SURVEILLANCE CAMERA EQUIPMENT/SUPPLIES

Location:	North Carolina
Posted:	Jan 30, 2026
Due:	Feb 12, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	67 - Photographic Equipment
Solicitation No:	251-25-251
Publication URL:	To access bid details, please log in.

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IFB #251-26-251

Invitation for Bid : 251-26-251

1551 Rock Quarry Rd

Raleigh, NC 27610

Refer ALL Inquiries to:

Marcella Calvert

Phone: 919-588-3457

Email: bids-mcalvert@wcpss.net

Email all quotes to: bids-mcalvert@wcpss.net

Due Date: February 12, 2026 @ 2:00PM ET

Contract Type: Open Market

Commodity: 461716 Surveillance Camera

Equipment/Supplies

Using Agency: WAKE COUNTY PUBLIC SCHOOL SYSTEM

NOTICE TO BIDDERS:

Bids are subject to rejection unless submitted on this form. Failure to submit a bid in accordance with the instructions

throughout this document shall constitute just cause to reject bid. See below for bid/proposal submitting instructions. Bids

submitted via facsimile (FAX) machine or email in response to this Invitation for Bids will not be acceptable.

EXECUTION

In compliance with this Invitation For Bid, and subject to all the conditions herein, the undersigned offers and agrees to

furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time

specified herein. Vendors are subject to immediate disqualification at any stage of the selection process for any of the

following:

• The submission of false or misleading information in the vendor’s proposal.

• Any efforts to dissuade or discourage other vendors from submitting proposals.

• Any efforts to influence, dictate, or change the terms of another vendor’s proposal.

• Any form of bid collusion or bid rigging.

Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable.

BIDDER:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

TELEPHONE NUMBER: TOLL FREE TEL. NO

(800)

TYPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Offer valid for 60 days from date of quote receipt unless otherwise stated here: ____ days. Prompt Payment Discount:

__________% _________ days.

IFB SCHEDULE

The table below shows the intended schedule for this IFB. WCPSS will make every effort to adhere to this schedule. All

times shown are Eastern Time (EST).

Page 1 of 15

IFB #251-26-251

Event

Issue IFB

Submit Written Questions

Provide Response to Questions

Submit Bids

Bid Opening

Responsibility

WCPSS

Vendor

WCPSS

Vendor

WCPSS

Date and Time (ET.)

1/30/2026

2/4/2026 by 2:00 PM

2/6/2026 by End of Business Day

2/12/2026 by 2:00 PM

2/12/2026 at 2:00 PM

PROPOSAL QUESTIONS

Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best

proposal possible. To accommodate the Proposal Questions process, Vendors shall submit any such questions by the due

date for written questions in the above schedule.

Written questions shall be emailed to bids-mcalvert@wcpss.net by the date and time specified. Vendors should enter “IFB

#251-26-251 Questions” as the subject for the email. Question’s submittals should include a reference to the applicable

IFB section and be submitted in a format shown below:

Reference

IFB Section, Page Number

Vendor Question

Vendor question …?

Questions received prior to the submission deadline date, WCPSS’ response and any additional terms deemed necessary

by WCPSS will be posted in the form of an Addendum and shall become an Addendum to this IFB. No information,

instruction, or advice provided orally or informally by any WCPSS personnel, whether made in response to a question or

otherwise in connection with this IFB, shall be considered authoritative or binding. Vendors shall rely only on written material

contained in an Addendum to this IFB. Addendums associated with the Request for Bid will be posted to the following

links and it will be the vendor’s responsibility to adhere to and check these addendums prior to bid submittal:

http://webarchive.wcpss.net/about-us/purchasing/open-bids.html

https://evp.nc.gov/solicitations/

PROPOSAL SUBMITTAL

Proposals, subject to the conditions made a part hereof and the receipt requirements described below, shall be received

at the address indicated in the table below, for furnishing and delivering those items or services as described herein.

Mailing address for delivery of proposal

PROPOSAL NUMBER: IFB #251-26-251

Wake County Public Schools

Attn: Marcella Calvert

1551 Rock Quarry Rd. Bldg. F

Raleigh, NC 27610

IMPORTANT NOTE: All proposals shall be physically delivered to the office address listed above on or

before the proposal deadline in order to be considered timely, regardless of the method of delivery. This is an

absolute requirement. All risk of late arrival due to unanticipated delay—whether delivered by hand, U.S.

Postal Service, courier, or other delivery service is entirely on the Vendor. It is the sole responsibility of the

Vendor to have the proposal physically in this Office by the specified time and date of opening. The time of

delivery will be marked on each proposal when received, and any proposal received after the proposal

submission deadline will be rejected. Sealed proposals, subject to the conditions made a part hereof, will be

received at the address indicated in the table in this Section, for furnishing and delivering the commodity as

described herein.

