Public Notices – Printing/Duplicating, Accelerated Schedule

Program 4526-S Page 1 of 16
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U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Public Notices - Printing/Duplicating, Accelerated Schedule
as requisitioned from the U.S. Government Publishing Office (GPO) by the
DLA Document Services
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2026 and ending
July 31, 2027, plus up to four (4) optional 12-month extension periods that may be added in accordance
with the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1 of this
contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on June 16, 2026 at the
U.S. Government Publishing Office. All parties interested in attending the bid opening shall email
bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream
link. This must be a separate email from the bid submission. The link will be emailed prior to the bid
opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of
bid submission will be accepted at this time. The program number and bid opening date must be specified
in the subject line of the emailed bid submission. Bids received after the bid opening date and time
specified above will not be considered for award.
BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are
cautioned to familiarize themselves with all provisions of these specifications before bidding.
Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-
pricing.
For information of a technical nature, contact Thomas Ferguson at (312) 353-5783 or email
tferguson@gpo.gov
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be
responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not
limited to, the following
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however,
bidders are advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening
time. Government personnel will not validate receipt of the emailed bid prior to bid opening.

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication
310.2, effective December 1, 1987 (Rev. 1-18) and GPO Contract Terms, Quality Assurance Through
Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised
September 2019).
Contract Terms, Forms and Standards information for contractors can be found on the GPO website at
http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors. The Contract Terms publication
noted above can be downloaded at http://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
vendors/qatap.pdf.
PREDOMINANT PRODUCTION FUNCTION: The predominant production function is printing
(excluding envelopes) and mailing, downloading files, manipulating data, computerized variable imaging,
preparation for mailing, and delivery to USPS. These items CANNOT be subcontracted. Bidders who must
subcontract this operation will be determined to be non-responsible for award. Manufacturing and printing
of envelopes is not considered part of the predominant production functions.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall
apply to these specifications:
Product Quality Levels:
(a) Printing Attributes - Level IV - Exception: Level III for color printing/duplicating
(b) Finishing Attributes - Level IV
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard
P-7. Type Quality and Uniformity Approved Proofs
P-10 Color Match Approved Proofs
Copies will not be acceptable if they contain background tone, strip-lines, or other printed elements which
are not equal to the furnished materials.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any
subcontractor, the Government reserves the right to conduct an on-site preaward survey at the
contractor's/subcontractor's facility or to require other evidence of technical, production, managerial,
financial, and similar abilities to perform, prior to the award of a contract. As part of the financial
determination, the contractor in line for award may be required to provide one or more of the following
financial documents:
1) Most recent profit and loss statement
2) Most recent Balance Sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)

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6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the
contract requirements. Documents submitted will be kept confidential and used only for the determination
of responsibility by the Government. Failure to provide the requested information in the time specified by
the Government may result in the Contracting Officer not having adequate information to reach an
affirmative determination of responsibility.
POST-AWARD REQUIREMENTS:
After award, the contractor may be required to have a post-award phone conference call with Government
personnel from the VA and/or GPO, and additionally will be required to produce various PDF proofs for
approval prior to beginning production of the first GPO Form 2511 Print Order.
Actual print production begins upon completion of these certifications.
Required post-award implementation and certification of VA security requirements (shown below) must be
completed within 10 workdays after Date of Award, or completed by another documented VA-approved
date.
* All applicable contractor employees must successfully complete VA Cyber Security Awareness
training and annual refresher training as required.
* Contractor shall provide to the VA points of contact and the GPO contract administrator a copy of
the training certificates produced at the completion of each training session, for each applicable
employee within ten (10) workdays of notification of contract award and annually thereafter, as
required.
* All applicable contractor employees must successfully complete any additional cyber security or
privacy training, as required.
GOVERNMENT IN-PLANT INSPECTIONS: The Government shall have the right to send its officers
and employees into the offices and plants of the contractor for inspection of the facilities and operations
provided for the performance of any work under this contract. On the basis of such inspection, the
Contracting Officer may require specific measures in cases where the contractor is found to be
noncompliant with contract safeguards.
OPTION TO EXTEND THE CONTRACT TERM (OPTION YEARS): The Government has the
option to extend the term of this contract for a period of 12 months by written notice to the contractor not
later than 30 days before the contract expires. If the Government exercises this option, the extended contract
shall be considered to include this clause, except, the total duration of the contract may not exceed 5 years
as a result of, and including, any extension(s) added under this clause. Further extension may be negotiated
under the "Extension of Contract Term" clause. See also "Economic Price Adjustment" for periodic pricing
revision.
EXTENSION OF CONTRACT: At the request of the Government, the term of any contract resulting
from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO
and the contractor
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance
with this clause, provided that in no event will any pricing adjustment be made that would exceed the
maximum permissible under any law in effect at the time of the adjustment. There will be no adjustment

