Printing Consumables / Toner

Location:	North Carolina
Posted:	Jun 4, 2026
Due:	Jun 23, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	75 - Office Supplies and Devices
Solicitation No:	FB26254
Publication URL:	To access bid details, please log in.

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INVITATION FOR BID

ADVERTISEMENT FOR BIDS

PRINTING CONSUMABLES/TONER

Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals endorsed

Printing Consumables/Toner to be furnished to Forsyth County General Services will be

received by the City/County Purchasing Department in Suite 324, City Hall Building, 101 North

Main Street, Winston-Salem, NC until 10:00 a.m., June 23, 2026 at which time they will be

publicly opened and read.

Instructions for submitting bids and complete specifications may be obtained during regular office

hours, Monday – Friday, 8:00 a.m. to 5:00 p.m. at the same location, or by contacting TaWanna

Gates via email tawannag@cityofws.org or phone 336-747-6938. The City reserves the right to

reject any or all proposals.

FB 26254

NOTICE TO BIDDERS

Printing Consumables/Toner

It is the policy of the City of Winston-Salem & Forsyth County that an employee, officer, or agent

of the City/County may not participate in any manner in the bidding, awarding, or administering

of contracts in which they, or a member of their immediate family, their business partner, or any

organization in which they serve as an officer, director, trustee, or employee, have a financial

interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act

(ADA) and all rules and regulations promulgated thereunder. By submitting a proposal, the

successful bidder agrees to indemnify the City/County from and against all claims, suits, damages,

costs, losses, and expenses in any manner arising out of, or connected with, the failure of the

company, its subcontractors, agents, successors, assigns, officers, or employees to comply with

the provisions of the ADA or the rules and regulations promulgated thereunder.

All bids must be firm and not subject to increase, unless specified within the provisions of this bid

and mutually agreed upon by the City/County and the bidder. No special inducements will be

considered that are not a part of the original bidding document.

City/County Rights and Options

The City/County, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this bid at any time

• To cancel this bid with or without the substitution of another bid

• To take any action affecting this bid, this bid process, or the services subject to this bid that

would be in the best interests of the City/County

• To issue additional requests for information

• To require one or more service providers to supplement, clarify or provide additional

information in order for the City/County to evaluate the responses submitted

Public Records

Any material submitted in response to this bid will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process

and shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes.

Bidders must claim any applicable exemptions to disclosure provided by law in their response to

this bid. Bidders must identify materials to be protected and must state the reasons why such

exclusion from public disclosure is necessary and legal. The City reserves the right to make all

final determination(s) of the applicability of North Carolina General Statutes § 132-1.2,

Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the items requested herein shall be considered as a representation that

the bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which

affect those engaged or employed in the provision of such services, or equipment used in the

provision of such items, or which in any way affects the conduct of the provision of such items;

and no plea of misunderstanding will be considered on account of ignorance thereof. If the bidder

discovers any provisions in the bid documents that are contrary to or inconsistent with any law,

ordinance, or regulation, it shall be reported to the City/County in writing without delay.

FB 26254

Ethics Policy / Code of Conduct

The City of Winston-Salem & Forsyth County has established guidelines for ethical standards of

conduct for City/County representatives and to provide guidance in determining what conduct is

appropriate in particular cases. City/County representatives should maintain high standards of

personal integrity, truthfulness, honesty, and fairness in carrying out public duties; avoid any

improprieties in their roles as public servants including the appearance of impropriety; and never

use their position or power for improper personal gain. In establishing an ethics policy, the City of

Winston-Salem & Forsyth County desires to protect the public against decisions that are affected

by undue influence, conflicts of interest, or any other violation of these policies as well as promote

and strengthen the confidence of the public in their governing body. For a complete review of the

policy click:

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

Iran Divestment Act; Provider hereby certifies that it is not on the North Carolina State

Treasurer’s list of persons engaging in business activities in Iran, prepared pursuant to NCGS

§147-86.58, nor will Provider utilize on this agreement any subcontractor on such list.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize

on this agreement any subcontractor on said list.”

