IFB 26039AD Electrical Equipment Troubleshooting and Repair Services Part I & II

C I T Y O F D A Y T O N, O H I O
AD # 5/28 & 6/2
INVITATION FOR BID
IFB No. 26039AD
Purchasing Division
Room 514, CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
Electrical Equipment Troubleshooting and Repair Services (Only) Part I of II
For Further Information Contact: Date May 28, 2026
Austin Dickison
Room 514, CITY HALL Nicole Fox
101 W. Third St. Purchasing Agent
Dayton OH 45402
Phone No. 937-333-4035
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 11:00 A.M. local (Dayton OH) time on June 23, 2026
User Agency: Water
Your bid is requested for the following:
To establish a firm Price Agreement for Electrical Equipment Troubleshooting and Repair Services (Only) with pricing to remain firm for
the period July 1,2026 through June 30, 2027 with a possible option to renew, at the City of Dayton's discretion, firm pricing for three (3)
additional 12-month periods from July 1, 2027 through June 30, 2030.
Voluntary Site Visit: Will be held at 12:00 P.M. local (Dayton, OH) time on June 9, 2026 beginning at the City of Dayton's Division of
Water Supply and Treatment facilities located at 3210 Chuck Wagner Lane, Dayton, Ohio 45414. Please ring buzzer at Security Gate to
be invited into the facility.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton, please complete and
submit your complete Vendor Application form. Forms must be on file with the City of Dayton before any Purchase Order or contract can
be awarded with your company.
Questions: Please submit any and all questions in writing to Austin Dickison at Austin.Dickison@daytonohio.gov no later than 11:00 AM
on June 11, 2026. Answers will be posted by end of business on June 16, 2026.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All supplemental
documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been
made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this
I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand
names on our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the
judgment of proper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to
quote, advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council,
371 W. Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or
contract can be issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Date: ___________ I.F.B. No. 26039AD
Note: FOB Destination; all prices bid to the City shall include all fees of transportation
including inside delivery.
Electrical Equipment Troubleshooting and Repair Services (Only) Part I of II
Both portions of the Electrical Equipment Troubleshooting and Repair Services (Only) Part I of II bid must be
completed electronically. Send one original pdf signed bid and one excel spreadsheet electronic via e-mail to:
bids@daytonohio.gov
Please fill in Grey Shaded Areas Electronically using Part II. Part II shall be submitted in EXCEL.
Price to remain firm for the period July 1, 2026 through June 30, 2027.
Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from
July 1, 2027 through June 30, 2028) at the City's sole discretion?
Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this
option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the
detailed justification of the requested increase
Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from
July 1, 2028 through June 30, 2029) at the City's sole discretion?
Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this
option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the
detailed justification of the requested increase
Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period (from
July 1, 2029 through June 30, 2030) at the City's sole discretion?
Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this
option is _________%. Any provided request shall be accompanied by supporting documentation that clearly indicates the
detailed justification of the requested increase
Is pricing associated with any Cooperative Purchasing Program? YES [ ] NO [ ] IF YES, please provide
supporting documentation that includes name and contract number of the Cooperative Purchasing Program.
Bidder shall provide all product Summary and Specifications related to product(s) and Manufacturer's Warranty with your
company's bid response.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General
Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address :___________________________________________
Cash Discount Allowed:______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. __________________________________________________
Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with-
in 90 calendar days after bid opening unless other- By:_______________________________________________
wise stated (Please Print or Type) Name and Title
Signature:__________________________________________
Phone No.__________________/FED.ID#________________

BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Date: ___________ I.F.B. No. 26039AD
Note: FOB Destination; all prices bid to the City shall include all fees of transportation
including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size
can only accept 20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any
attachments total). Should the bid document be larger than this size your company will have to submit bid in
several email documents. Should the bid be submitted in multiple parts please designated in the "Subject",
your bid response as multiple "Parts", i.e. IFB No. 26039AD Part 1, IFB No. 26039AD Part 2, etc.
BID OPENING
Topic: CITY OF DAYTON BID OPENING - IFB 26039AD - Electrical Equipment Troubleshooting and Repair
Services (Only)
Time: June 23, 2026 11:00 AM Eastern Time (US and Canada)
Join Zoom Meeting
Invite Link: https://us04web.zoom.us/j/71369816956?pwd=pb9T3IaqFV7YrrKduzpb60BW26FKDL.1
Meeting ID: 713 6981 6956
Passcode: zL5Qni

