City Fuel Services and Products

Location:	Oregon
Posted:	Sep 16, 2024
Due:	Oct 22, 2024
Agency:	City of Albany
Type of Government:	State & Local
Category:	91 - Fuels, Lubricants, Oils, and Waxes S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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City Fuel Services and Products ACTIVE

Due:

October 22, 2024, at 2:00 p.m.

Project questions:
Â contracts@albanyoregon.gov

Last date to submit questions:
October 15, 2024, at a.m.

Documents

It is imperative to follow the procedures as outlined in the documents posted here or your submission may be non-responsive.

City Fuel Services and Products RFP Invite 91624 , 138KB pdf
City Fuel Services and Products RFP 91624 , 886KB pdf
Appendix A - Fuel Operations Contingency Plan , 80KB pdf
Appendix B - City Vehicles and Equipment , 60KB pdf
Appendix C - Product Quantity Requirements , 35KB pdf
Prospective Proposers Cardlock , 130KB pdf

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CITY OF ALBANY, OREGON

REQUEST FOR PROPOSALS (RFP)

City Fuel Services and Products

Proposals Due by 2:00 p.m. (Pacific Time), Tuesday, October 22, 2024

Notice is hereby given that the City of Albany (“City”) is requesting proposals to provide a

commercial card-lock fuel facility for City vehicles and equipment, as well as provide delivery of

fuel, propane, and diesel exhaust fluid, for a five-year term, with an option to extend the contract

an additional two, one-year terms. The City desires a contract with one or more Contractors to

provide and deliver all or a portion of the following products or services:

 Commercial card-lock fuel facility, available 24/7/365

 Fuel: 87 octane or better unleaded, diesel and biodiesel

 Fuel usage tracking by vehicle and individual

 Fuel delivery services to onsite locations during emergency situations

 Offer fuel facility locations statewide, multiple sites within Albany city limits, and

nationally (optional) for AFD deployment during conflagrations

 Fuel Non-ethanol – desired, but not mandatory

 Deliver diesel, diesel exhaust fluid (DEF), and/or propane to onsite locations

 Offer mutual aid services to provide fuel, propane, DEF during a State and/or local

declared emergency disaster

This procurement is being made in accordance with 2 CFR § 200.320 and ORS 279B.060. The

Contractor must comply with Appendix II to Part 200 – Contract Provisions for Non-Federal Entity

Contracts Under Federal Awards.

Solicitation documents may be downloaded from the City of Albany website at

https://albanyoregon.gov/bids, or examined at Albany City Hall, Finance Department, 333

Broadalbin Street SW, Albany, OR 97321, Monday through Friday, 8:00 a.m. to 5:00 p.m. There is

a $35 charge to receive a printed copy of the documents.

It is imperative that those who download the solicitation documents check the website regularly

for addenda, clarifications, and other notifications that may be pertinent. Proposers are solely

responsible for checking the website to determine if addenda or clarifications have been issued.

For questions regarding the solicitation, contact Diane Murzynski, CPPO, Contracts and

Procurement Officer, at contracts@albanyoregon.gov.

Time is of the essence to acquire a qualified firm to provide the required products and services

within the timeline required by the City. Proposal responses shall be submitted electronically to

Diane Murzynski, in the Finance Department, at procurement@albanyoregon.gov, and must be

received not later than 2:00 p.m., (Pacific Time), Tuesday, October 22, 2024, or any extension of

the time made by addendum. Submittals will be considered time-stamped and received by the

City when received in the procurement email inbox. The email subject line should include the

project name “City Fuel Services and Products”. Proposals received after the closing date and

time will not be opened or reviewed. There will be no formal opening. Proposals shall be valid

for 120 days after opening unless otherwise specified.

The City may reject any proposal not in compliance with all prescribed solicitation procedures

and requirements and other applicable law and may reject any or all proposals in whole or in part

when the cancellation or rejection is in the best interest of the City, and at no cost to the City.

DATED THIS 16TH DAY OF SEPTEMBER 2024.

Diane M. Murzynski, NIGP-CPP, CPPO, CPPB

Contracts and Procurement Officer

PUBLISH: Daily Journal of Commerce, on Monday, September 16, 2024

City of Albany Website, on Monday, September 16, 2024

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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City Fuel Services and Products

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See also