889-26 Plastic Tubing, Pipe & Fittings
| Location: | Ohio |
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| Posted: | Nov 18, 2025 |
| Due: | Dec 10, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035361 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035361 |
| Solicitation Name: | 889-26 Plastic Tubing, Pipe & Fittings |
| Original Begin Date: | 11/18/2025 1:30:34 PM |
| Begin Date: | 11/18/2025 1:30:34 PM |
| End Date: | 12/10/2025 1:00:00 PM |
| Inquiry End Date: | 12/4/2025 1:00:00 PM |
| Commodity: | Rubber and plastic tubing |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DOT-Dept of Transportation |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Invitation To Bid (ITB) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035361
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Solicitation Name
889-26 Plastic Tubing, Pipe & Fittings
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RFx Type
Invitation To Bid (ITB)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
11/18/2025 1:30:34 PM (ET)
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Amendment?
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End Date
12/10/2025 1:00:00 PM (ET)
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Inquiry End Date
12/4/2025 1:00:00 PM
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Summary
The purpose of this invitation to bid is to establish a term contract for ADS, Hancor, Baughman Tile, and Haviland Drainage Plastic Tubing, Pipe & Fittings, or Equivalent, for all Districts. Vendors may bid on one type or all types/brands of material by District. The vendor will be required to provide material at their bid price to any location within the specific District. |
Predecessor Contract
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Process
OhioBuys training materials can be located at this site: https://procure.ohio.gov/bidders-and-suppliers/resources/Bidder+and+Supplier+Training/02_OB+training |
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
Section 1:
Section 1a:
Section 2:
Section 3:
Section 4:
4.1
Section 5:
ITB 889 PRICING Plastic Tubing, Pipe & Fittings 11 / 18 / 25
REQUIREMENTS/SPECIFICATIONS
Intent
The purpose of this invitation to bid is to establish a term contract for ADS, Hancor, Baughman Tile, and
Haviland Drainage Plastic Tubing, Pipe & Fittings, or Equivalent, for all Districts. Vendors may bid on one
type or all types/brands of material by District. The vendor will be required to provide material at their bid
price to any location within the specific District.
MBE Set-Aside Bidding Opportunity
This ITB is reserved for State of Ohio, MBE certified bidders only. Only Minority Business Enterprises
(MBE’s) certified by the State of Ohio Equal Opportunity Coordinator in accordance with Section 123.151
(B) (2) of the Ohio Revised Code will be considered for award.
Multiple Award
ODOT will accept all responsive bids submitted on or before the specified bid opening date and make an
award to all responsive pursuant to O.R.C.5513.02.
Contract Duration
The effective duration of this agreement shall be from the Date of Award through December 31, 2026.
Delivery: Free on Board (F.O.B) Destination
The net unit bid price includes delivery charges, Free on Board (F.O.B.) to any location in a District, as per
the enclosed map and or job sites. Purchase orders when issued, will detail specific destination points.
All deliveries shall be completed within 7 calendar days upon written or verbal notification against a valid
State of Ohio purchase order or State of Ohio payment card.
Delivery Hours
All deliveries shall be made between the hours of 8:00 a.m. and 3:30 p.m., Monday through Friday, not
including State holidays, unless special permission is granted by the Department to temporarily waive or
adjust this requirement.
Purchasing Off Contract
This contract has been written to provide the Ohio Department of Transportation (ODOT) more purchasing
latitude. Therefore, the Department may utilize its direct purchasing authority and purchase materials
outside of this contract when the estimated amount of materials is under $1,000.00.
Orders will be submitted by the Department as needed.
Rev. 05/27/2025
1
Section 6:
Section 7:
7.1
Ordering Requirements
Orders meeting or exceeding $500.00 shall be shipped by the Vendor F.O.B. place of destination at the
unit bid prices awarded.
An awarded vendor shall be required to accept State of Ohio payment card (credit card) for orders
amounting to $2,500 or less. All transaction fees associated with the use of the State’s payment (credit)
card must be included in the submitted bid pricing.
When orders amounting to less than $500.00 are placed using this contract, the order must be shipped at
the unit price awarded, prepaid with freight/shipping charges added to the invoice. Copies of
freight/shipping charges are to be included with the invoice.
The above minimum order provisions will not apply to orders picked up by Department of Transportation
forces.
Product Specifications
Item 707.45 (Polyvinyl Chloride Solid Wall Pipe) is accepted at the project based on certified test data. The
awarded vendor is required to submit certification test data using the TE-24 system.
Items 707.31 (Corrugated Polyethylene Drainage Tubing), 707.32 (Corrugated Polyethylene Drainage pipe)
and 707.33 (Corrugated Polyethylene Smooth Lined Pipe) are accepted under the certification program
SS1066. These materials are not pre-tested. However, they are to be shipped via the requirements in
SS1066 using the TE-24 system. In addition to the TE-24 requirements, all tubing under specification items
707.31, 707.32 and 707.33 shall be furnished with couplers and ties, bell and spigot, or bell-bell couplings
as determined by the County Manager. Tubing in 10 inch and 12 inch diameters may be delivered in
maximum size rolls or 20 foot lengths, as determined by the County Manager.