CITY OF DAYTON
Electrical Equipment Troubleshooting and Repair Services (Only) Part I of II
(Per Specifications Attached)
The City understands that every bidder receiving this bid package may not be able to bid on every section or even every item within a
section. We ask that you bid on the items which you have available to you. The bid will be awarded to multiple bidders based on best
pricing for materials, meeting specifications.
Bidders shall respond to all information requests of this specification in the spaces provided. Failure to do so may be grounds for
rejection of bid. Bidders shall complete the City's bid form as none other will be accepted; "See attached" to be designated
only for additional pricing or information that is not listed in bid below.
If the successful bidder(s) chooses to work other than "regular hours" without City approval, these hours will be paid at the regular rate.
WORK HOURS: If the bidder chooses to work other than "regular hours" without City approval, these hours will be paid at the regular
rate.
Standard work hours - Please define: ______________________________________
Non-Standard work hours - Please define: __________________________________
Week-end work hours - Please define: __________________________________
Holidays (as designated by Bidder) - Please define: __________________________
(Bidder to provide annual Holiday list with bid response)
EMERGENCY SERVICES - available for 24x7x365 service YES [ ] NO [ ]
If yes, please provide a list of two (2) corporate officers or senior management
personnel for contact purposes for 24 hour 365 day per year emergency contact.
Contact Name: __________________________________________________
Title: ______________________________
Telephone Number: __________________ Fax Number: _______________
Email Address: ___________________________________________________
Contact Name: __________________________________________________
Title: ______________________________
Telephone Number: __________________ Fax Number: _______________
Email Address: ___________________________________________________
RESPONSE TIME
* Contractor and/or a technician from bidder's company will respond back to City requestor's telephone calls within
_______ hour(s), (minimum not to exceed 2 hours).
* On-site response time for all requested service shall be within _______hours after contractor receives service request
from the City, (Minimum not to exceed 8 hours).
* On-site response time for all EMERGENCY requests shall be within _______ hours after contractor receives a service
request from the City, (minimum not to exceed 2 hours).

CITY OF DAYTON
ELECTRICAL EQUIPMENT TROUBLESHOOTING AND REPAIR SERVICES (ONLY) PART I OF II
IFB NO. 26039AD
March 2026
Name of Bidding Company:
REFERENCES FOR BIDDING COMPANY
List company names, addresses, and telephone numbers for at least three (3) references presently or previously served by your
Company for IFB No. 26039AD. Do not use the City of Dayton as a reference.
Company Name:
Address:
Contact Person:
Telephone Number: Fax Number:
Email Address:
Company Name:
Address:
Contact Person:
Telephone Number: Fax Number:
Email Address:
Company Name:
Address:
Contact Person:
Telephone Number: Fax Number:
Email Address:

CITY OF DAYTON
ELECTRICAL EQUIPMENT TROUBLESHOOTING AND REPAIR SERVICES (ONLY) PART I OF II
IFB NO. 26039AD
March 2026
Name of Bidding Company:
KEY PERSONNEL
Bidder shall provide background, experience and brief resumes and/or qualifications of personnel who will be primarily involved in
servicing the City's HVAC equipment. Include any certifications earned, special training taken, and memberships in professional
groups.
Contact Name:
Title:
Years of Service:
Certifications:
Email Address:
Contact Name:
Title:
Years of Service:
Certifications:
Email Address:
Contact Name:
Title:
Years of Service:
Certifications:
Email Address:

CITY OF DAYTON
ELECTRICAL EQUIPMENT TROUBLESHOOTING AND REPAIR SERVICES (ONLY) PART I OF II
IFB NO. 26039AD
May 2026
Name of Bidding Company:
SUBCONTRACTORS
Bidders shall not subcontract work on any City equipment and/or facilities without prior notification and consent by the requesting
City department/division. This prior approval is required for each job proposed to be subcontracted.
If applicable, provide a listing of potential subcontractors and services that bidder may subcontract with, under any resulting
agreement.
Potential Bidder Subcontractors Potential services to be subcontracted
___________________________________________ _________________________________
Sub Contractors Name Services
___________________________________________ _________________________________
Location: Address/City Services
___________________________________________ _________________________________
Sub Contractors Name Services
___________________________________________ _________________________________
Location: Address/City Services
___________________________________________ _________________________________
Sub Contractors Name Services
___________________________________________ _________________________________
Location: Address/City Services

