714-Bennett Cooper Reentry Center (BCRC) Boiler Replacement
| Location: | Ohio |
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| Posted: | Feb 26, 2026 |
| Due: | Mar 6, 2026 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000036296 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000036296 |
| Solicitation Name: | 714-Bennett Cooper Reentry Center (BCRC) Boiler Replacement |
| Original Begin Date: | 1/12/2026 11:00:00 AM |
| Begin Date: | 2/25/2026 5:00:00 PM |
| End Date: | 3/6/2026 5:00:00 PM |
| Inquiry End Date: | 3/6/2026 5:00:00 PM |
| Commodity: | Electric boilers |
| MBE Set Aside: | MBE Set Aside |
| Agency: | DRC100000 OPERATION SUPPORT CENTER DRCFRA |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Quick Quote |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000036296
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Solicitation Name
714-Bennett Cooper Reentry Center (BCRC) Boiler Replacement
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RFx Type
Quick Quote
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
2
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MBE Set Aside
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Begin Date
2/25/2026 5:00:00 PM (ET)
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Amendment?
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End Date
3/6/2026 5:00:00 PM (ET)
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Inquiry End Date
3/6/2026 5:00:00 PM
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Summary
ODRC is seeking to contract with a qualified vendor to replace two hot water boilers at the Bennett Cooper Reentry Center (BCRC) Echo and Bravo buildings.
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Predecessor Contract
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Process
OhioBuys training materials can be located at this site
https://procure.ohio.gov/bidders-and-suppliers/resources/03_Using+OhioBuys
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Ship To
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1 Record(s)
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0 Record(s)
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Solicitation Documents
3 Record(s)
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Attachment Preview
Invitation to Bid
ODRC – Bennett Cooper Reentry Center Boiler Replacement
DRC260116
Opening Date 2/24/2026
Closing Date:
Send Quote Via OhioBuys
Background. The Ohio Department of Rehabilitation & Corrections (ODRC), as established under House
Bill 494, with responsibilities defined in Ohio Revised Code 5120, oversees the supervision of over 44,900
offenders in Ohio at 28 state prisons, which includes 3 prisons operating as private prisons, contracted to
the agency. The institutions vary in level of security and include corrections reception centers, correctional
camps, and pre-release centers. The mission of ODRC is to reduce recidivism among those we touch. The
values of the agency are aligned to support the mission of the agency. The values of the agency are as
follows: (1) Take care of our staff; they will transform our incarcerated population, (2) One team-one
purpose, (3) Civility towards all, and (4) Hope is job one.
Summary: ODRC is seeking to contract with a qualified vendor to replace two hot water boilers at the
Bennett Cooper Reentry Center (BCRC) Echo and Bravo buildings. The Ohio Department of Rehabilitation
and Corrections central office is located at 1800 Harmon Ave, Columbus, Ohio 43223. The boilers will be
delivered and installed at 1901 South Gettysburg Avenue, Dayton, Ohio 45418.
Delivery and service of the boilers will be within one week after receiving the purchase order.
Statement of Work:
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Provide labor to turn off the make-up water system to the boiler
•
Provide labor to turn off the power to the boiler and disconnect.
•
Provide labor to disconnect the boiler piping from the boiler and storage tank.
•
Provide labor to remove and scrap the old boiler and storage tank.
•
Provide labor and materials to set the new boiler and storage tank on the existing housekeeping
pad.
•
Provide labor and materials to reconnect the piping to the boiler and storage tank.
•
Provide labor and materials to reconnect the power to the boiler.
•
Provide labor to turn the make-up water system on and check for leaks.
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Provide labor and materials to only insulate the new boiler and tank pipe
•
Provide labor to get the inspection off for the boiler and storage tank.
•
Provide information about warranty and operation manuals.
•
Indicate a willingness to comply with the State of Ohio Contract Terms and Conditions, as
provided, and follow ODRC policies.
•
Provide delivery time of product/service. Affirm understanding of project requirements.
•
The contractor will confirm delivery and installation of the boilers within one week after
receiving the purchase order.
•
Provide labor to clean up the work area.
Cost Summary
Item
Boiler – Bravo
Building
Boiler- ECHO
Building
Grand Total
Quantity
1
1
------------------------
Unit of
Cost
Measure
Total Costs
Amount
Amount
----------
flat rate for
both
materials
and labor
flat rate for
both
materials
and labor
--------------
Unknown
Unknown
Note: Job is configured as a flat rate for both materials and labor. Provide all costs associated with
completing the project, including shipping and travel expenses. Total bid is all-inclusive.
Provide a separate itemized listing of all proposed materials.
Payment Terms are Net 30.
