BMV 1721 #9 Return Right Window Envelope 35342
| Location: | Ohio |
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| Posted: | Nov 18, 2025 |
| Due: | Nov 25, 2025 |
| Agency: | State Government of Ohio |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | SRC0000035342 |
| Publication URL: | To access bid details, please log in. |
| Solicitation ID: | SRC0000035342 |
| Solicitation Name: | BMV 1721 #9 Return Right Window Envelope 35342 |
| Original Begin Date: | 11/18/2025 10:44:23 AM |
| Begin Date: | 11/18/2025 10:44:23 AM |
| End Date: | 11/25/2025 11:00:00 AM |
| Inquiry End Date: | 11/24/2025 11:00:00 AM |
| Commodity: | Printed media |
| MBE Set Aside: | MBE Set Aside |
| Agency: |
DAS-Administrative Services
DPS-Dept of Public Safety |
| Solicitation Status: | Open for Bidding |
| Solicitation Type: | Invitation To Bid (ITB) |
Solicitation General Information
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In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response
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Solicitation ID
SRC0000035342
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Solicitation Name
BMV 1721 #9 Return Right Window Envelope 35342
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RFx Type
Invitation To Bid (ITB)
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Lot #
1
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Solicitation Status
Open for Bidding
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Round #
1
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MBE Set Aside
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Begin Date
11/18/2025 10:44:23 AM (ET)
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Amendment?
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End Date
11/25/2025 11:00:00 AM (ET)
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Inquiry End Date
11/24/2025 11:00:00 AM
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Summary
BMV 1721 8/21, #9 Return Right Window Envelope. Prints two-sided, in black ink, no bleeds, on a 3-7/8" x 8-7/8", 24# white wove envelope, with a clear poly window, side seam, and a full-gum flap. |
Predecessor Contract
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Process
An award will be made to the lowest responsive and responsible Bidder and/or Supplier
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Ship To
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1 Record(s)
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Solicitation Documents
2 Record(s)
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Attachment Preview
STATE OF OHIO
Department of Administrative Services
General Services Division
Print Procurement
SUBCONTRACTING SHALL NOT BE ALLOWED UNDER THIS CONTRACT
INVITATION TO BID FOR: BMV 1721 8/21, #9 Return Right Window Envelope.
Prints two-sided, in black ink, no bleeds, on a 3-7/8" x 8-7/8", 24# white wove
envelope, with a clear poly window, side seam, and a full-gum flap.
BID NUMBER: SRC0000035342
BID NOTICE DATE: November 18, 2025
OPENING DATE: November 25, 2025 (BIDS CAN ONLY BE SUBMITTED ONLINE,
VISIT https://ohiobuys.ohio.gov/page.aspx/en/rfp/request_browse_public, FOR
INSTRUCTIONS).
INSTRUCTIONS, TERMS AND CONDITIONS FOR BIDDING, STANDARD CONTRACT TERMS AND CONDITIONS, Revised 3/31/2025,
are a part of this Invitation to Bid. All prior versions of Instructions to Bidders, Contract Terms and Conditions are null and void.
https://dam.assets.ohio.gov/image/upload/procure.ohio.gov/TCond/Standard_T_C_3-31-25.pdf
Any questions or clarifications regarding this Invitation to Bid (ITB) should be directed to Print Procurement at e-mail:
tim.riley@das.ohio.gov.
SPECIFICATIONS AND PRICING
1. DESCRIPTION: The purpose of this Invitation to Bid (ITB) is to obtain a contractor to provide BMV 1721 9/25, #9 Return Right Window
Envelope for use by the Ohio Department of Public Safety.
2. EXACT QUANTITY: 45,000 (90 BOXES @ 500/BOX).
3. UNIT PRICE AWARD: Bidder shall not insert a unit cost more than 3 digits after the decimal point. Digit(s) beyond 3, after the decimal
point shall be dropped by DAS and not used in evaluation and any subsequent award. To determine the low lot total price of the ITB, the
state will multiply the estimated usage of each item by its corresponding unit price and add the totals together. Failure to bid all items will
disqualify your bid.
4. SPECIFICATIONS:
A. SIZE: 3-7/8" x 8-7/8
B. STOCK: 24# White wove window envelope with a 1-1/8" x 3-1/2" clear poly window, securely glued on all sides, located 4-1/2"
from the left edge, 9/16" from the bottom, and 7/8" from the right.
C. NUMBER OF ORIGINALS: 2
D. PRESSWORK: Two-sided Front and back of envelope note artwork.
E. NUMBERING: N/A
F. INK: Black ink, no bleeds
G. BINDERY: Side seam, with a full-gum flap
H. FINISHED TRIM SIZE: 3-7/8" x 8-7/8
I. TYPESETTING: N/A
J. SUPPLIED TO VENDOR: A PDF will be furnished to the selected vendor. Return all state supplied materials to the proof to
person.