CITY OF DAYTON
ELECTRICAL EQUIPMENT TROUBLESHOOTING AND REPAIR SERVICES (ONLY) PART I OF II
IFB NO. 26039AD
MAY 2026
SPECIFICATIONS
I. GENERAL
The City of Dayton OH (City) is seeking qualified companies to perform electrical equipment repair and
troubleshooting of 600v -12400v electrical gear at various Division of Water Supply and Treatment
facilities.
This specification is for furnishing labor and equipment to repair and troubleshoot electrical equipment,
of 600 to 12,400 volts, in conformance to the standards of the National Electrical Testing Association
(NETA). Bidder shall be a member of NETA. Work shall be done by NETA-certified technicians. The
scope of work includes both onsite troubleshooting and repair, offsite repair, and furnishing a report of
any final results on repaired and troubleshot equipment.
Bidder and any/all sub-contractors shall adhere to, at all times, the Occupational Safety & Health
Standards established by the Occupational Safety & Health Administration (OSHA).
The equipment to be repaired and troubleshot could be located at any of the following facilities: Booster
Pump Stations (see attached Appendix A List), Ottawa Street Main Substation, Ottawa Pump Station,
Ottawa Water Treatment Plant, Lime Plant, Mad River Well Field, Miami Well Field, Rip Rap Well Field,
Eastwood Park Wellfield, Huffman Dam Well Field, Miami Water Treatment Plant, Miami North Pump
Station, Miami Generator Sub, Ottawa Generator Sub, Reade Pump Station, and Miami South Pump
Stations. Some Specific items at these facilities are listed at the end of this specification. See also the
List of Locations (Appendix A) and list of associated equipment in the List of Equipment (Appendix B).
It is the intent of the City of Dayton to establish a four-year price agreement. Only some of the facilities
and locations will need repair and troubleshooting depending on unforeseen issues, damage, or
reported issues found by regular maintenance testing (a separate price agreement not included in this
scope of work), as identified by the City for troubleshooting or repair.
Voluntary Site Visit will be held at 12:00 P.M. local (Dayton OH) time on June 9, 2026, beginning at
the City of Dayton's Division of Water Supply and Treatment facilities located at 3210 Chuck Wagner
Lane, Dayton, Ohio 45414. Interested Parties are encouraged to attend. Interested Parties are
encouraged to attend. Non-attendance shall not constitute grounds for non-compliance with any/all
Specifications. This site visit will be at a secured area. Therefore, visitors will be required to present
picture identification, i.e., driver's license, to be admitted into the site. Each bidder should limit
representation at this site visit to no more than two (2) attendees.
II. SCOPE OF WORK
Work will be set up and coordinated by designated City of Dayton electrical representatives. Regular
maintenance testing is not included in the scope of work for this project. The time and place of
this work will depend on the need. Services could be needed due to any number of reasons, including
wear, natural disaster, accidents, breakdowns, defects, or other failures which affect electrical
equipment and its operation.