SECTION IV: TERMS AND CONDITIONS
A. INSTITUTIONAL SECURITY REQUIREMENTS. Due to institutional security requirements, available hours to
perform services or render supplies may be limited. The Contractor and Agency staff will negotiate a mutually
agreeable schedule to provide services/render supplies. The Contractor recognizes the security requirements for
entering a correctional institution and acknowledges receipt of the “Standards of Conduct for Contractors”. By
signing this Contract, the Contractor agrees to comply with these standards and with safety rules and procedures.
B. INDEPENDENT CONTRACTOR ACKNOWLEDGEMENT. It is fully understood and agreed that Contractor is an
independent contractor and is not an agent, servant, or employee of the Agency or the State of Ohio. Contractor
declares that it is engaged as an independent business and has complied with all applicable federal, state, and
local laws regarding business permits and licenses of any kind, including but not limited to any insurance coverage,
workers’ compensation, or unemployment compensation that is required in the normal course of business and will
assume all responsibility for any federal, state, municipal or other tax liabilities. Additionally, Contractor
understands that as an independent contractor, it is not a public employee and is not entitled to contributions from
the Agency or the State of Ohio to any public employee retirement system.
Contractor acknowledges and agrees any individual providing services or rendering supplies under this Contract
is not a public employee for purposes of Chapter 145 of the Ohio Revised Code. Unless Contractor is a “business
entity” as that term is defined in Section 145.037 of the Ohio Revised Code (“an entity with five or more employees
that is a corporation, association, firm, limited liability company, partnership, sole proprietorship, or other entity
engaged in business”) Contractor shall have any individual performing services or rendering supplies under the
Contract complete and submit to the Ordering Agency the Independent Contractor/Worker Acknowledgement form.
Contractor’s failure to complete and submit the Independent Contractor/Worker Acknowledgement prior to
commencement of the work, service or deliverable, provided under this Contract, shall serve as Contractor’s
certification that Contractor is a “Business entity” as the term is defined in Section 145.037 of the Ohio Revised
Code.
C. CONTRACTOR TRAINING: If applicable, Agency shall provide Contractor the necessary orientation and a copy
of the relevant Agency’s policies and procedures by which Contractor is expected to abide while on Agency
premises.
D. APPROPRIATION OF FUNDS. The Agency’s funds and validity of this Contract are contingent upon the availability
of lawful appropriations by the Ohio General Assembly. If the General Assembly fails at any time to continue
funding for the payments or any other obligations due by the Agency under this Contract, the Agency will be
released from its obligations on the date funding expires. If appropriations are approved, the Agency may continue
this Contract past the current biennium by issuing written notice of continuation to the Contractor. Any obligations
of the Agency are subject to Section 126.07 of the Ohio Revised Code.
E. CONFLICT OF INTEREST/ETHICS. Contractor represents, warrants and certifies that it and its employees
engaged in the administration or performance of this Contract are knowledgeable of and understand the Ohio
Ethics and Conflict of Interest laws including but not limited to Chapter 102 and Sections 2921.42 and 2921.43 of
the Ohio Revised Code. Contractor further represents, warrants, and certifies that neither Contractor nor any of its
employees will do any act that is inconsistent with such laws.
F. AMENDMENTS. No change to any provision of this Contract will be effective unless it is in writing and signed by
both parties. Notwithstanding the foregoing, the Agency may reduce nonmaterial changes to writing and provide
notice to the Contractor.
G. WAIVER. The failure of either party at any time to demand strict performance by the other party of any of the terms
of this Contract will not be a waiver of those terms or to any other terms of this Contract. Waivers must be in writing
to be effective, and either party may at any later time demand strict performance.
H. COMPLIANCE WITH LAW. The Contractor must comply throughout the duration of the Contract with all applicable
federal, state, local laws and Executive Orders while performing under this Contract. This shall include maintaining
all business permits and licenses of any kind necessary to its business or to this contract. Contractor’s failure to
maintain required licensure is a breach of Contract.
I. REGISTRATION WITH THE SECRETARY OF STATE. Contractor certifies that it is either: 1. A company that is
properly registered with the Ohio Secretary of State; or 2. A foreign corporation not incorporated under the laws of
the State of Ohio but is registered with the Ohio Secretary of State pursuant to Sections 1703.01 to 1703.31 of the
Ohio Revised Code, as applicable; or c. Exempt from registration requirements of the Ohio Secretary of State.
J. EQUAL EMPLOYMENT OPPORTUNITY. The Contractor will comply with all state and federal laws regarding
equal employment opportunity and fair labor and employment practices, including Section 125.111 of the Ohio
Revised Code and all related Executive Orders. Before a Contract can be awarded or renewed, an Affirmative
Action Plan must be submitted to and approved by the Ohio Department of Development, Minority Business
Development Division.