Quantities of perforated versus non-perforated tubing will also be determined by the County Manager.
Materials will be ordered on an as needed basis.
Specification Book
Specifications as shown herein are incorporated into the ITB and made a part thereof are found in the Ohio
Department of Transportation Construction and Materials Specifications (C&MS) current 2023 edition, and
provisions of the July 18, 2025 version of Supplemental Specification 800.
To access the CURRENT Construction and Materials Specifications handbook, use the following link:
https://www.transportation.ohio.gov/working/publications/spec-book
To access supplemental specification 800, use the following link:
https://www.dot.state.oh.us/Divisions/ConstructionMgt/Pages/ProposalNotesSupplementalSpecificationsa
ndSupplements.aspx
Section 8:
Vendor Stocking Locations
The vendor must provide stocking locations in the Department’s Microsoft Excel file (pricing page).
Rev. 05/27/2025
2
State of Ohio, Department of Transportation (ODOT)
Office of Contract Sales, Purchasing Services
ODOT COOPERATIVE PURCHASING PROGRAM REQUIREMENTS
(Last Revised 6/2016)
In accordance with Ohio Revised Code Section 5513.01 (B), the Department may permit and approve any Political
Subdivision, State university or college, Ohio Turnpike and Infrastructure Commission, or State agency (collectively the
“Ordering Agencies”) to participate in this Contract. The Office of Contract Sales, Purchasing Services section shall notify
the Vendor, in writing, of the name of the Ordering Agency that has been authorized by the Department to participate in this
Contract. Once approved, the responsibilities and obligations of the Ohio Department of Transportation shall cease at this
point. Both the Ordering Agency and the Vendor will be bound by the Contract’s terms and conditions. The Vendor shall
deal directly with the Ordering Agency that has been authorized to participate in this contract. All orders placed by the
Ordering Agency shall be filled in accordance with the terms and conditions of this particular contract. All invoices for such
purchases shall be sent directly by the Vendor to the Ordering Agency’s provided billing address.
The Vendor agrees indemnify the State of Ohio, Department of Transportation for any and all claims, damages, lawsuits,
costs, judgments, expenses, and any other liabilities resulting from bodily injury to any person (including injury resulting in
death) or damage to property that may arise out of or are related to an Ordering Agency’s participation in the ODOT
Cooperative Purchasing Program and its performance under this Contract.
Political Subdivisions are defined in Ohio Revised Code Section 5513.01(C)(1) as "any county, township, municipal
corporation, conservancy district, township park district, park district created under Chapter 1545. of the Revised Code, port
authority, regional transit authority, regional airport authority, regional water and sewer district, county transit board, school
district as defined in section 5513.04 of the Revised Code, regional planning commission formed under section 713.21 of
the Revised Code, regional council of government formed under section 167.01 of the Revised Code, or other association
of local governments established pursuant to an agreement under sections 307.14 to 307.19 of the Revised Code.”
(the remainder of this page has been left intentionally blank)
Rev. 05/27/2025
3
STANDARD TERMS & CONDITIONS
I. GLOSSARY
The following definitions are applicable to all components of the Contract. If a conflict exists between these definitions and any
definition listed in the specifications or scope of work, the specifications or scope shall prevail.
A. ACCEPTANCE: Approval and retention by ODOT of any goods, products, services or other Deliverables,
delivered to fulfill Contract requirements.
B. AGENCY/ODOT/DEPARTMENT: Ohio Department of Transportation
C. AUTHORIZED DEALER/DISTRIBUTOR: The vendor that maintains written legal agreements with
manufacturers to act as their agent and provide goods, products, or services listed in the bid/RFQ/contract.
The authorized Dealer/Distributor must maintain active and sufficient facilities necessary to perform the
awarded Contract, own title to the goods, products, or services and maintain available stock on a continuous
basis and in sufficient quantity to provide uninterrupted access to the Contract Deliverable.
D. BIDDER: The company and/or authorized representative of the company who has signed and is submitting a
bid response and who will be responsible for ensuring proper performance of the contract awarded pursuant
to the bid. The term bidder, proposer, contractor, supplier, or vendor may be used interchangeably in this
document.
E. DEFAULT: The omission or failure to perform any obligation under this Contract.
F. DELIVERABLE: Any Contractor-provided products, supplies, services, work or product described in the
specifications of the Contract.
G. F.O.B PLACE OF DESTINATION: The Vendor pays, and includes the cost of such in its bid, and bears the risk
for the transportation and delivery of goods delivered to the specified locations provided by the Department.
H. GOODS: Anything that can be purchased that is not a service or real property.
I. INVOICE: An itemized listing showing delivery of the goods or performance of the services described in the
order that must include the date of the purchase or rendering of the service, an itemization of the things done,
material supplied, equipment used or labor furnished, and the sum due pursuant to the contract or obligation.
J. LOWEST RESPONSIVE AND RESPONSIBLE BIDDER: A bidder who offers the lowest cost for the goods or
services listed in the bid; and whose proposal responds to bid specifications in all material respects and contains
no irregularities or deviations from the specifications which would affect the amount of the bid or otherwise give
them a competitive advantage; and whose experience, financial condition, conduct and performance on
previous contracts, facilities, management skills evidences their ability to execute the contract properly.
