801G-27 Asphalt Concrete, Bituminous Mixes, Equipment Rental, and Material Hauling
| Location: | Ohio |
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| Posted: | Feb 26, 2026 |
| Due: | Mar 19, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000037238 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000037238 |
| Solicitation Name: | 801G-27 Asphalt Concrete, Bituminous Mixes, Equipment Rental, and Material Hauling |
| Original Begin Date: | 2/26/2026 2:59:23 PM |
| Begin Date: | 2/26/2026 2:59:23 PM |
| End Date: | 3/19/2026 1:00:00 PM |
| Inquiry End Date: | 3/12/2026 1:00:00 PM |
| Commodity: | Asphalt |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DOT-Dept of Transportation |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Invitation To Bid (ITB) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000037238
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Solicitation Name
801G-27 Asphalt Concrete, Bituminous Mixes, Equipment Rental, and Material Hauling
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RFx Type
Invitation To Bid (ITB)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
2/26/2026 2:59:23 PM (ET)
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Amendment?
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End Date
3/19/2026 1:00:00 PM (ET)
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Inquiry End Date
3/12/2026 1:00:00 PM
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Summary
The purpose of this invitation to bid is to establish a term contract for Asphalt Concrete, other Bituminous Mixes,
Labor rates, Material Hauling, and Equipment rental. All materials and services shall be provided in accordance with the current ODOT Construction & Material Specification Book (C&MS) at time of award.
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Predecessor Contract
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Process
OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training |
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
ITB 801G – Asphalt Concrete, Bituminous Mixes, Equipment Rental, and Material Hauling 02 /
26 / 2026
REQUIREMENTS/SPECIFICATIONS
Minority Business Enterprise (MBE) Set-Aside Bidding Opportunity
Section 1: Intent
The purpose of this invitation to bid is to establish a term contract for Asphalt Concrete, other Bituminous
Mixes, Labor rates, Material Hauling, and Equipment rental. All materials and services shall be provided in
accordance with the current ODOT Construction & Material Specification Book (C&MS) at time of award.
This invitation to bid is set-aside exclusively for Minority Business Enterprise (MBE) bidders certified by the
State of Ohio, Department of Administrative Services, and Equal Opportunity Division. Only bids from
certified MBEs will be considered for award of this invitation to bid.
Section 2: Multiple Award
ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an
award to all responsive State of Ohio, MBE certified bidders pursuant to O.R.C. 5513.02.
Vendors must submit their Bid Responses electronically in Ohio Buys before the published deadline date
& time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid
Responses, or unsolicited Proposal amendments after the deadline. Vendors must allow adequate time for
uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid
Responses as early as possible.
Note: If a second round is issued for any reason, vendors must resubmit their bid if they had already
submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new
round. New rounds may be the result of an addendum, extensions, etc.
Note: The Signature process takes place after the award now. The email will come from
documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The
subject line will be the bid # Signature Request, (example: 101G-25 Signature Request). No contract can
be issued to your company until we receive your signature to complete the process. And you must have an
OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into
https://ohiopays.ohio.gov
Section 3: Plant Locations
Bidders may submit unit bid pricing for multiple plant locations.
Bidders should complete an Excel pricing page for EACH plant location bid.
A separate pricing (excel) file should be submitted for EACH plant location.
Any plants submitted with this bid must have a valid AWP Code at the time of the bid closing.
Section 4: Contract Duration
The effective duration of this contract shall be from the Date of Execution through February 28, 2027.
Section 5: Product Specifications
Rev. 05/27/2025
1
Specification references included in the Department’s Excel Pricing page are incorporated into this Contract
by reference and can be located in the Ohio Department of Transportation current Construction and
Materials Specification (C&MS) book and provisions of the current version of supplemental specification
800 (available electronically via the link below) at time of award:
https://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-Book.aspx
Materials provided must conform to their applicable current C&MS specification. Specification references
have been provided on the Department’s Excel pricing page at time of award.
To access current Supplemental Specifications (800 series), please follow the link below:
http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSupplementalSpe
cificationsandSupplements.aspx
All mixing operations and plants supplying material on this invitation must meet the applicable requirements
contained in the current C&MS at time of award.
All plant operation and equipment must meet the requirements of section 402 in the current C&MS book at
time of award.
Vendor is responsible for ensuring current plant certification is in place when materials are requested.