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for orders placed during the first period specified below. Pricing will thereafter be eligible for adjustment
during the second and any succeeding performance period(s). For each performance period after the first,
a percentage figure will be calculated as described below and that figure will be the economic price
adjustment for that entire next period. Pricing adjustments under this clause are not applicable to
reimbursable postage or transportation costs, or to paper, if paper prices are subject to adjustment by
separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive periods. The
first period will extend from August 1, 2026 and ending July 31, 2027, and the second and any succeeding
period(s) will extend for 12 months from the end of the last preceding period, except that the length of the
final period may vary. The first day of the second and any succeeding period(s) will be the effective date
of the economic price adjustment for that period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted
"Consumer Price Index For All Urban Consumers - Commodities Less Food" (Index) published monthly
in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor Statistics.
The economic price adjustment will be the percentage difference between Index averages as specified in
this paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from
the 12-month interval ending three (3) months prior to the beginning of the period being considered for
adjustment. This average is then compared to the average of the monthly Indexes for the 12-month interval
ending April 30, 2026, called the base index. The percentage change (plus or minus) of the variable index
from the base index will be the economic price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage increase or
decrease to be applied to invoices for orders placed during the period indicated. The contractor shall apply
the percentage increase or decrease against the total price of the invoice less reimbursable postage or
transportation costs and separately adjusted paper prices. Payment discounts shall be applied after the
invoice price is adjusted.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be
assigned and a purchase order issued to the contractor to cover work performed. The purchase order will
be supplemented by an individual "print order" for each job placed with the contractor. The print order,
when issued, will indicate the quantity to be produced and any other information pertinent to the particular
order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by
the Government. Orders may be issued under the contract from August 1, 2026 and ending July 31, 2027
plus for such additional period(s) as the contract is extended. All print orders issued hereunder are subject
to the terms and conditions of the contract. The contract shall control in the event of conflict with any print
order. A print order shall be "issued" for purposes of the contract, when it is either deposited in the U.S.
Postal Service mail or otherwise furnished to the contractor in conformance with the schedule.
The security and confidentiality of Government legal documents handled and stored by the contractor
during the execution of this contract are of critical importance. Should the preaward survey reveal a security
deficiency that jeopardizes or otherwise compromises the secure and confidential operation of this contract
as specified herein, the Government reserves the right to declare the contractor non-responsible if such a
deficit cannot be remedied by the contractor in a timely fashion and at no additional expense to the
Government.