K. RIGHTS IN DATA. Agency shall have unrestricted authority to reproduce, distribute and use (in whole or in part)
any reports, data or materials prepared by Contractor pursuant to this Contract. No such documents or other
materials produced (in whole or in part) with funds provided to Contractor by Agency shall be subject to copyright
by Contractor in the United States or any other country. Contractor agrees that all deliverables hereunder shall be
made freely available to the general public to the extent permitted or required by law.
L. INVOICE REQUIREMENTS. The Contractor or dealer, authorized to submit invoices, must submit an original
invoice to the office designated in the purchase order. The Contractor will only be compensated for the Deliverables
accepted by the Agency. To be a proper invoice, the invoice must include the following: 1. The purchase order
number authorizing the delivery of supplies or services; 2. Agency Contract Number (if used); 3. Agency Name; 4.
Agency Billing Address; 5. Delivery location of supplies or services; 6. Contractor Name; 7. Contractor Address; 8.
Contractor’s Unique Invoice Number; 9. Date that services were provided or that supplies were delivered; 10.
Itemization of supplies or services provided, including cost; 11. For leases, the invoice must also include the
payment number (e.g., 1 of 36); 12. For time and material Contracts, the invoice must reflect labor hours actually
worked and, if applicable, supplies used; and; 13. Clear statement of total payment expected.
M. PAYMENT DUE DATE AND PROCESS. In accordance with Section 126.30 of the Ohio Revised Code payments
under this Contract will be due on the 30th calendar day after the date of actual receipt of a proper invoice in the
office designated to receive the invoice. The date payment is issued by the Agency will be considered the date
payment is made. Payment of an invoice by the Agency will not prejudice the Agency’s right to object to or question
that or any other invoice or matter in relation thereto. The Agency’s preferred method of payment is by electronic
funds transfer. However, the Ordering Agency may also make payment by State of Ohio payment card or by
warrant issued by the Auditor of State. At the time of Contract award, Contractor must be able to accept all forms
of payment from the State and Agency.
N. GENERAL REPRESENTATIONS AND WARRANTIES. The Contractor warrants that: 1. The recommendations,
guidance, and performance of the Contractor under this Contract will be in accordance with the industry’s
professional standards, the requirements of this Contract and without any material defect. 2. No Deliverable will
infringe on the intellectual property rights of any third party. 3. All warranties are in accordance with the Contractor’s
standard business practices. 4. The Deliverables are merchantable and fit for the particular purpose described in
this Contract and will perform substantially in accordance with its user manuals, technical materials, and related
writings. 5. The Deliverables comply with all governmental, environmental and safety standards. 6. The Contractor
has the right to enter into this Contract. 7. The Contractor has not entered into any other contracts or employment
relationships that restrict the Contractor’s ability to perform under this Contract. 8. The Contractor will observe and
abide by all applicable laws and regulations, including those of the Agency regarding conduct on any premises
under the State of Ohio’s control. 9. The Contractor has good and marketable title to any Deliverable delivered
under this Contract for which title passes to the Agency. 10. The Contractor has the right and ability to grant the
license granted in any Deliverable for which title does not pass to the Agency. If any work of the Contractor or any
Deliverable fails to comply with these warranties, and the Contractor is so notified in writing, the Contractor will
correct such failure in a commercially reasonable time or as specified in the Contract. If the Contractor fails to
comply, the Contractor will refund the amount paid for the Deliverable. The Contractor will also indemnify the
Agency and the State of Ohio for any direct damages and claims by third parties based on breach of these
warranties. Any other express warranties offered by the Contractor shall be a minimum of one year or the
Contractor’s standard warranty whichever is longer.
O. INDEMNITY. The Contractor shall indemnify the Agency for any and all claims, damages, lawsuits, costs,
judgments, expenses, and any other liabilities including, but not limited to, bodily injury to any person (including
injury resulting in death) or damage to property, that may arise out of, or are related to, the Contractor’s
performance under this Contract, providing such is due to the negligence or other tortious conduct of the
Contractor, the Contractor’s employees, agents, or subcontractors. The Contractor must also indemnify the Agency
against any claim of infringement of a copyright, patent, trade secret, or similar intellectual property right based on
the Agency’s proper use of any Deliverable under this Contract. This obligation of indemnification will not apply
where the Agency has modified or misused the Deliverable and the claim of infringement is based on the
modification or misuse. If a successful claim of infringement is made, or if the Contractor reasonably believes that
an infringement claim that is pending may actually succeed, the Contractor must take one (1) of the following four
(4) actions: 1. Modify the Deliverable so that the Deliverable is no longer infringing; 2. Replace the Deliverable with
an equivalent or better item; 3. Acquire the right for the Agency to use the infringing Deliverable as intended; or 4.
