Public Notices – Printing/Duplicating, Accelerated Schedule

Location:	Federal
Posted:	Jun 4, 2026
Due:	Jun 16, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	T - Photographic, Mapping, Printing, and Publications Services
Publication URL:	To access bid details, please log in.

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Program 4526-S

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U.S. GOVERNMENT PUBLISHING OFFICE

Government Publishing & Print Procurement

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Public Notices – Printing/Duplicating, Accelerated Schedule

as requisitioned from the U.S. Government Publishing Office (GPO) by the

DLA Document Services

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2026 and ending

July 31, 2027, plus up to four (4) optional 12-month extension periods that may be added in accordance

with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this

contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on June 16, 2026 at the

U.S. Government Publishing Office. All parties interested in attending the bid opening shall email

bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream

link. This must be a separate email from the bid submission. The link will be emailed prior to the bid

opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of

bid submission will be accepted at this time. The program number and bid opening date must be specified

in the subject line of the emailed bid submission. Bids received after the bid opening date and time

specified above will not be considered for award.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-

pricing.

For information of a technical nature, contact Thomas Ferguson at (312) 353-5783 or email

tferguson@gpo.gov

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be

responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not

limited to, the following

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however,

bidders are advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening

time. Government personnel will not validate receipt of the emailed bid prior to bid opening.

Public Notices – Printing/Duplicating, Accelerated Schedule

4526-S

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SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication

310.2, effective December 1, 1987 (Rev. 1-18) and GPO Contract Terms, Quality Assurance Through

Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised

September 2019).

Contract Terms, Forms and Standards information for contractors can be found on the GPO website at

http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors. The Contract Terms publication

noted above can be downloaded at http://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap.pdf.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is printing

(excluding envelopes) and mailing, downloading files, manipulating data, computerized variable imaging,

preparation for mailing, and delivery to USPS. These items CANNOT be subcontracted. Bidders who must

subcontract this operation will be determined to be non-responsible for award. Manufacturing and printing

of envelopes is not considered part of the predominant production functions.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall

apply to these specifications:

Product Quality Levels:

(a) Printing Attributes –

(b) Finishing Attributes –

Level IV – Exception: Level III for color printing/duplicating

Level IV

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

P-7. Type Quality and Uniformity

P-10 Color Match

Specified Standard

Approved Proofs

Copies will not be acceptable if they contain background tone, strip-lines, or other printed elements which

are not equal to the furnished materials.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any

subcontractor, the Government reserves the right to conduct an on-site preaward survey at the

contractor's/subcontractor's facility or to require other evidence of technical, production, managerial,

financial, and similar abilities to perform, prior to the award of a contract. As part of the financial

determination, the contractor in line for award may be required to provide one or more of the following

financial documents:

1) Most recent profit and loss statement

2) Most recent Balance Sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

Public Notices – Printing/Duplicating, Accelerated Schedule

4526-S

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6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the

contract requirements. Documents submitted will be kept confidential and used only for the determination

of responsibility by the Government. Failure to provide the requested information in the time specified by

the Government may result in the Contracting Officer not having adequate information to reach an

affirmative determination of responsibility.

POST-AWARD REQUIREMENTS:

After award, the contractor may be required to have a post-award phone conference call with Government

personnel from the VA and/or GPO, and additionally will be required to produce various PDF proofs for

approval prior to beginning production of the first GPO Form 2511 Print Order.

Actual print production begins upon completion of these certifications.

Required post-award implementation and certification of VA security requirements (shown below) must be

completed within 10 workdays after Date of Award, or completed by another documented VA-approved

date.

• All applicable contractor employees must successfully complete VA Cyber Security Awareness

training and annual refresher training as required.

• Contractor shall provide to the VA points of contact and the GPO contract administrator a copy of

the training certificates produced at the completion of each training session, for each applicable

employee within ten (10) workdays of notification of contract award and annually thereafter, as

required.

• All applicable contractor employees must successfully complete any additional cyber security or

privacy training, as required.

GOVERNMENT IN-PLANT INSPECTIONS: The Government shall have the right to send its officers

and employees into the offices and plants of the contractor for inspection of the facilities and operations

provided for the performance of any work under this contract. On the basis of such inspection, the

Contracting Officer may require specific measures in cases where the contractor is found to be

noncompliant with contract safeguards.