FB 26254

INSTRUCTIONS FOR BIDDERS

Printing Consumables/Toner

Bidders MUST have their bid delivered by the specified time and date. This bid sets forth the

minimum requirements that all submissions shall meet. Failure to submit proposals in accordance

with this request may render the bid unacceptable. Costs incurred by any bidder in the preparation

of his/her response to the bid are the responsibility of the bidder and will not be reimbursed by the

City of Winston-Salem & Forsyth County. Bidders shall not include any such expenses as part of

their proposals.

PREPARATION OF BID

It is certified that this bid is made in good faith and without collusion with any person submitting

a bid for these items or with any officer or employee of the City of Winston-Salem & Forsyth

County. The undersigned further agrees that in connection with supplying the specified items, not

to discriminate against any employee or applicant for employment because of race, religion, color,

sex, age, handicap, political affiliation, or national origin. Bids MUST be on the standard forms

as furnished in this bidding document by the City/County Purchasing Department.

Two bids shall be submitted (please mark the original copy) on the Bid Proposal Form. Forms are

to be produced from this file. Hand-written forms will not be accepted. Copy shall be properly

signed and witnessed. Bids shall be submitted on or before the time set forth for the opening of

bids, addressed and labeled as set forth in the Instructions for Bidders. Late bids will not be

considered. Neither emailed nor faxed bids are acceptable.

INTERPRETATION OF DOCUMENTS

Should any bidder find any discrepancies in, or omission from, the specifications or other contract

documents, or should the bidder be in doubt as to their meaning, he shall at once notify TaWanna

A. Gates at (336) 747-6938 tawannag@cityofws.org and obtain an interpretation or clarification

prior to submitting his bid. Any request for interpretation or clarification given in accordance with

this provision shall be in writing.

Questions relative to this bid shall be submitted by 12 noon, June 15, 2026 per email to

tawannag@cityofws.org and copy mundyea@forsyth.cc

ADDENDA

The bidder may, during the bidding period be advised by addenda of additions, deletions or

alterations in any of the documents forming a part of this bid. All such changes shall be included

in the work covered by the bid and shall become a part of the contract. The bidder shall

acknowledge receipt of each addenda.

SUBMIT BIDS TO THE FOLLOWING LOCATION:

US Postal Service address:

Hand-delivery or FedEx address:

City/County Purchasing Department

Post Office Box 2511

101 N. Main Street, 324 City Hall

Winston-Salem, North Carolina 27102

Winston-Salem, North Carolina

27101

FB 26254

Forsyth County Invitation for Bids

Printing Consumables/Toner

1. General Information

Forsyth County is requesting bids from qualified suppliers for the purchase of various OEM laser

and inkjet toner cartridges as specified in Attachment A labeled Printing Consumables/Toner Bid

Sheet. The intent is to award multiple Purchase Orders to one or more vendors based on the

lowest price per item. Attachment A is an estimated projection of supplies for a 6-month time

period, using historical order data. This attachment is included for informational purposes only

and is not a guarantee of future order amounts. Orders will be placed incrementally, on an as-

needed basis, over the course of 6 consecutive months. Quantities are subject to change during

the proposed term; therefore, the quantities listed in Attachment A are not to be considered

guaranteed quantities during the proposed term.

Vendors must meet the following mandatory minimum qualifications:

1. Vendor must be registered to do business in North Carolina (registered with N.C. Secretary of

State.

2. Vendor must provide a single point of contact to handle requests, address needs and manage

the overall contract.

3. Vendor must be able to fulfill paper orders within 3-4 business days of receiving the order, for

items awarded.

2. Scope

Awards will be based on bidders’ per item pricing as outlined in Attachment A. Bidders should

submit brand specific pricing for items noted as being brand specific items on Attachment A.

Substitutes for brand specific items will only be accepted in the event of complete

discontinuance of the brand specific item noted in the bid document. Submitted pricing should be

valid for beginning on the date of award, which is anticipated to be July 2026 through December

31, 2026. Pricing should be firm and not be subject to increase during this time.

3. Taxes

Prices provided by the vendor should not include any applicable taxes.

FB 26254

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	FB26254
Bid Title:	Printing Consumables / Toner
Category:	Formal Bids
Status:	Open