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REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.
Shipment/delivery of items or performance of work shall be made only as authorized by orders issued
in accordance with the clause entitled "Ordering".
The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may
be otherwise provided in this contract; if the Government's requirements for the items set forth herein do
not result in orders in the amounts or quantities described as "estimated", it shall not constitute the basis for
an equitable price adjustment under this contract. The Government shall not be required to purchase from
the contractor, requirements in excess of the limit on total orders under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time are to be
completed by the contractor within the time specified in the order. The rights and obligations of the
contractor and the Government respecting those orders shall be governed by the terms of this contract to
the same extent as if completed during the effective period of this contract.
When production covered by this contract is required before the dates specified under this contract, and the
contractor will not accept the accelerated schedule, the Government may procure this requirement from
another source for that accelerated schedule.
The Government may issue orders which provide for shipment/delivery to, or performance at, multiple
destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items
set forth herein which are called for by print orders issued in accordance with the "Ordering" clause of this
contract.
OPTIONS: Whenever an option is indicated in the specifications, it is the Government's option, not the
contractor's, unless it is specifically stated otherwise.
PAYMENT: Submit invoices for payment within 10 workdays of complete mailing for each order via the
GPO fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application
is the most efficient method of invoicing. Instruction for using this method can be found at the following
web address: http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management,
Attn: Comptroller, Stop: FMCE, Washington, DC 20401.
For more information about the billing process refer to the General Information of the Office of Finance
web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
NOTE: In addition, contractor is required to email delivery receipts and final invoice in PDF format to
originator of each GPO Form 2511 print order. All documents should be in one PDF file. Originator's email
address will be found at the bottom of each GPO Form 2511 print order. Subject line of the email will be
the print order number.
CONTRACTOR MUST ITEMIZE INVOICES FOR PAYMENT TO MATCH
THE SCHEDULE OF PRICES FORMAT.
FAILURE TO ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF PRICES MAY
RESULT IN DELAYED PAYMENT.

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RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts
must include the GPO jacket, program, and print order numbers, total quantity shipped and/or delivered,
number of cartons and quantity per carton; date delivery made; and signature of the Government agent
accepting delivery. Original copy of these receipts or other acceptable proof must accompany the
contractor's voucher for payment.

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SECTION 2.- SPECIFICATIONS
SCOPE: These specifications cover the production of accelerated schedule, printing/duplicating of forms
and self-cover pamphlets, color copying, addressing, and mailing.
TITLE: Public Notices - Printing/Duplicating, Accelerated Schedule
Although this is an option year contract, all estimates, averages, etc., are based on one year's production.
FREQUENCY OF ORDERS: Approximately 10 orders per year. More than one order may be placed per
day.
QUANTITY: Approximately 8 to 80 copies per order. An occasional order may exceed this quantity, up
to approximately 1,000 copies.
NUMBER OF PAGES: Approximately 4 to 40 pages per order. An occasional order may exceed this
page count, up to approximately 100 pages.
TRIM SIZE: 8-1/2 x 11".
GOVERNMENT TO FURNISH: Electronic artwork files will be emailed to contractor by agency.
Electronic media will be generated on a PC using Microsoft Office applications. Supplied files will be
Adobe Acrobat PDF and/or Microsoft Word. A separate PDF or Word file of the back page (return address
with area for placement of labels) will be included.
Distribution List: Mailing addresses will be furnished via email, in one of the following formats.
1) For most orders, Word file(s) or PDF(2) with labels 3 across and 10 down on 8-1/2 x 11" sheet(s),
or 2 across and 7 down on 8-1/2 x 11" sheets(s) will be furnished. Approximately 1 to 3 files of
labels will be furnished for each order.
2) Occasionally, at agency's option, the mailing list may be furnished as a Microsoft Excel file. See
"LABELING" for additional information. This may be the only file provided for label creation, or
it may be one of several files, with the remaining files in PDF and/or Word format.
GPO Form 2511 Print Order: It is anticipated that print orders will be sent to contractor via email. At the
Government's option, print orders may be furnished as a hard copy, a faxed copy, or by mail. Contractor
must be able to accept via email.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under
"Government to Furnish," necessary to produce the product(s) in accordance with these specifications.
ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check
(preflight) of the furnished media and publishing files to assure accurate output of the required reproduction
image. Any errors, media damage or data corruption that might interfere with proper file imaging must be
reported to the Agency and GPO in sufficient time to comply with the shipping schedule. The contractor
shall create or alter any necessary trapping, set proper screen angles and screen frequency, and define file
output selection for the imaging device being utilized. Furnished files must be imaged as necessary to meet
the assigned quality level. Contractor must maintain the latest version of all programs and operating systems
used in this contract as well as maintain backwards-compatibility.