The JMF (Job Mix Formula) will be provided by ODOT or the Contractor/Producer as directed below for a
PO (Purchase Order). The Contractor/Producer will provide quality control as directed below:
The District Testing Engineer of the purchasing District will provide the JMF for any 301 as referenced in
the current C&MS at time of award. Tolerances from the JMF of +/- 0.50% for PG binder and +/- 6.0%
passing the No. 4 sieve will be used for acceptance. District sampling will be at the direction of, and using
procedures provided, by the District Testing Engineer. A minimum of one sample per 500 tons is required.
For orders less than 500 tons, one sample is required per purchase order.
The Contractor/Producer will provide the JMF for any 448 items. The JMF will be approved by current
ODOT procedures. The current requirements of 403, 441 and 448 (quality control and acceptance testing
included) will apply for purchase orders of over 3000 tons of 448 material. The Contractor/Producer will be
given 48 hours notice from the District so he can prepare for QC testing. The current small quantities
guideline (Small Quantity Bituminous Concrete Testing and Acceptance) can be used, if applicable, for
purchase orders over 3000 tons. For purchase orders under 3000 tons, only an approved JMF for 448 is
required. District sampling will be at the direction of, and using procedures provided by, the District Testing
Engineer. Sampling frequency will be at least every 750 tons.
Aggregate suppliers are required to be properly certified in accordance with Supplement 1069 (link below):
https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1069_04202018_
for_2023.pdf
5.1 Asphalt mixtures may be produced using the warm mix asphalt method according to 402.09
except as restricted by specification.
5.2 Vendor Notes: This will allow the vendor to provide product specific information on any item(s) bid on the
material pricing tab. Vendor will not use this section to include additional conditions to any of the materials
being supplied.
5.3 Milling / Planing / Grinding
Rev. 05/27/2025
2
Shall be in accordance with current Construction and Material Specifications. Refer to the following Item
#’s and Supplemental Specifications.
• Pavement planing or cold milling (refer to Item # 254)
• Pavement diamond grinding (refer to Item # 257)
• Pavement micro-planing, Class B (refer to Supplemental Specification 897)
o Equipment, Planing, Surface Patching, Surface Tolerances also under SS 897
The vendor will be responsible for collecting all waste material (water, dust, fines, etc) from the work
performed and properly disposing of the materials.
Gradation of Reclaimed Asphalt Concrete Pavement (RACP)
Shall be per Item # 703.18 A.
Sieve Size
Total Percent Passing
11/2 inch (37.5mm)
3/4 inch (19.0mm)
3/8 inch (9.5mm)
No. 4 (4.75mm)
No. 30 (600µ)
100
80 to 100
60 to 90
30 to 90
3 to 20
Section 6: Non-Conforming Materials and Price Adjustments.
The District shall save the sample (if applicable) and prepare a report for all materials that fail to meet the
applicable requirements of specifications.
A copy of the test report, price adjustment, and documentation on the use of the material shall be sent by
the District Highway Management Administrator to the Vendor within 14 calendar days of the test.
Written notice must be given to the Vendor, who may appeal the price adjustment within 10 calendar days
of receipt of the test report and price adjustment.
If the Vendor appeals the price adjustment, the appeal shall be sent by the Vendor to the District Highway
Management Administrator. If the vendor and the District cannot resolve the dispute, the matter shall be
forwarded to the Office of Contracts for final resolution.
Failure to file an appeal within the allotted time shall result in a waiver of the Vendor’s right to appeal the
price adjustment.
After the Vendor’s appeal time has elapsed and no appeal has been submitted, the District shall process
the payment for the material reflecting the use of material that has failed to meet the Department’s
specifications.
A minimum non-conformance fee of $300.00 shall be applied to all deficient materials test reports, unless
a higher appropriate deduction is established. If the total bid price for the quantity is less than $300.00,
then the minimum non-conformance fee shall be the total bid price.