K. MBE OR EDGE CERTIFIED: MBE means Minority Business Enterprise and EDGE means Encouraging
Diversity, Growth and Equity.
L. ORDER: A copy of a contract or a statement of the nature of a contemplated expenditure, a description of the
goods to be purchased or services to be performed, other than services performed by officers and regular
employees of the state, and per diem of the national guard, and the total sum of the expenditure to be made
therefor, if the sum is fixed and ascertained, otherwise the estimated sum thereof, and an authorization to pay
for the contemplated expenditure, signed by the person instructed and authorized to pay upon receipt of a
proper invoice.
M. PRIME VENDOR/CONTRACTOR: The vendor who, upon being awarded a contract, becomes the prime vendor
who is the primary source for providing the goods or services listed in the awarded Contract and the party to
whom payment will be made upon delivery of the goods and/or completion of the Contract.
N. PROCUREMENT/CONTRACT/AGREEMENT: All documents, whether attached or incorporated by reference,
utilized for soliciting bids. Upon completion of the evaluation and award of the bidder’s response, the
procurement becomes the contract between ODOT and the successful bidder, both governed by the laws of
the state of Ohio.
O. PURCHASE: To buy, purchase, installment purchase, rent, lease, lease purchase, or otherwise acquire goods
Rev. 05/27/2025
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or services. "Purchase" also includes all functions that pertain to the obtaining of goods or services, including description of
requirements, selection, and solicitation of sources, preparation, and award of contracts, all phases of contract administration,
receipt and acceptance of the goods and services, and financial consideration for the goods and services by either a state agency
or a third party.
P. PRODUCTS: Materials, supplies, merchandise, goods, wares, and foodstuffs.
Q. REQUEST FOR QUOTE (RFQ)/INVITATION TO BID (ITB)/COMPETITIVE SEALED BIDDING: A solicitation
for goods, products, or services in which ODOT invites vendors to submit price quotes/bid responses for the supply of such
goods, products, or services.
R. REQUEST FOR PROPOSAL (RFP): A solicitation for goods, products, or services in which ODOT invites
vendors to submit responses that have comprehensive performance requirements, technical provisions, and
specific evaluation criteria including price for scoring offers. Award is made to the bidder whose proposal is
determined to be most advantageous to the state, taking into consideration factors such as price and the
evaluation criteria set forth in the RFP.
S. SERVICES: The furnishing of labor, time, or effort by a person, not involving the delivery of a specific end
product other than a report which, if provided, is merely incidental to the required performance. "Services" does
not include services furnished pursuant to employment agreements or collective bargaining agreements.
T. STATE: The State of Ohio which also includes ODOT as applicable.
U. STATE DATA: All data and information provided by, created by, created for, or related to the activities of the
State and any information from, to, or related to all persons that conduct business or personal activities with the
State, including, but not limited to Confidential Data.
If any of Contractor’s intellectual property becomes embedded in State Data, Contractor hereby licenses a non- exclusive license
to ODOT to use such embedded data subject to the terms of Contractor’s license agreement.
State Data includes any information derived by or through the use of the services being provided by the Vendor, excluding any
embedded portions of any service that might be in the data or information which might be the intellectual property of the Contractor.
Confidential Data includes data that is required to be protected by law or regulation, is intended for confidential use, and may not
be copied or removed from the State’s operational control without authorized permission. This classification includes data that, if
compromised, may result in loss of life, serious injury, or other harm to an individual or group, or disruption to critical agency
operations.
Confidential Data includes, but is not limited to:
1. Certain types of personally identifiable information (PII) that is also sensitive, such as medical information,
social security numbers, and financial account numbers;
2. Federal Tax Information (FTI) under IRS Publication 1075;
3. Protected Health Information (PHI) under the Health Insurance Portability and Accountability Act (HIPAA);
4. Criminal Justice Information (CJI) under the Federal Bureau of Investigation’s Criminal Justice Information
Services (CJIS) Security Policy and the Law Enforcement Automated Data System (LEADS) Policy; and
5. Other types of information not associated with an individual such as security and infrastructure records,
trade secrets, and business bank account information.
V. SPECIFICATION: Any description of the physical or functional characteristics or of the nature of goods,
products, or services. It may include a description of any requirements for inspecting, testing, or preparing
goods, products, or services.
W. TIME AND MATERIALS CONTRACT: A contract in which Contractor is paid the following: (1) an hourly rate
for labor actually performed; and (2) if applicable and with prior approval by ODOT, for the cost of the materials,
equipment or supplies actually used by the Contractor. Such rates and costs shall be established through
Contractor’s submission of a price sheet, written quote, estimate, or invoice, as approved by ODOT. Hourly
rates may include wages, overhead, general and administrative expenses, and reasonable profit. Materials
or supplies may include the Contractor’s direct and indirect costs attributable to the work performed.
Equipment may include vendor owned equipment billed at a specified rate or costs associated with rental of
equipment specific to the contract.
Rev. 05/27/2025
5
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