OPTION TO EXTEND THE CONTRACT TERM (OPTION YEARS): The Government has the

option to extend the term of this contract for a period of 12 months by written notice to the contractor not

later than 30 days before the contract expires. If the Government exercises this option, the extended contract

shall be considered to include this clause, except, the total duration of the contract may not exceed 5 years

as a result of, and including, any extension(s) added under this clause. Further extension may be negotiated

under the “Extension of Contract Term” clause. See also “Economic Price Adjustment” for periodic pricing

revision.

EXTENSION OF CONTRACT: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO

and the contractor

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance

with this clause, provided that in no event will any pricing adjustment be made that would exceed the

maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment

Public Notices – Printing/Duplicating, Accelerated Schedule

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for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment

during the second and any succeeding performance period(s). For each performance period after the first,

a percentage figure will be calculated as described below and that figure will be the economic price

adjustment for that entire next period. Pricing adjustments under this clause are not applicable to

reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by

separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The

first period will extend from August 1, 2026 and ending July 31, 2027, and the second and any succeeding

period(s) will extend for 12 months from the end of the last preceding period, except that the length of the

final period may vary. The first day of the second and any succeeding period(s) will be the effective date

of the economic price adjustment for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted

“Consumer Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly

in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in

this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from

the 12-month interval ending three (3) months prior to the beginning of the period being considered for

adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval

ending April 30, 2026, called the base index. The percentage change (plus or minus) of the variable index

from the base index will be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or

decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply

the percentage increase or decrease against the total price of the invoice less reimbursable postage or

transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the

invoice price is adjusted.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be

assigned and a purchase order issued to the contractor to cover work performed. The purchase order will

be supplemented by an individual “print order” for each job placed with the contractor. The print order,

when issued, will indicate the quantity to be produced and any other information pertinent to the particular

order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by

the Government. Orders may be issued under the contract from August 1, 2026 and ending July 31, 2027

plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject

to the terms and conditions of the contract. The contract shall control in the event of conflict with any print

order. A print order shall be “issued” for purposes of the contract, when it is either deposited in the U.S.

Postal Service mail or otherwise furnished to the contractor in conformance with the schedule.

The security and confidentiality of Government legal documents handled and stored by the contractor

during the execution of this contract are of critical importance. Should the preaward survey reveal a security

deficiency that jeopardizes or otherwise compromises the secure and confidential operation of this contract

as specified herein, the Government reserves the right to declare the contractor non-responsible if such a

deficit cannot be remedied by the contractor in a timely fashion and at no additional expense to the

Government.

Public Notices – Printing/Duplicating, Accelerated Schedule

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REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued

in accordance with the clause entitled “Ordering”.

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may

be otherwise provided in this contract; if the Government’s requirements for the items set forth herein do

not result in orders in the amounts or quantities described as “estimated”, it shall not constitute the basis for

an equitable price adjustment under this contract. The Government shall not be required to purchase from

the contractor, requirements in excess of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time are to be

completed by the contractor within the time specified in the order. The rights and obligations of the

contractor and the Government respecting those orders shall be governed by the terms of this contract to

the same extent as if completed during the effective period of this contract.

When production covered by this contract is required before the dates specified under this contract, and the

contractor will not accept the accelerated schedule, the Government may procure this requirement from

another source for that accelerated schedule.

The Government may issue orders which provide for shipment/delivery to, or performance at, multiple

destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items

set forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this

contract.

OPTIONS: Whenever an option is indicated in the specifications, it is the Government’s option, not the

contractor’s, unless it is specifically stated otherwise.

PAYMENT: Submit invoices for payment within 10 workdays of complete mailing for each order via the

GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application

is the most efficient method of invoicing. Instruction for using this method can be found at the following

web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management,

Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance

web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

NOTE: In addition, contractor is required to email delivery receipts and final invoice in PDF format to

originator of each GPO Form 2511 print order. All documents should be in one PDF file. Originator’s email

address will be found at the bottom of each GPO Form 2511 print order. Subject line of the email will be

the print order number.

CONTRACTOR MUST ITEMIZE INVOICES FOR PAYMENT TO MATCH

THE SCHEDULE OF PRICES FORMAT.

FAILURE TO ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF PRICES MAY

RESULT IN DELAYED PAYMENT.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.