800-27 Aggregate

Location:	Ohio
Posted:	Feb 26, 2026
Due:	Mar 18, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	SRC0000037230
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000037230
Solicitation Name:	800-27 Aggregate
Original Begin Date:	2/26/2026 12:19:52 PM
Begin Date:	2/26/2026 12:19:52 PM
End Date:	3/18/2026 1:00:00 PM
Inquiry End Date:	3/12/2026 1:00:00 PM
Commodity:	Aggregates
MBE Set Aside:	MBE Set Aside
Agency:	DOT-Dept of Transportation
Solicitation Status:	Open for Bidding
Solicitation Type:	Invitation To Bid (ITB)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000037230

Solicitation Name

800-27 Aggregate

RFx Type

Invitation To Bid (ITB)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

2/26/2026 12:19:52 PM (ET)

Amendment?

End Date

3/18/2026 1:00:00 PM (ET)

Inquiry End Date

3/12/2026 1:00:00 PM

Summary

The purpose of this invitation to bid is to establish a term contract for aggregate materials and trucking rates to specified locations as referenced herein.

Predecessor Contract

Process

OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training

Ship To

Contracting Entity

DOT-Dept of Transportation

1 Record(s)

0 Record(s)

Solicitation Documents

Keywords

Reset

Title	Type	Att.	Validity End Date	Validity End Date
Bid Document	RFx Commercial Documents (Approved)	800-27.pdf
Pricing Document	RFx Commercial Documents (Approved)	800-27 Pricing.xlsx

2 Record(s)

Attachment Preview

Section 1:

Section 2:

ITB 800-27 Aggregate 02 / 26 / 2026

REQUIREMENTS/SPECIFICATIONS

Minority Business Enterprise (MBE) Set-Aside Bidding Opportunity

Intent

The purpose of this invitation to bid is to establish a term contract for aggregate materials and trucking rates

to specified locations as referenced herein.

Multiple Award

This invitation to bid is set-aside exclusively for Minority Business Enterprise (MBE) bidders certified by the

State of Ohio, Department of Administrative Services, Equal Opportunity Division. Only bids from certified

MBEs will be considered for award of this invitation to bid.

The Department will accept all responsive bids submitted on or before the specified bid opening date and

make an award to all responsive MBE certified bidders.

Vendors must submit their Bid Responses electronically in Ohio Buys before the published deadline date

& time, Columbus, Ohio local time on the Proposal due date. Vendors will not be able to submit Bid

Responses, or unsolicited Proposal amendments after the deadline. Vendors must allow adequate time for

uploading a Bid Response prior to the due date and time. ODOT recommends that vendors submit Bid

Responses as early as possible.

Note: If a second round is issued for any reason, vendors must resubmit their bid if they had already

submitted in a previous round, as the previously submitted Bid Responses do NOT carry over to the new

round. New rounds may be the result of an addendum, extensions, etc.

Note: The Signature process takes place after the award now. The email will come from

documents@esign.ohio.gov and will go to the signatory that was identified in the bid submission. The

subject line will be the bid # Signature Request, (example: 101G-25 Signature Request). No contract can

be issued to your company until we receive your signature to complete the process. And you must have an

OAKS Payor ID before a contract can be issued. To obtain that, you will need to go into

https://ohiopays.ohio.gov

2.1 Submitting Multiple Plant Locations

Bidders should submit their multiple plant locations in the same bid package. Bid pricing for each plant

location must be completed and submitted on a separate Microsoft Excel file containing the plant’s price

sheet. Only one pricing file may be submitted for a plant location.

Naming Conventions for Excel Pricing Sheets

When saving the Excel Pricing Pages, please name the files per the following naming conventions.

Abbreviated company name, plant location.xlsx

For example: Allied-Twinsburg.xlsx or Allied-Plant 86.xlsx

2.2: Purchasing Off Contract Activity

Rev. 05/27/2025

ODOT reserves the right to purchase items off contract when the awarded contract Vendor(s) within a

driving distance of twenty-five (25) miles from the ODOT defined destination location cannot supply the

item(s).

Section 3:

Section 4:

Contract Duration

The effective duration of this agreement shall be from Date of Execution through February 28, 2027.

Specifications

Specifications pertaining to aggregates as shown herein and incorporated into this ITB are found in the

2023 Ohio Department of Transportation Construction and Materials Specifications handbook (C&MS) and

provisions of the current version of supplemental specification 800 that is in force at time of award. Links to

these specifications have been included below and are incorporated by reference.

http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/2023-Online-Spec-

Book.aspx

http://www.dot.state.oh.us/Divisions/ConstructionMgt/OnlineDocs/Pages/ProposalNotesSuppleme

ntalSpecificationsandSupplements.aspx

4.1 Specifications for Aggregates

Materials specified in this invitation to bid must conform to the size specifications set forth for in the 2023

ODOT Construction and Material Specification (C&MS) book. The applicable C&MS specifications have

been identified on the pricing page.

Aggregate Types per 703

• Crushed Carbonate Stone

• Gravel

• ACBF or Steel Slag

• Natural Sand

• Etc.

Common Aggregate C&MS Item # References

• 703

• 203

• 611

• 304

• 411

• 617

• Etc.

Specification References

• 703.02 -703.20

• Etc.