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Contractor may be required to revise furnished page artwork by converting color pages to black, resizing
files and/or making other prepress adjustments. It is anticipated that less than 5% of furnished page artwork
files will require prepress adjustments. Any such adjustments to furnished files is required at no additional
cost to the Government.
Contractor is to collate the provided back page mailing label artwork (return address with area for placement
of labels), in correct position for mailing per USPS requirements. It is anticipated that less than 5% of
furnished files for the mailing label page artwork will require prepress adjustments. Any such adjustments
to furnished files is required at no additional cost to the Government.
SPECIAL SOFTWARE CONSIDERATION: Office Graphics files (e.g., files from Presentation, Word
Processing, or other non-publishing applications) may be furnished for this procurement. Additional system
work may be required to produce acceptable output as per specifications.
The contractor will not receive additional compensation, or time for common errors associated with the
output of Office Graphics files. Common errors include, but are not limited to: 1) Color Issues and Shifts
(RGB color data, no spot colors, loss of Black plate), 2) Page Integrity (text reflow), 3) Missing prepress
features (e.g., bleeds, trim marks), or 4) Loss of text characters from graphic elements.
If supplied by the Government, a color visual will be considered the color standard. Vendors should match
the supplied color visual as closely as possible given differences between inks, toners, and dyes. If no hard
copy visual is supplied, the furnished electronic file will be used as the standard.
If supplied by the Government, a black and white visual will be used as the standard for page integrity.
Contractor must ensure that the job outputs exactly as the furnished visual. If no hard copy visual is
supplied, the furnished electronic file will be used as the standard.
PROOFS: For each order (unless specifically not requested on the GPO 2511 Print Order), contractor is
required to email PDF proof to Jerry.L.Truelsen@usace.army.mil or other agency point of contact as
furnished by the agency. Contractor must call Jerry Truelsen at (402) 740-4097 to confirm receipt. Proofs
will not be held more than 1 workday.
Due to the accelerated schedule, email of proofs to agency must be processed in an expedited manner. See
"SCHEDULE" for additional details.
Contractor to submit one "Press Quality" PDF "soft" proof (for content only) using the same Raster Image
Processor (RIP) that will be used to produce the final printed product. PDF proof will be evaluated for text
flow, image position, and color breaks. Proof will not be used for color match.
Contractor must not print prior to receipt of an "OK to print".
STOCK/PAPER: BIDDERS, PLEASE NOTE: GPO has issued a new Government Paper Specification
Standards, No. 13, dated September 2019. Prospective bidders should carefully read this publication as
the applicable standards within become an integral part of this contract. The document is posted at
https://www.gpo.gov/how-to-work-with-us/vendors/forms-and-standards along with a list of major
revisions and any amendments thereto.
All text paper used in each copy must be of a uniform shade.