Remove the infringing Deliverable and refund the fee the Agency paid for such Deliverable and any other affected
Deliverable.
The Agency agrees to give the Contractor notice of any such claim as soon as reasonably practicable and to give
the Contractor the authority to settle or otherwise defend any such claim upon consultation with and approval by
the Office of the Ohio Attorney General.
P. CONTRACT REMEDIES. 1. Actual Damages. The Contractor is liable to the Agency for all actual and direct
damages caused by the Contractor’s default. The Agency may self-perform or buy substitute Deliverables from a
third party for those that were to be provided by the Contractor. The Agency may recover the costs associated with
acquiring substitute Deliverables, less any expenses or costs avoided by the Contractor’s default.; 2. Liquidated
Damages. If actual and direct damages are uncertain or difficult to determine, the Agency may recover liquidated
damages. Unless otherwise specified, liquidated damages will be in the amount of 1% of the value of the order,
Deliverable, or milestone that are the subject of the default, for every day that the default is not cured by the
Contractor; 3. Deduction of Damages from Contract Price. The Agency may withhold payment and deduct all
or any part of the damages resulting from the Contractor’s default from any part of the Contractor’s compensation
still due on the Contract; 4. Suspension of Contracting Rights. Any Contractor that fails to perform on a contract
may be held liable for damages incurred by Agency. In addition, a Contractor who breaches a contract or fails to
perform on a contract may be precluded from being awarded any subsequent contract for the same or similar
service for up to two (2) years after the termination of this contract, for cause, by Agency; 5. Limitation of Liability.
Notwithstanding any limitation provisions contained in the documents and materials incorporated by reference into
this Contract, the parties agree as follows: (a) Neither party will be liable for any indirect, incidental or consequential
loss or damage of any kind including but not limited to lost profits, even if the parties have been advised, knew, or
should have known of the possibility of damages. (b) The Contractor further agrees that the Contractor shall be
liable for all direct damages due to the fault or negligence of the Contractor.
Q. WORKERS’ COMPENSATION. Workers’ compensation insurance, as required by Ohio law or the laws of any
other state where work under this Contract will be done, shall be maintained. Contractor shall furnish proof of
coverage by providing a copy of their Ohio Bureau of Workers’ Compensation certificate. The Contractor will also
maintain employer’s liability insurance with at least a $1,000,000.00 limit.
R. AUTOMOBILE AND GENERAL LIABILITY INSURANCE. During the term of the Contract and any renewal
thereto, the Contractor, and any agent of the Contractor, at its sole cost and expense shall maintain a policy of
Automobile Liability Insurance in accordance with the State and Federal laws, unless otherwise stated. In addition,
Contractor shall carry Commercial General Liability Insurance coverage with a $1,000,000 annual aggregate and
a $500,000 per occurrence limit for bodily injury, personal injury, wrongful death and property damage. The defense
cost shall be outside the policy limits. Such policy shall designate the Ohio Department of Rehabilitation as an
Additional Insured, as its interest may appear. The policy shall also be endorsed to include a blanket waiver of
subrogation and a statement that the Contractor’s commercial general liability insurance shall be primary over any
other coverage. Umbrella/excess liability insurance may be used to meet the required limits and the coverage must
follow form. The Agency reserves the right to approve all policy deductibles and levels of self-insured retention-
captive insurance programs and may require the Contractor to have their policy(ies) endorsed to reflect per project
/ per location general aggregate limits.
S. TAXES. Pursuant to Section 5739.02 of the Ohio Revised Code, the Agency is exempt from sales tax.
T. TRAVEL. Any travel that the Contractor requires to perform its obligations under this Contract will be at the
Contractor’s expense. The Agency will pay for any additional travel that it requests only with prior written approval.
The Agency will pay for all additional travel expenses that it requests in accordance with Section 126.31 of the
Ohio Revised Code and Rule 126-1-02 of the Ohio Administrative Code.
U. CONFIDENTIALITY. The Contractor may learn of information, documents, data, records, or other material that is
confidential in the performance of this Contract. The Contractor may not disclose any information obtained by the
Contractor as a result of this Contract, without the written permission of the Agency. The Contractor must assume
that all Agency information, documents, data, source codes, software, models, know-how, trade secrets, or other
material is confidential. In addition, the Contractor may not disclose any documents or records excluded by Ohio
law from public records disclosure requirements.
V. FORCE MAJEURE. The term “force majeure” means without limitation: acts of God; such as epidemics; lightning;
earthquakes; fires; storms; hurricanes; tornadoes; floods; washouts; droughts; any other severe weather;
explosions; restrain of government and people; war; strikes; and other like events; or any cause that could not be
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