4.2 Aggregate Supplier Certification

Rev. 05/27/2025

Aggregate suppliers must be certified with a proper AASHTOWare Project Construction & Materials

(AWP) code through the Office of Materials Management at the time of the bid opening in accordance

with Supplement 1069. The AWP code identifies the pit, mine, or redistribution yard from where the

quoted aggregate comes. Any pit, mine or redistribution yard that has not obtained an AWP Code, has

not been approved by ODOT, shall not be considered for award.

A proper AWP code should be submitted on the Plant Information page of the Department’s Microsoft

Excel file as proof of this certification. The link for the price sheet from the Department’s Microsoft Excel

file is indicated on the front cover of this bid.

For information regarding AWP codes and the procedure to become certified, please contact Mickey

Cronin at (614) 275-1343.

4.3 Non-Conforming Materials

The District will save the sample (if applicable) and prepare a report for all materials that fail to meet the

applicable requirements of specifications.

A copy of the test report, price adjustment, and documentation on the use of the material will be sent by the

District Highway Management Administrator to the Vendor within 14 calendar days of the test.

Written notice must be given to the Vendor, who may appeal the price adjustment within 10 calendar days

of receipt of the test report and price adjustment.

If the Vendor appeals the price adjustment, the appeal will be sent by the Vendor to the District Highway

Management Administrator. If the vendor and the District cannot resolve the dispute, the matter will be

forwarded to the Office of Contracts for final resolution.

Failure to file an appeal within the allotted time will result in a waiver of the Vendor’s right to appeal the

price adjustment.

After the Vendor’s appeal time has elapsed and no appeal has been submitted, the District will process the

payment for the material reflecting the use of material that has failed to meet the Department’s

specifications.

A minimum non-conformance fee of $300.00 will be applied to all deficient materials test reports. , If the

total bid price for the quantity is less than $300.00, then the minimum non-conformance fee will be the total

bid price.

The District will include the appropriate adjustment in the material price as follows:

A. Gradation (304)

When material is inadvertently incorporated into the work the following scale deduction will be used for

each failed sample and on each sieve.

Percent Out

of Gradation

Percent Deduction

of Material Cost

(All sieves except No. 200)

Percent Deduction

of Material Cost

(No. 200 sieve)

0.1 - 1.0

(1)

1.1 - 2.0

2.1 - 3.0

Rev. 05/27/2025

3.1 - 4.0

4.1 - 5.0

5.1 or greater

(2)

Notes: (1) Minimum administrative fee will apply.

(2) Material removed and replaced at no cost to the Department.

The deduction is not cumulative, when the aggregate fails to meet the specified gradation on more than

one sieve, the largest deduction will apply. This deduction will apply to all material represented by the

sample.

Section 5: Liquidated Damages for Load Limit Violations

The Department reserves the right to spot-check truck and/or trailer loads at point of delivery, for weight

conformance to the weight shown on weight slip or invoice (including tare weight if deemed advisable).

Upon direction by authorized transportation personnel, the truck will proceed to the nearest independent

scale for such weight determination.

Any vehicle being used to haul materials under this contract will be loaded so as not to exceed the combined

or gross weight declared for the vehicle in its registration under the International Registration Plan.

Any vehicle being used to haul materials under this contract and registered under the International

Registration Plan must have its combined or gross weight declared so as to be in conformance with the

legal weight limitations imposed on vehicles traveling on any road or street in Ohio (See ORC §5577.04).

Any vehicle determined to have a gross vehicle weight in excess of the combined or gross weight declared

for the vehicle in its registration under the International Registration Plan will be considered overloaded.

For the purpose of assessing liquidated damages, the extent of “overload” to which damages will apply will

be the difference between the IRP-declared combined or gross weight and the measured gross weight of

the vehicle. This schedule will apply in all cases, except where a Special Hauling Permit has been issued

for the vehicle by the Ohio Department of Transportation, Office of Highway Management, Hauling Permit

Section, in the amount up to the measured gross weight of the vehicle.

Schedule of Liquidated Damages for Vehicle Overloads:

Overloads (lbs)

1 - 2,000

2,001 - 5,000

5,001 - 10,000

10,001 +

Liquidated Damages

$80.00

$100.00 + $1.00 per 100 lb of overload

$130.00 + $2.00 per 100 lb of overload

$160.00 +$3.00 per 100 lb of overload

Drivers of all vehicles being used to haul materials on this invitation will be informed by the supplier that

liquidated damages will be assessed for overloads.

These provisions are strictly for the convenience of administering this contract and will not be construed to

replace or waive any provision of the Ohio Revised Code or Ohio Administrative Code pertaining to vehicle

weight limitation.

Section 6: Pricing

Bidders must submit their lowest net unit bid prices for the commodities and services specified in the Excel

pricing page, guaranteed firm for the contract duration.

The Department is requesting unit bid pricing for:

Part 1 - Aggregate, plant pickup (cost per ton).

Part 2 - Freight rates for material delivered to an unspecified destination.

Rev. 05/27/2025

Part 3 - Freight rates for material delivered to specified destinations within a county.

It is the responsibility of the bidder to assure that each one of its plant locations submits a bid in response

to this invitation to bid.

The link for the Excel pricing page from the Department’s Microsoft Excel file is indicated on the front cover

of this bid.

Rev. 05/27/2025

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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800-27 Aggregate

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See also