Page 2 of 15

IFB #251-26-251

a) Submit one (1) signed, original executed proposal response and one electronic copy on a flash drive

simultaneously to the address identified in the table above.

b) Clearly mark each package with: (1) Vendor name; (2) the IFB number; and (3) the due date. Address

the package(s) for delivery as shown in the table above.

If Vendor is submitting more than one (1) proposal, each proposal shall be submitted in separate envelopes and marked

accordingly. For delivery purposes, separate envelopes from a single Vendor may be included in the same outer package.

Proposals are subject to rejection unless submitted with the information above included on the outside of the proposal

package.

PURPOSE

Wake County Public School System is seeking competitive bids from qualified Vendors to furnish and deliver surveillance

cameras and equipment to replace damaged devices.

BACKGROUND

For informational purposes, the Wake County Public School System (WCPSS) is currently the largest school district in

North Carolina and the 15th largest in the United States. There are currently 192 schools serving a student population of

approximately 162,000. Wake County covers 854 square miles. Additional information about the school system can be

accessed via the internet site (www.wcpss.net).

AWARD OF CONTRACT

It is WCPSS’ intent to award this contract to a single overall Vendor on all items. The right is reserved; however, to make

awards on the basis of individual line items or groups of items, to make an award for any item to more than one vendor, or

to make only a partial award, if such shall be in the best interest of the district. WSPSS reserves the right to amend

quantities or cancel bid due to changes in availability of funds.

DESCRIPTIVE LITERATURE/SPECIFICATION SHEET

Each bid must be accompanied by complete descriptive literature, specification sheet, and all other pertinent data

necessary for thorough evaluation of the item(s) bid and sufficient to determine compliance of the item(s) with the

specifications. Failure to include such information may be a sufficient basis for rejection of the bid.

AWARD CRITERIA

All qualified bids will be evaluated and an award made based on the most responsive/responsible low bid meeting the

requirements specified in the “Requirements” section below which includes criteria considered to be in the best interest of

the district.

SCOPE OF WORK

Please provide a quote for the following items in the template below. Due to compatibility and continuity of support, this

request is brand specific. Materials and supplies must meet the specifications of the model referenced. Vendor must

specify if item is in stock and readily available for pick up or shipping upon receipt of order. Unit prices must include all

applicable shipping charges for quote to be valid. This is an Invitation to Bid only and is not an issue of award or

purchase. WCPSS reserves the right to non-award or cancel request at any time. Pricing shall not include tax which

will be billed separately. All orders must be shipped complete and the WCPSS Purchase Order number must be

shown on the boxes or packages and must be on the packing slips. All third-party shippers are REQUIRED to

have the packing list with WCPSS purchase order listed or shipments will be returned at vendor’s expense.

Invitation for Bid must be signed and submitted on this template. If not signed, submittal of quote will not be

considered.

This is an Invitation for Bid only and is not an issue of award or purchase. WCPSS reserves the right to non-

award or cancel request at any time. Pricing shall not include NC sales tax which will be billed separately. Invitation for

Bid must be signed and submitted on this template. If not signed, submittal of quote will not be considered.

Page 3 of 15

IFB #251-26-251

Product will ship FOB to:

Wake County Public Schools

Technology Services

3080 Business Park Drive

Raleigh, NC 27610

Unit of

measure

Description

Unit

Price

250

AXIS Panoramic P3735-OLE2

250

TP3103-E Pendant Kit

100

Axis T91A64 Bracket

315

AXIS T94N01D Indoor/Outdoor Pendant Kit

VENDOR MUST SPECIFY AVAILABITY OF ITEMS.

SHIPPING CHARGES MUST BE INCLUDED.

PRICING TO BE HELD FIRM THROUGH 6/30/26

SHIPPING

TOTAL

CONTRACT TERM

The term of this IFB is for 1 year, with the option of renewing for (2) two additional years.

Item is

Stock

ESTIMATED QUANTITIES

The quantities indicated herein are estimates only based on the need for camera replacements during the school year

ending June, 2026. No maximum or minimum quantities are guaranteed. It shall be understood and agreed that WCPSS

may purchase more or less than the estimated quantities during the contract period. WCPSS reserves the right to

increase or decrease the quantities. WCPSS shall not be obligated to purchase more than its normal requirements.

WCPSS will be responsible only for items requested and received.

BRAND SPECIFIC

Manufacturer(s) name and product descriptions used in this solicitation are product specific. The items offered in

response to this solicitation must be the manufacturer and type specified. These specific products are needed due to

compatibility and continuity of support. Failure to comply with this requirement shall be a sufficient basis from disqualifying

a bid from further consideration.

