________ 15

9.1. RESERVATIONS _________________________________________________________________ 15

9.2. PUBLIC RECORDS ______________________________________________________________ 15

9.3. RIGHT TO CANCEL ______________________________________________________________ 15

TOC - ii

Section

TABLE OF CONTENTS

Page

9.4. ADDITIONAL INFORMATION_____________________________________________________ 16

9.5. PUBLIC INFORMATION __________________________________________________________ 16

List of Exhibits:

Exhibit A: Evaluation Criteria

Exhibit B: Services Agreement

List of Attachments:

Attachment No.1: RFP Submittal Checklist

Figures:

Figure 1 – Imagery Prado Basin

Figure 2 – LiDAR Prado Basin

Figure 3 – LiDAR SAR Santiago Creek

TOC - iii

The Orange County Water District (“OCWD” or District) is seeking proposals from

qualified and experienced firms to provide orthogonal multispectral aerial imaging and

LiDAR data collection. OCWD intends to evaluate the proposals received and enter into

a one-year Professional Services Agreement (“Agreement”) with the qualified firm. The

work is expected to commence on or around June 1st, 2026. The imagery must be flown

during Summer 2026, one week before or after July 1, 2026. This Agreement will be for

a minimum term of one year. The Agreement will be monitored closely for acceptable

services rendered throughout the Agreement term. OCWD will have the option to

terminate the contract in whole or in part during the Agreement term, for any reason or

no reason, without penalty, upon notice. The proposer will not be entitled to lost profits

or any other compensation not earned prior to the time of termination.

This Request for Proposal (“RFP”) describes the required scope of services, the

information that must be included in the proposal, and the proposal selection process.

Proposers are encouraged to carefully review this RFP in its entirety prior to submitting

their proposals. Failure to submit information in accordance with these requirements and

procedures may be cause for disqualification.

1. INTRODUCTION

The OCWD is an internationally recognized leader in the water industry that was formed

in 1933 by the California State Legislature which entrusted OCWD to guard and protect

the region’s groundwater basin and limited water supply. OCWD’s mission is to provide

a reliable supply of high-quality water that is sourced in an environmentally responsible

manner to the more than 2.5 million residents and businesses within the 270 square mile

service area of Orange County, California that OCWD serves. OCWD manages three of

Southern California’s greatest water supplies, this includes protecting rights to the Santa

Ana River, managing and replenishing the Orange County Groundwater Basin, and

operating and maintaining the Groundwater Replenishment System (GWRS), the world’s

largest advanced water purification system for potable water reuse. More information

regarding the OCWD can be found at www.ocwd.com.

2. SOLICITATION SCHEDULE

The solicitation schedule is summarized in the table below. OCWD reserves the right to

modify the schedule below at its discretion. Proper notification changes will be made to

interested proposers.

RFP Issued

Pre-Proposal Meeting

Questions Due Date

Interviews (Week of)

Proposals Due

Agreement Award Date:

March 23, 2026

N/A

Monday, April 6, 2026

May 4, 2026 (if needed)

Friday, April 17, 2026 at 2:00PM PT

Anticipated May 2026

Orange County Water District

2026 PRADO BASIN AND SANTA ANA RIVER AERIAL IMAGING

RFP-25-017

March 23, 2026

Page 1 of 11

2.1. PRE-PROPOSAL MEETING

There will be no mandatory pre-proposal meeting.

2.2. QUESTIONS CONCERNING REQUEST FOR PROPOSALS

All questions regarding the RFP must be submitted in writing before the deadline due

date of Monday, April 6, 2026. All questions must be titled “Question – RFP-25-017

2026 Prado Basin and Santa Ana River Aerial Imaging”. Responses to questions

received from prospective proposers will be formally documented in a Question and

Answer (Q&A) table that will be posted on the OCWD website:

https://www.ocwd.com/working-with-us/rfp-contracts/. The Q&A table will be updated

regularly as questions are received from prospective proposers. Questions received

after the questions due date will not be considered.

Attention: Ashlie Palamara, Contracts Administrator

Email: procurement@ocwd.com

2.3. DEADLINE FOR PROPOSALS

Three (3) hard copies and one (1) electronic flash drive copy of the proposal must be

received in a sealed envelope by OCWD no later than Friday, April 17, 2026 at 2:00PM

PT or such later time that OCWD may announce by an addendum at any time prior to the

proposal deadline. The envelope shall be plainly marked on the exterior “Proposal for

RFP-25-017 2026 PRADO BASIN AND SANTA ANA RIVER AERIAL IMAGING” and

with the name, company name, and address of the proposer.

Proposals must be mailed or delivered in person or via courier services to the District

office listed below. To deliver submittal packages in person or via courier, please notify

the guard at the main gate for proposal drop off. Sealed envelopes will be timestamped

upon receipt at the receptionist desk.

Orange County Water District

Administration Office Building

Attention: Ashlie Palamara, Contracts Administrator

Address: 18700 Ward Street

Fountain Valley, CA 92708

It is the Proposer’s responsibility to ensure that proposals are received prior to the

submittal deadline. Proposal packages should also include all signed Acknowledgment

of Addendum forms that may be issued by OCWD as part of this RFP process, as further

described below. Proposals received after the deadline will not be considered under any

circumstances. FAXED OR E-MAILED SUBMISSIONS WILL NOT BE ACCEPTED. The

OCWD will not be responsible for the proper identification and handling of any proposals

submitted incorrectly. Only responses properly submitted to OCWD will be considered.

OCWD reserves the right to reject any and/or all responses received. There will be no

formal opening of the proposals.

Orange County Water District

2026 PRADO BASIN AND SANTA ANA RIVER AERIAL IMAGING

RFP-25-017

March 23, 2026

Page 2 of 11

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFI Issued	Monday, March 23, 2026
Questions Due Date	Monday, April 6, 2026
Submittals Due	Friday, April 17, 2026 at 2:00PM PT

RFP for 2026 Prado Basin and Santa Ana River Aerial Imaging (RFP-25-017)

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