CMU 2857 37-56 Passenger Bus

Location:	Colorado
Posted:	Nov 18, 2025
Due:	Dec 2, 2025
Agency:	Colorado Mesa University
Type of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Publication URL:	To access bid details, please log in.

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CMU 2857

Request for Documented Quote

For CMU 2857 37-56 Passenger Bus

DQ Issue Date:

Proposal Due Date:

Issued By:

November 11, 2025

December 2, 2025, by 11:00 am MST

Shannon Drake

Purchasing Specialist/Buyer

Rev. 03/29/2023

CMU 2857

Table of Contents

Official Means of Communication .......................................................................................................................................... 3

Bid Submission ........................................................................................................................................................................ 3

Background, Overview & Goals .............................................................................................................................................. 3

Brand Name or Equal .............................................................................................................................................................. 3

Bid Evaluation Samples ........................................................................................................................................................... 4

Award ...................................................................................................................................................................................... 4

Required Submittals................................................................................................................................................................ 4

CMU 2857

Official Means of Communication

During the solicitation process for this DQ, all official communication between the Purchasing Department and Offerors

will be via postings on the Rocky Mountain E-Purchasing System (RMEPS) website at:

https://www.rockymountainbidsystem.com. The RMEPS website offers both free and paid registration options that allow for

full access to the solicitation documents and for electronic submission of proposals. NOTE: Free registration on the site

may take up to 24 hours to process; plan registration to allow time for on-time bid submission. The University does

not have access or control of the vendor side of the RMEPS site; contact RMEPS directly to resolve any issues

encountered prior to response deadline at (800) 835-4603.

The Purchasing Department will post notices which will include, but not be limited to, any modifications to

administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the

announcement of the apparent winning Offeror. It is incumbent upon Offerors to carefully and regularly monitor the

RMEPS website for any such postings.

The Purchasing Department will also post communications through the University Open Solicitations website at:

https://www.coloradomesa.edu/procurement-payment/open-solicitations.html. Information on this website is for

reference only; the RMEPS website is the platform of record. It is incumbent that bidders review the University's

Solicitation Instructions.

Bid Submission

Proposals must be received on or before the date and time indicated on the Documented Quote form. Proposals will be

accepted electronically through the RMEPS website. The Documented Quote form MUST be signed by the Offeror or an

officer of the Offeror legally authorized to bind the Offeror to the proposal. Proposals which are determined to be at a

variance with this requirement will not be accepted.

Background, Overview & Goals

Colorado Mesa University’s Athletic Program has an immediate need for a 37-56 passenger bus. The specifications

below outline the required features and performance standards for the bus. Responses submitted offering a brand

name or equal must provide a side-by-side comparison of vehicle features indicating where the equal meets all

specifications as noted in the Brand Name or Equal paragraph. This vehicle will be titled and enrolled in the State of

Colorado Fleet Management Program; warranty service and after-sales service and support will be provided in Grand

Junction, Colorado.

Brand Name or Equal

Any manufacturer's names, trade names, brand names, or catalog numbers used in the specification are there for the

purpose of establishing and describing overall performance and quality levels. Such references are not intended to be

restrictive, and bids are invited on these and comparable brands or products of any manufacturer. If unable to quote on

specified items, quote on "or equal items", specifying catalog number, brand, etc. Brochures and/ or specifications and

samples of each must be submitted. The University reserves the right to make the final decision as to comparable items.

If bidding a brand name or equal, the bidder is responsible to include in the bid a side-by-side comparison of the equal

brand or manufacturer to the specifications outlined in the solicitation. All bidders must provide detailed information

about the equipment offered highlighting where the specifications have been met or exceeded.

CMU 2857

Bid Evaluation Samples

The University reserves the right to test drive offered vehicles to make a determination of acceptability of vehicle prior

to extending an offer. Colorado Mesa University is not liable for any cost incurred by bidders in preparation of this bid.

All costs are the responsibility of the bidder.

Bid Bonds/Security

A bid security in an amount equal to 5% of your proposal shall be furnished if your proposal exceeds $50,000. If the

specifications so state, it may be required for projects of less than $50,000. A bid bond may be required for this

proposal.

Award

Colorado Mesa University reserves the right to reject any or all bids and to waive informalities and minor irregularities in

bids received and to accept all or any portion of the bid if deemed in the best interest of the University and not contrary

to law. This bid implies no obligation on the part of the University to pay any costs incurred in the preparation or the

submission of such bids, or to purchase or contract for products or services, nor does the University’s silence imply any

acceptance or rejection of any offer.

Purchase order will be issued from State of Colorado Fleet Management Program; all title work will indicate State Fleet.

Award will be made to the low responsive and responsible bidder(s) whose bid is acceptable subject to the following

evaluation criteria:

 The model offered meets the specifications and includes the required features, and desired options.

o The awarded bus will be required to pass mechanical and DOT inspection as a condition of enrollment in

the State Fleet Program

o The awarded bus will need to provide an outside vendor’s mechanics report.

o The awarded bus will need to submit photos of all four sides of the physical vehicle.

 Availability of local dealership for warranty service and repairs.

o Identify the local dealer that will provide warranty service and after sales service and support.

 Price – pricing shall be presented as the complete acquisition cost inclusive of any specified features and options.

 Availability of vehicle – provide delivery date of bus.

Required Submittals

 Specific information about each model offered.

o Itemized literature that provides detailed specifications must accompany the bid response.

 Warranty information.

 Itemized pricing on the Documented Quote Form.

 Signed Documented Quote form.

 Itemized literature that provides detailed specifications.

 Bid Bond (may be required)

CMU 2857

Documented Quote Form

CMU 2847 37-56 Passenger Bus

Proposals Due: December 2, 2025, by 11:00 am MST

Complete and return this form with your submission. Quote DELIVERED PRICES on the following goods or

services. No bid is to be contingent on the purchase of all items listed. The right is reserved to reject any and all

bids or parts thereof.

It is incumbent that bidders review the University's Solicitation Instructions.

Quantity Unit Description

Unit Total Price

Price

EA 37-56 Passenger Bus

Specifications:

The vehicle must be a 2018 or newer model.

Vehicle mileage does not exceed 200,000 original miles.

• Seating Capacity:

37-56 passengers

• Height:

Range of 12.5 to 13 feet, or taller

Seating: Comfortable, reclining seats, with individual lights and power

outlets

• Climate Control: Air conditioning and heating systems

• Entertainment: Power outlets and Wi-Fi capability

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

CMU 2857 37-56 Passenger Bus

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See also