26500021 RFP Audit Services
| Location: | Virginia |
|---|---|
| Posted: | Apr 3, 2026 |
| Due: | Apr 22, 2026 |
| Agency: | Christiansburg town |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26500021 RFP |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26500021 RFP
|
| Bid Title: |
26500021 RFP Audit Services
|
| Category: | Bid / RFP Opportunities |
| Status: | Open |
|
Attachment Preview
TOWN OF CHRISTIANSBURG
PURCHASING OFFICE
100 EAST MAIN STRET
CHRISTIANSBURG, VA 24073
PH: 540-585-7605
FAX: 540-382-3762
REQUEST FOR PROPOSAL (RFP)
RFP Number: 26500021
Audit Services
April 3, 2026
The Town of Christiansburg does not discriminate against faith-based organizations in
accordance with the Code of Virginia, § 2.2-4343.1 or against any bidder or offeror because of
race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state
law relating to discrimination in employment.
TABLE OF CONTENTS
SECTION I:
INSTRUCTIONS TO OFFERORS
SECTION II:
PURPOSE
SECTION III:
DESCRIPTION OF AND INFORMATION ABOUT THE TOWN
SECTION IV:
STATEMENT OF NEEDS
SECTION V:
PROPOSAL PREPARATION
SECTION VI:
FORMS
SECTION VII:
EVALUATION AND AWARD OF CONTRACT
SECTION VIII:
RESERVATION OF RIGHTS
SECTION IX:
CONTRACT ADMINISTRATION
SECTION X:
PAYMENT PROCEDURES
SECTION XI:
TERMS AND CONDITIONS
ATTACHMENT A: ORGANIZATIONAL CHART
ATTACHMENT B: LIST OF KEY TOWN PERSONNEL
ATTACHMENT C: SAMPLE CONTRACT
2
SECTION I INSTRUCTIONS TO OFFERORS
A. The Town of Christiansburg (Town) is soliciting sealed proposals for the goods and/or services
specified herein and in accordance with all sections of this Request for Proposal (RFP).
B. All Proposals shall be submitted to the Town’s Procurement Officer by 2:00 PM EST on Wednesday,
April 22, 2026.
C. Each Offeror is responsible to confirm that his or her sealed proposal was received by the Town prior
to the time and date stated above. Proposals received after the deadline will not be accepted.
Electronic or mailed hardcopy submittals are accepted for this RFP, with the entire submittal being in
a single cohesive PDF file. Submittals shall be prepared simply and economically, providing a
straightforward, concise description of the firm’s capabilities to satisfy the requirements of the RFP.
Emphasis should be on completeness and clarity of content. Elaborate brochures and other
representations beyond that sufficient to present a complete and effective proposal are neither
required nor desired. Please do not duplicate information furnished in the RFP in the submittal. All
text in the PDF file shall be searchable using Adobe Acrobat software except within illustrations and
scanned registration documents.
To submit a hardcopy proposal through courier service/mail, proposals should be addressed to Tara
Vance, Procurement Officer, Christiansburg Town Hall, 100 East Main Street, Christiansburg,
VA 24073. Mailed or hand delivered proposals should be submitted in an envelope clearly marked
“RFP 26500021 Audit Services for the Town of Christiansburg”. Offeror’s name should also be
clearly marked on the outside of the envelope.
To submit an electronic proposal through eVA, refer to the online bidding instructions available at the
following link https://www.youtube.com/watch?v=KSxcAkOekW0. In order to submit an online bid
through eVA the Bidder should be a registered vendor in eVA. The Town is not responsible for
establishing vendors in eVA. Bidders are advised that the process of becoming an established vendor
in eVA may take several days. If the Bidder encounters any issues submitting an online bid through
eVA, the Bidder should contact eVA Customer Care for assistance. Note that eVA will not accept
files larger than 60 MB.
D. Questions will be received by Tara Vance, Procurement Officer, until Monday, April 13, 2026 at
5:00 PM, EST. Questions will be answered in the form of an Addendum to be posted no later than
Wednesday, April 15, 2026, at 5:00 PM, EST. Questions received less than eight (8) days prior to the
date for opening of proposals may not be answered.