AUTHORIZED RESELLER

The Vendor shall be authorized by the manufacturer to distribute or resell the products and/or equipment offered in this

IFB. The Vendor shall provide a signed statement from the manufacturer confirming authorization with its bid response.

Failure to provide this statement may constitute sufficient grounds for rejection of Vendor’s offer, at the discretion of the

WCPSS.

QUALIFICATIONS

o THE VENDOR shall be licensed and approved to do business in the State of North Carolina.

o Insurance requirements referenced within as well as any Federal, State and Local requirements shall be required

and maintained.

o VENDOR will be disqualified for consideration if they are listed on either the State of North Carolina debarred

vendor registry, or the Federal Government debarred vendor registry.

o (Federal Government) https://www.sam.gov

o (State of North Carolina) https://evp.nc.gov/vendors/vendorsearchadvanceform/?id=9d98c174-849a-

ee11-be37-001dd804e299

Vendor acknowledgement: Initial________

Page 4 of 15

IFB #251-26-251

REQUIRED SUBMITTALS

The VENDOR shall check off to make all the following information is submitted with proposal:

Included in

Proposal

Submittal

Section

Signed Proposal (Page 1)

Company Profile (Attachment A)

IRS Form W-9 (Attachment A)

HUB Form (Attachment B)

References (page 7)

Proof of liability and cyber security insurance coverage. If awarded contract, VENDOR will

be expected to provide current certificate with Wake County Board of Education noted as

additional insured with respect to General Liability and as a certificate holder.

Verification that you are an authorized reseller of the Axis product. Attach a letter stating

such from the manufacturer.

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION

During the evaluation period—from the date bids are opened through the date the contract is awarded—each Vendor

submitting a bid (including its representatives, sub-contractors and/or suppliers) is prohibited from having any

communications with any person inside or outside of WCPSS, other government agency office, WCPSS body or private

entity, if the communication refers to the content of Vendor’s bid or qualifications, the contents of another Vendor’s bid,

another Vendor’s qualifications or ability to perform the contract, and/or the transmittal of any other communication of

information that could be reasonably considered to have the effect of directly or indirectly influencing the evaluation of bids

and/or the award of the contract. A Vendor not in compliance with this provision shall be disqualified from contract award,

unless it is determined in WCPSS’ discretion that the communication was harmless, that it was made without intent to

influence and that the best interest of WCPSS would not be served by the disqualification. A Vendor’s bid may be

disqualified if its sub-contractor and supplier engage in any of the foregoing communications during the time that the

procurement is active (i.e., the issuance date of the procurement to the date of contract award). Please contact bids-

mcalvert@wcpss.net .

VENDORS ARE CAUTIONED THAT ALL RESPONSES MUST BE ORGANIZED, IDENTIFIABLE AND READILY

ACCESSIBLE. A TEMPLATE IS PROVIDED FOR USE BUT ANY ADDITIONAL INFORMATION SHOULD

REFLECT IDENTIFIABLE LANGUAGE AND BE ACCESSIBLE AND ORGANIZED.

DELIVERY

If applicable, WCPSS reserves the right to consider the delivery time offered as a factor in the award of contract. Bidder

must specify in submitted response if there are any constraints on supply of proposed model(s) or unreasonable delays in

fulfillment timeline.

DEVIATIONS

Any deviations from specifications and requirements herein by bidder may subject proposal to disqualification.

FIRM BID

Prices and any other entry made hereon by the bidder shall be considered firm and not subject to change or withdrawal.

TAXES

Wake County Public School System is NOT tax-exempt. Unless otherwise indicated, tax must be computed and added to

your bid. Any itemized shipping charges are also subject to tax.

Page 5 of 15

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	251-25-251
Project Title:	SURVEILLANCE CAMERA EQUIPMENT/SUPPLIES
Description:	Wake County Public School System is seeking competitive bids from qualified Vendors to furnish and deliver surveillance cameras and equipment to replace damaged devices.
Opening Date:	2/12/2026 2:00 PM
Posted Date:	1/31/2026
Status:	Open
Department:	WAKE COUNTY BD OF EDUCATION


Solicitation Number * 251-25-251	Department WAKE COUNTY BD OF EDUCATION	Status Reason Open
Opening Date 2026-02-12T14:00:00.0000000	Posted Date * 2026-01-30T20:00:53.0000000Z	Commodity Code Surveillance and detection equipment
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Marcella Calvert
Description Wake County Public School System is seeking competitive bids from qualified Vendors to furnish and deliver surveillance cameras and equipment to replace damaged devices.

Attachments IFB #251-26-251_SURVEILLANCE CAMERA EQUIPMENT_SUPPLIES_FINAL_mc.pdf (443.48 KB)

SURVEILLANCE CAMERA EQUIPMENT/SUPPLIES

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