IFB: GHA2026-0301 Hopkins Park Ornamental Fencing Project

PROJECT-BASED VOUCHERS REQUEST FOR PROPOSALS

ISSUE DATE: Monday, June 17, 2024

DUE DATE: Open until 100 project-based vouchers are under contract

Commitment of Project-Based Vouchers

Project-based vouchers (PBVs) are a component of a public housing agency’s (PHA’s) Housing Choice Voucher (HCV) program. PHAs are not allocated additional funding for PBV units; the PHA uses its tenant-based voucher funding to allocate project-based units to a project. Projects are typically selected for PBVs through a competitive process managed by the PHA. HACG hereby incorporates HUD regulations found at 24 CFR 983 into the requirements of this RFP. Additionally, the HACG’s Administrative Plan, Chapter 17, Project-Based Vouchers, is incorporated in this proposal and is available upon request. HACG will enter into a Housing Assistance Payment (HAP) Contract, and during the term of said contract, HACG will make HAP payments to the owner for units leased and occupied by eligible families unless otherwise outlined in the HAP Contract.

HACG may project-base up to 20 percent of its authorized voucher units. In a single project, PBVs may be attached to the higher of 25 units or 25 percent of units in a project.

1. General Conditions

a. Intent: It is the intent of this Request for Proposals (RFP) to secure the commitment of up to 100 Project-Based Vouchers as part of the Housing Authority of the City of Greenville’s (HACG) Housing Choice Voucher program through existing units within the City of Greenville, N.C. Existing housing is defined as housing units that already exist on the proposal selection date and that substantially comply with the Housing Quality Standards (HQS) on that date. (The units must fully comply with the HQS before execution of the Housing Assistance Payment (HAP) Contract.)

b. Deadline: Please provide one (1) original and three (3) copies of your proposal in a sealed envelope. All submittals will be received and time-stamped on a continual basis until 100 project-based vouchers are under contract. Proposals should be submitted to:

Submittal for “RFP Project-Based Voucher”

Attn: Percell Harris

Housing Authority of the City of Greenville

1103 Broad Street

Greenville, NC 27834

Our administration building lobby is open Monday through Friday from 8:00 am – 5:00 pm. A drop box is located at our administrative building if submitted on Saturday or Sunday. Electronic submissions or fax submissions are not accepted and will be deemed unresponsive. Owner proposals will be accepted on a first-come-first-served basis, but no later than the deadline listed above, and will be

evaluated using the evaluation criteria referenced in this RFP.

c. Questions: Any questions concerning this RFP should be directed to Shanetta Moye. Questions can be submitted via email to moyesd@ghanc.net.

d. RFP Development Costs: The offeror will bear all costs incurred in the preparation and submission of proposals.

e. Modification or Withdrawal of Proposals: Proposals may be modified or withdrawn in person by an authorized representative of the offeror or by written notice received at any time prior to the closing date and time specified.

f. Reservation of Rights: The Housing Authority reserves the right to reject any or all proposals, to waive any informality in the RFP process, or to terminate the RFP process at any time if deemed in the best interest of the Housing Authority.

i. The Housing Authority reserves the right to terminate any contract awarded pursuant to this RFP, for convenience, upon 30 days written notice.

2. Scope of Services

a. HACG is looking for a qualified owner with experience and capabilities that can demonstrate the following:

i. Their alignment with the PHA goal of deconcentrating poverty and expanding housing and economic opportunities.

ii. The provided housing is not an ineligible housing type as referenced in 24 CFR 983.53 and 24 CFR 983.54.

iii. The Existing Housing Site and Neighborhood Standards:

1. Be adequate in size, exposure, and contour to accommodate the number and type of units proposed.

2. Have adequate utilities and streets available to service the site.

3. Promote a greater choice of housing opportunities and avoid undue concentration of assisted persons in areas containing a high proportion of low-income persons.

4. Be accessible to social, recreational, educational, commercial, and health facilities and services and other municipal facilities and services equivalent to those found in neighborhoods consisting largely of unassisted similar units; and

5. Be located so that travel time and cost via public transportation or private automobile from the neighborhood to places of employment is not excessive.

iv. An environmental review has been conducted for the proposed site,

and any necessary mitigating measures have been addressed. The

offeror bears the responsibility of determining whether or not PBV

assistance is categorically excluded from review under the National

Environmental Policy Act and whether or not the assistance is subject

to review under the laws and authorities listed in 24 CFR 58.5.

v. The intent to execute a Housing Assistance Payment (HAP) Contract at such

time all HAP Contract units fully comply with Housing Quality Standards as

defined in 24 CFR 982.401 or other standards set forth by HUD on or after

this proposal. The length of the term of the HAP contract for any contract

unit may not be less than one year or more than 20 years. At the time of

the initial HAP contract term or any time before the expiration of the HAP

contract, the PHA may extend the term of the contract for an additional

term of up to 20 years if the PHA determines an extension is appropriate to

continue providing affordable housing for low-income families.

3. Rent to Owner

a. The amount of the initial rent to an owner of units receiving PBV assistance is established at the beginning of the HAP contract term. During the term of the HAP contract, the rent to the owner is redetermined at the owner’s request in accordance with program requirements, and at such time, there is a ten percent or greater decrease in the published FMR.

b. Except for certain tax credit units referenced in 24 CFR 983.301(c), the rent to owner must not exceed the lowest of the following amounts:

i. An amount determined by the PHA, not to exceed 110 percent of the applicable fair market rent (or any HUD-approved exception payment standard) for the unit bedroom size minus any utility allowance;

ii. The reasonable rent; or

iii. The rent requested by the owner.