E. Any revisions or corrections to the Request for Proposal will be in the form of an Addendum, which
will be posted to the Bids and RFPs section of the Town’s website at www.christiansburg.org/bids.
F. Address all inquiries and correspondence regarding this RFP to:
Tara Vance
Procurement Officer
Email: tvance@christiansburg.org
Phone: 540-585-7605
Fax: 540-382-3762
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SECTION II PURPOSE
The intent and purpose of this RFP is to establish a contract through competitive negotiations with an
independent and qualified firm of licensed certified public accountants (hereafter referred to as Offeror or
CPA firm) to audit financial statements for the fiscal year ending June 30, 2026, with the option of
auditing the Town’s financial statements for four (4) subsequent fiscal years. Renewals are not automatic
and must be documented in writing and signed by both the Town and the successful Offeror.
Successful Offeror is expected to provide all expertise, qualified staff, and computers and necessary
software for auditing staff, and paper and miscellaneous supplies to complete the work and issue the
reports described herein. Report preparation and editing and printing the report will be the responsibility
of the CPA firm.
SECTION III DESCRIPTION OF AND INFORMATION ABOUT THE TOWN
A. GENERAL
1. For fiscal year 2025, the Town’s covered payroll was about $19.5 million for
approximately 318 full-time equivalent employees and total expenditures for all funds
were about $54.2 million. The accounting and financial reporting functions of the Town
are centralized.
2. A Town organizational chart is provided in Attachment A.
3. A list of key Town employees with the location of their principal offices is provided in
Attachment B.
4. The Town provides the following services to its citizens:
a.
Public Safety, e.g., Police, Fire and Rescue
b. Streets
c.
Water and Sewer Utilities
d. Stormwater Utility
e.
Waste Management
f.
Parks and Recreation
g. Aquatics Center
h. Planning and Building
i.
Engineering and GIS
j.
Public Works
k. General Administration
5. The Town of Christiansburg participates in following joint ventures with other local
governments:
a.
New River Valley (NRV) Regional Water Authority
b. Montgomery Regional Solid Waste Authority
c.
Virginia Tech-Montgomery Regional Airport Authority
d. NRV Airport Commission
e.
NRV Emergency Communications Regional Authority
f.
Blacksburg/Christiansburg/Montgomery Area Metropolitan Planning
Organization
g. Montgomery Regional Tourism Board
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B.
SPECIFIC
1. Information Systems
Vendor
Major Applications
Microsoft Dynamics
with Cogsdale Interface
General Ledger and Reporting System
Budgeting Module
Payroll
Accounts Receivable
Cash Receipts
Utility Billing
Gov.Collect
Tax Billing
Occupational Licenses
Parking Tickets
2. Accounting and Financial Matters
a.
The Town utilizes the following fund types and account groups in its financial
reporting:
No. of Funds with
No. of Individual
Legally Adopted
Fund Type
Funds
Budgets
1. Government
(a) General
1
1
(b) Special Revenue
(1) Major
1
1
(2) Non-major
4
4
(c) Debt Service
0
0
(d) Capital Projects
9
9
(e) Permanent
1
1
2. Business-type
(a) Enterprise
(1) Major
2
2
(2) Non-major
1
1
(3) Internal Service 0
0
(b) Private Purpose Trust 0
0
(c) Investment Trust
0
0
(d) Pension/Benefits Trust 0
0
(e) Fiduciary
0
0
b. The Town of Christiansburg prepares its budgets on a basis consistent with
GAAP.
c.
During the past fiscal year, the Town of Christiansburg received the following
federal/state pass through grants totaling about $4.3 million in federal
expenditures. Federal expenditures change from year to year.
d. The Town participates in the Virginia Retirement System (VRS), an agent
multiple-employer public employee retirement system, that acts as a common
investment and administrative agent for political subdivisions in the
Commonwealth of Virginia. The Town offers post-employment health benefits
to retirees on a pay as you go system as well as a sick leave divestiture plan that
is considered a pension plan. Please see the Annual Comprehensive Financial
Report (ACFR) for more information about these plans. The Town offers post-
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