The District shall include the appropriate adjustment in the material price as follows:
6.1 Low Bitumen Content
If a sample of asphalt concrete or asphalt concrete base has a bitumen content below the specification
limits, then the following formula applies:
A ($/CY) = [{BR - BA - L} x QT x PI] / [QV x 100]
Rev. 05/27/2025
3
B ($/CY) = {BR - BA - L} x P x 0.233
Price Adjustment ($) = {A + B} x QV
Where: BR = required bitumen content (%)
BA = actual bitumen content (%)
L = allowable limits from design (%) = usually 0.5 %
QT = effected quantity in tons
QV = effected quantity in cubic yards
PI = placing index for month material placed ($/ton)
P = bid price or material price ($/CY)
6.2 High Bitumen Content
The District Highway Management Administrator may accept, without a price deduction or administrative
fee, asphalt concrete base material produced with a high bitumen content, provided the Contractor
immediately brought the subsequent production into the specification limits and continued to control the mix
within reasonably close conformity to the specifications.
If the material continues to be produced outside the specification limits or inconsistent control of the material
following the above allowance persists, then the DCE shall review the performance of the material to
determine if the material can remain in place. If the material is allowed to remain in place, then the pay
adjustment shall be 5 percent of the purchase price of the in-place material.
6.3 Bitumen Content or 4.75 mm (No. 4) Sieve Outside Range
Limitation
If a sample of asphalt concrete or asphalt concrete
base is outside the range limitation specified for
bitumen content or the 4.75 mm (No. 4) sieve, then the following formula applies:
Price Adjustment = P x 0.05
Quantity to Apply Price Adjustment * = QV x F
Where: F = fraction out on range based on the number of tests outside the range limitation divided by the
total tests performed
P = bid price or material price
QV = effected quantity in cubic meters (cubic yards)
* Any remaining quantity shall have no deduction.
6.4 PG Binder
If a check sample of PG binder from a hot mix facility fails to meet the grade requirements and is proven to
fail by at least two sample failures and a refinery sample taken at the same time is proven to pass the
following formula applies:
Price Adjustment = P x A x Q
Where: Q = quantity of PG binder affected
P = material price, bid price
A = total of applicable adjustment factors from chart
Adjustment factor for PG binder sample failure
m-value failure
0.290 - 0.299 A = 0.05
0.280 - 0.289 A = 0.10
0.270 - 0.279 A = 0.20
0.269 or less A = 0.30
Rev. 05/27/2025
4
Original DSR (G*/sin delta) less than 1.00kPa A = 0.30
Any other PG properties A = 0.05
Section 7: Equipment
ODOT will direct the time and place of the use of the vendor’s equipment. The vendor’s operators and
other employees will be under the direction and supervision of ODOT.
The vendor shall not park equipment on the right-of-way without approval of the project supervisor. All
staging areas in the right-of-way must be approved by the project supervisor.
7.1 Equipment Mobilization (F.O.B. Job site)
The initial mobilization and final mobilization are included in each pay item for each contract unless the
price page provides a lump sum mobilization pay item.
On site mobilization, transporting by tractor and low boy will be included in the initial mobilization for site
mobilizations of two (2) miles or less. On site mobilization, transporting by tractor and low boy, for site
mobilizations exceeding two (2) miles will be a per hour cost based upon bid prices.
Moving equipment - self-propelled moving of equipment will be charged as operating time.
7.2 Traffic Control
ODOT may choose to provide traffic control or pay the vendor to do so per vendor bid items Miscellaneous
Traffic Control Equipment (Paving Related), Flagger, Flagger with Pickup Truck, or Maintaining of Traffic.
7.3 Ohio EPA Division of Air Pollution Control Engineering Section Engineering Guide #57
Reasonably Available Control Measures (RACM), pursuant to OAC rule 3745-17-
08(B), for fugitive dust emissions are to be followed when performing:
1. Structural abrasive blasting
2. Surface cleaning of concrete and other highway surfaces
3. Concrete cutting
4. Asphalt cutting
5. Bridge deck preparation for resurfacing.
Refer to Section 14 for Guide #57.
Section 8: Payment
The “operating hourly rate” will be the rate that the vendor will be paid for the actual operating hours for
each piece of equipment. At the completion of work at the end of each day, the vendor and the project
supervisor will come to an agreement on the number of hours of work performed that are to be submitted
for payment.
8.1 Asphalt Placement
Per ton payment shall be based on the project quantity not the daily production. Per ton bid rate will apply
to projects where a pavement course is placed. Projects involving repairs only or the repair portion of any
project shall use the hourly rates bid. (i.e., full or partial depth repairs) When ODOT trucking is used,
payment will be based on the hourly rates bid.
8.2 Pavement Planing
Rev. 05/27/2025
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