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White Uncoated Text, basis weight: 50 lbs. per 500 sheets, 25 x 38", equal to JCP Code A60, or at
contractor's option, White Writing, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code D10
or White Plain Copier, Xerographic, basis weight: 20 lbs. per 500 sheets, 17 x 22", equal to JCP Code O60.
PRINTING/DUPLICATING: At contractor's option, the product may be produced via conventional
offset or digital printing, provided that Quality Level 3 standards are maintained. Final output must be
a minimum of 150 line screen and at a minimum resolution of 2400 x 2400 x 1 dpi or 600 x 600 x 8 bit
depth technology. Digital device must have a RIP that provides an option for high quality color matching
such as Device Links Technology and/or ICC Profiles.
Print/duplicate face only or face and back in black or color/4-color process, as specified.
MARGINS: Margins will be specified on the print order or furnished copy. No bleeds.
IDENTIFICATION MARKINGS: Identification markings such as register marks, ring folios, rubber
stamped jacket numbers, commercial identification marks of any kind, etc., except GPO imprint, form
number, and revision date, carried on copy or film, must not print on finished product.
BINDING: Collate products as required. Wire stitch in upper left corner and trim four sides.
Fold each mailer from 8-1/2 x 11" to 8-1/2 x 5-1/2", mailing indicia out, seal with white wafer seal(s) or
tab(s) that meets U.S. Postal regulations for mailing.
LABELING: Contractor will output provided PDF page(s) onto appropriate label stock, and affix one label
per item in the mailing label are of the back page to meet USPS requirements.
If mailing addresses are furnished as an Excel file, at contractor's option contractor may print each address
directly onto the product or print each address on a permanent pressure sensitive adhesive label and then
affix to pamphlet. Contractor must follow U.S. Postal regulations for mailing. Contractor is permitted to
charge for affixing addresses if furnished as an Excel file, however no additional charges for re-formatting
of the furnished file will be allowed beyond the related "Pricing Schedule" item charge.
Labeling and Marking Specifications (GPO Form 905): See GPO Contract Terms Booklet, Publication
310.2. for more information.
All expenses incidental to packing and labeling must be borne by the contractor.
GPO "VERIFICATION OF DELIVERY": Contractor MUST email delivery verification information to
termcontracts@gpo.gov WITHIN 24 HOURS OF DELIVERY. Enter Program and Print Order numbers in
the subject line, and in the body of the message indicate the method of shipment and the delivery date. If a
contract specifies a shipping method of F.O.B. Contractor City (at government's expense), enter the date
of shipment. If a contract specifies F.O.B. Destination (at contractor's expense), enter the date of delivery.
If a contract specifies a combination of both methods, include all shipping and delivery dates. Failure to
provide this information for each print order may result in delayed payment of invoices.
RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These receipts
must include the GPO jacket, program, and print order numbers; total quantity shipped and/or delivered,
number of cartons, and quantity per carton; date delivery made; and signature of the Government agent
accepting delivery. The original copy of these receipts or other acceptable proof must accompany the
contractor's voucher for payment.

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DISTRIBUTION:
Mail FOB Contractor's City:
Contractor will be required to pay postage for each mailing. Contractor will be reimbursed for postage by
submitting a properly completed Postal Service Certificate of Mailing with each invoice voucher.
Applies to most mailings: All mailing up to 11 ounces, quantity up to 200 copies, shall be made at the First
Class rate, using metered mailing. Contractor to submit with invoice voucher the correct USPS certificate
for metered mailing.
Applies to an occasional mailing: All mailing over 11 ounces, and/or over 200 copies, shall be made at the
First Class rate, using Priority Mail. Contractor must obtain any permits necessary for such mailings, and
must submit the correct USPS certificates with invoice voucher.
It is anticipated that most mailing addresses will be domestic, with the occasional international address. All
copies mailed must conform to the appropriate regulations in the U.S. Postal Service manuals for "Domestic
Mail" or "International Mail" as applicable.
Deliver FOB Destination (via traceable means at contractor's expense): 2 GPO samples per order. Deliver
or ship sample copies by the most economical method to the Government.
RETURN OF GOVERNMENT FURNISHED MATERIALS: While not anticipated for most orders, if
required, all expenses incidental to pick up or return of furnished materials must be borne by the contractor.
SCHEDULE: Adherence to this schedule must be maintained. Contractor must not start production of any
job prior to receipt of the individual print order (GPO Form 2511) and government furnished material. No
definite dates can be predetermined for placement of orders.
All deliveries must be made Monday through Friday, exclusive of Federal Holidays, before 4:00 pm local
prevailing time.
The term "workday" is defined as Monday through Friday of each week, exclusive of the days on which
Government holidays are observed.
The following schedule begins the SAME workday as notification of the availability of each individual
print order and furnished material. When notification of availability is given after Noon Central Time, the
date of notification shall be the following workday.
Complete production and delivery to the Post Office must be made within two workdays. The ordering
office may allow additional time when appropriate. However, the schedule above must otherwise be
adhered to. Failure to mail when required will render the dated material useless.
The numbers under the column headed "WD After" represent the number of workdays allowed to complete
that certain part of the schedule after completion of the preceding part. If any step in the production process
is completed early, the total production schedule is shortened by that number of workdays.
WD After
Contractor delivers PDF Proofs (expedited) ............................................... Same Day/1
Proofs reviewed/"Ok to Print" .................................................................... Same Day/1
Contractor must complete mailing** ............................................................................ 2