K. PROOF: A Black and White laser, to size and carton and/or package label proofs shall be sent to Ohio Department of Public
Safety, Printing Services ATTN: Scott Shafer An electronic proof is requested and needs to include package and carton labels
and must be emailed to printrequest@dps.ohio.gov for review.
L. PACKAGING: Carton Pack @ 500/Box
M. REQUIRED PACKAGE LABELS: N/A
N. REQUIRED CARTON LABELS: BMV 1721 9/25 #9 Return Right Window Envelope 47759
cartons must contain equal quantity with the exception of last carton.
and quantity in carton. All
PACKING SLIP: With delivery, provide a delivery receipt which shall include the following information: Name of ordering agency,
ODPS order number 47759, quantity ordered, quantity shipped, requested delivery date, actual date of delivery, title of material, and
change order(s), if applicable.
PALLET SPECIFICATIONS: The cartons shall be securely fastened to four-way (40 inches by 48 inches, cube form) pallets with four
way entry; flush-type by using shrink-wrap or stretch film. All loaded pallets shall be in cube form, so they are stackable. The loaded
cartons shall not extend beyond the perimeter of the pallet. The maximum loaded pallet height shall not exceed 56 inches as
measured from the bottom of the pallet. The maximum pallet load shall not exceed a maximum weight of 5,000 pounds.
5. DELIVERY: REQUESTED BY 12/30/25 (LIST DELIVERY INSTRUCTIONS)
SHIP TO: ODPS Alum Creek Facility, 1583 Alum Creek Dr., Columbus OH 43209
Attn: Receiving
6. INVOICE:
SEND
INVOICE TO:
DPS Printing and Mail Services, 1970 W. Broad Street, Columbus, Ohio 43223, printrequest@dps.ohio.gov
7. AFFIRMATION AND DISCLOSURE FORM BELOW MUST BE COMPLETED PRIOR TO THE AWARD. RETURN TO PURCHASING
ANALYST IN SEPARATE EMAIL. PLEASE INCLUDE JOB NUMBER AND TITLE IN THE SUBJECT LINE OF THE EMAIL.
The balance of this page intentionally left blank.
Page 2
AFFIRMATION AND DISCLOSURE FORM
Contractor affirms that Contractor has read and understands the applicable Executive Orders regarding
the prohibitions of performance of offshore services, locating State data offshore in any way, or
purchasing from Russian institutions or companies.
The Contractor shall provide the name(s) and location(s) where all services under this Contract will be
performed and where State data will be located in the spaces provided below or by attachment. If the
Contractor will not be using subcontractors, indicate “Not Applicable” in the appropriate spaces.
Contractor Name:
Contract Number:
1. Principal business location of Contractor:
(Address)
(City, State, Zip)
Name(s)/Principal business location(s) of subcontractor(s):
(Name)
(Address, City, State, Zip)
(Name)
(Address, City, State, Zip)
2. Location(s) where services will be performed by Contractor:
(Address)
(City, State, Zip)
(Address)
(City, State, Zip)
Name(s)/Location(s) where services will be performed by subcontractor(s):
(Name)
(Address, City, State, Zip)
(Name)
(Address, City, State, Zip)
3. Location(s) where any State data associated with any of the services Contractor is providing, or seeks to
provide, will be accessed, tested, maintained, backed-up, or stored:
(Address)
(City, State, Zip)
(Address)
(City, State, Zip)
Name(s)/Location(s) where any State data associated with any of the services any subcontractor is
providing, or seeks to provide, will be accessed, tested, maintained, backed-up, or stored:
(Name)
(Address, City, State, Zip)
(Name)
(Address, City, State, Zip)
(Name)
(Address, City, State, Zip)
(Name)
(Address, City, State, Zip)
(Name)
(Address, City, State, Zip)
Contractor also affirms, understands and agrees that Contractor and its subcontractors are under a duty to disclose to
the State any change or shift in location of services performed by Contractor or its subcontractors before, during and after
execution of any contract with the State. Contractor agrees to notify the State immediately of any such change or shift
in location of its services. The State has the right to terminate the contract if any services are performed or State data
is located outside of the United States unless a duly signed waiver from the State has been attained.
On behalf of the Contractor, I acknowledge that I am duly authorized to execute this Affirmation and Disclosure Form
and have read and understand that this form is a part of any contract that Contractor may enter into with the State and
is incorporated therein.
By:
Authorized Contractor Signature
Print Name:
Title:
Date:
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