4. Evaluation Criteria

Selection of an owner to render services pursuant to this RFP will be made in accordance with HUD and Authority procurement regulations as well as the Evaluation Criteria outlined below. Owner proposals will be accepted on a first-come, first-served basis. All responsive proposal packages received by the time and date specified in this RFP shall be evaluated by the RFP Evaluation Panel. The Authority will select an offeror

whose Proposal is most advantageous to the Authority. This award is subject to

approval by the HACG Board of Commissioners.

EVALUATION CRITERIA	POINT VALUE
Site location and project details	30 points
Experience as an owner in the tenant-based voucher program and owner compliance with the owner’s obligations under the tenant- based program	30 points
Extent to which the project furthers the PHA goal of deconcentrating poverty and expanding housing and economic opportunities	30 points
Extent to which units are occupied by families that are eligible to participate in the PBV program	5 points
If applicable, the extent to which services for special populations are provided on-site or in the immediate area for occupants of the property	5 points
Section 3 Compliance	5 points
Total	105 points

Submittals:

HACG Conflict of Interest Statement Non-Collusive Affidavit

Attachments:

Housing Assistance Payment (HAP) Contract for Existing Housing Part I and II Housing Authority of the City of Greenville Administrative Plan Chapter 17- Project-Based Voucher HUD Section 3 Clause

HACG Conflict of Interest Statement

1. Neither the HACG nor any of its subcontractors may enter into any contract or arrangement in connection with a project in which any of the following classes of people has an interest, direct or indirect, during his or her tenure or for one year thereafter:

a. Any present or former member of the HACG governing body or any member of their immediate family.

b. Any employee of HACG who formulates policy or who influences decisions with

respect to the project(s), any member of the employee’s immediate family, or the employee’s partner.

c. Any public official, member of the local governing body, or State or local

legislator, or any member of such individual’s immediate family who exercises

functions or responsibilities with respect to the project(s) or HACG.

2. For purposes of this section, the term “immediate family member” means the spouse

or domestic partner, mother, father, brother, sister, or child of a covered class member.

3. No member of or delegate to the Congress of the United States of America or any representative of HACG shall be admitted to any share or part of any contract or to any benefits arising from it.

4. Conflict of Interest Certification of Offeror

a. The Offeror certifies to the best of its knowledge and belief, and except as otherwise disclosed, that no member of the classes of persons listed above has an interest or prospective interest, direct or indirect, financial, contractual, organizational, or otherwise, in the Offeror.

b. The Offeror agrees that if the contract is awarded to the Offeror, and after award, it discovers an actual or apparent conflict of interest, financial, contractual, organizational, or otherwise, with respect to this contract, it shall make an immediate and full disclosure in writing to the Contracting Officer which shall include a description of the action which the Offeror has taken or intends to take to eliminate the conflict. HACG may, however, terminate the contractor for the convenience of HUD and/or HACG.

c. In the absence of any interest in the Offeror held by a member of the classes referred to above and in the absence of any actual or apparent conflict, I hereby certify and affirm under penalties of perjury that to the best of my knowledge and belief, no actual or apparent conflict of interest exists with regard to my possible performance of the proposed contract.

Signature of Authorized Official or Offeror Date

Non-Collusive Affidavit

State of , County of .

, being first duly sworn deposes and says:

That is a (a partner or officer of the firm, etc.) of the party making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive or sham; that said Bidder/Offeror has not colluded, conspired, connived, or agreed directly or indirectly, with any Bidder/Offeror or person, to put in a sham bid/proposal or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference, with any person, to fix the bid price of the affiant or any other Bidder/Offeror, or to fix any overhead, profit or cost element of said price, or of that of any other Bidder/Offeror, or to secure any advantage against the Housing Authority of the City of Greenville; and that all statements in said proposal or bid are true.

By

Title

Subscribed and sworn to before me this day of , 20 .

My commission expires .

(Notary Seal required)

HUD Section 3 Clause-24 CFR. part 135.20

Every applicant, recipient, contracting party, contractor, and subcontractor shall incorporate, or cause to be incorporated, in all contracts for work in connection with a section covered project, the following clause (referred to as a "section 3 clause"):

A. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC 170lu. Section 3 requires that, to the greatest extent feasible, opportunities for training and employment be given to lower-income residents of the project area, and contracts for work in connection with the project be awarded to business concerns that are located in or owned in substantial part by persons residing in the area of the project.

B. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR 135, and all applicable rules and orders of the Department issued there under prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements.

C. The Contractor will send to each labor organization representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment and training.

D. The Contractor will include this Section 3 in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take the appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development, 24 CFR 135. The Contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR 135 and will not let any subcontractor unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations.

E. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR 135, and all applicable rules and orders of the Department issued there under prior to the execution of the contract shall be a condition of the Federal financial assistance provided to the project, binding upon the applicant or recipient, its specified by the grant or loan agreement or contract through which Federal assistance is provided and to such sanctions as are specified by 24 CFR 13.