Troubleshooting, repair, and evaluation would employ the standard tools and equipment used by
certified NETA technicians and those companies that employ them.
A. Report: Upon completion of the repair and troubleshooting work, Contractor shall submit a
report.
1. Report shall include a list of any data and analysis.
2. Report shall identify repairs and service performed on the equipment and its
conclusions.
3. Report shall include list of all equipment that was used during evaluation procedures.
The list shall include make, model number, serial number, date of last calibration, and
any other data required by NETA for certification and validation.
III. BIDDER QUALIFICATIONS
A. Bidder shall employ at least one full-time Electrical Engineer registered as a Professional Engineer
with the State of Ohio, experienced in and responsible for all phases of evaluating electrical power
systems.
B. Bidder shall employ technicians/field personnel currently certified by NETA as Technicians/Level
Three, or NICET Certified equivalent level. All technicians proposed to be involved in this project
shall be fully qualified Journeyman Electricians.
IV. SUBMITTALS
A. Bidder shall submit with the bid a written statement indicating compliance with Section III, A and B,
above.
B. Bidder shall submit with the bid resumes for all employees proposed to work on the project.
Resumes shall include listings of relevant professional registrations, degrees, and experience.
C. Bidder shall submit with the bid written descriptions of the Bidding firm's history, similar projects
within the prior three years, and professional references.
D. All information submitted will be considered in the bid evaluation. Selection of vendor(s) for Award
will be based on both bid price and all information submitted with bid.
E. The City reserves the right to request additional information to clarify submitted bids, but only if the
information submitted is unclear. If required submittal/submittals is/are missing, the bid may be
deemed nonresponsive.
V. INSURANCE
The successful Contractor shall not commence work under this Invitation for Bid (IFB) until insurance
coverage has been obtained and approved by the City of Dayton, Ohio.
During the term of this Agreement, Contractor shall provide and maintain, at its sole cost and expense,
no less than the following amounts or greater when required by Laws and Regulations:
1. General Liability Insurance, having a combined single limit of $1,000,000 for each occurrence
and $1,000,000 in the aggregate.
2. Automobile Liability Insurance, having a combined single limit of $1,000,000 for each person
and $1,000,000 for each accident.
3. Employers' Liability Insurance, having a limit of $500,000 for each occurrence.
4. Professional Liability Insurance, having a limit of $1,000,000 annual aggregate.
5. Worker's Compensation and Employers' Liability Insurance

Comprehensive General Liability Insurance: The successful vendor agrees to deliver to the City of
Dayton, Division of Purchasing, within 10 days following the award of this bid, one executed copy of a
continuing comprehensive general liability insurance policy with limits of not less than ($1,000,000.00)
one million dollars. The policy shall be issued by a company licensed to do business in the State of
Ohio. Policy must be of the standard form of coverage as filed with and approved by the commissioner
of Insurance for the State of Ohio or otherwise authorized.
The policy shall name the City, as an additional insured, and shall provide that the policy cannot be
cancelled without 30 days written notice to the City of Dayton Purchasing Agent. The vendor shall keep
the policy in force through the entire term covered by this IFB.
Worker's Compensation and Employers' Liability Insurance: The successful bidder shall maintain
insurance that will protect their company from claims under worker's compensation acts and other
employee benefits acts for damages because of bodily injury, including death, to their employees. The
successful bidder shall have and maintain workers' compensation insurance during the entire term
covered by this IFB.
The Insurance shall be issued by an insurance company authorized to conduct business in the
State of Ohio and have an AM Best rating of "A-Vll" or better. Current certificates of insurance for all
policies and concurrent policies required to be maintained by Contractor pursuant to this Article
shall be furnished to the City. All such insurance policies, excluding Professional Liability Insurance,
shall name the City, its elected officials, officers, agents, employees, and volunteers as additional
insured, but only to the extent of the policy limits stated herein. All insurance policies required by
this article shall be subject to a required hereunder thirty (30) days advance written notice of
cancellation or diminution of coverage to the City. Cancellation of insurance will constitute a
default, which, if not remedied within the thirty (30) day notification period, shall cause immediate
termination by the City.
Contractor also shall carry and maintain during the performance of this agreement, Workers'
Compensation Insurance in such amounts as required by law for all employees and shall furnish to
the City prior to commencement of services by contractor.
VI. FURTHER INFORMATION
Included with Bid and Specifications are the detailed list of locations (Appendix A), equipment list
(Appendix B) and a list of answered questions which the bidders must submit.
VII. INFORMATION AND QUESTIONS
All communications/questions concerning this IFB must be submitted in writing. Written responses will
be prepared by the City. Changes to this IFB will be made only by written formal correspondence
issued by the City. Written questions may be email to Austin.Dickison@daytonohio.gov. Please
include this IFB number in the Subject line of emails.
Bidders shall not communicate with anyone from the City of Dayton regarding this IFB except as
specifically provided within the documents, from the time of release of the solicitation until an award has
been made. Failure to do so may result in disqualification
Deadline for questions: No later than 11:00 A.M. local (Dayton OH) on June 11, 2026. City response to
all questions received will be issued no later than close of business on June 16, 2026.
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the
City of Dayton, please complete and submit your complete Vendor Application form. Forms must be on
file with the City of Dayton before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: www.daytonohio.gov/bid.
End of Specifications