VA Binder Sets.

Location:	Federal
Posted:	Jun 4, 2026
Due:	Jun 18, 2026
Agency:	U.S. Government Publishing Office
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies
Publication URL:	To access bid details, please log in.

Attachment Preview

Program 2513-S

Specifications by tf

Reviewed by fb

Page 1 of 16

U.S. GOVERNMENT PUBLISHING OFFICE

Government Publishing & Print Procurement

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

VA Binder Sets

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Veterans Affairs

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning August 1, 2026 and ending July 31,

2027, plus up to four (4) optional 12-month extension periods that may be added in accordance with the “OPTION

TO EXTEND THE TERM OF THE CONTRACT” clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on June 18, 2026 at the U.S.

Government Publishing Office. All parties interested in attending the bid opening shall email bids@gpo.gov one

(1) hour prior to the bid opening date and time to request a Microsoft Teams live stream link. This must be a separate

email from the bid submission. The link will be emailed prior to the bid opening.

BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The program number 2513-S and Bid opening date must be specified in

the subject line of the emailed bid submission. Bids received after the opening date and time will not be considered

for award. See also “ADDITIONAL EMAILED BID SUBMISSION PROVISIONS”.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Thomas Ferguson at (312) 353-5783 or email tferguson@gpo.gov

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for

any failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid prior to bid opening.

VA Binder Sets

Program 2513-S

Page 2 of 16

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 1-18) and GPO Contract Terms, Quality Assurance Through Attributes Program

for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised September 2019).

Contract Terms, Forms and Standards information for contractors can be found on the GPO website at

http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors. The Contract Terms publication noted

above can be downloaded at http://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap.pdf.

PREDOMINANT PRODUCTION FUNCTION: The predominant production function is the printing and

addressing. The predominant production function may NOT be sub-contracted.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these

specifications:

Product Quality Levels:

(a) Printing Attributes – Level III.

(b) Finishing Attributes – Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests – General Inspection Level I.

(b) Destructive Tests – Special Inspection Level S-2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

P-7. Type Quality and Uniformity

P-l0. Process Color Match:

Specified Standard

Approved priors/Average type dimension

Approved priors

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor's facility or

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to

the award of a contract. As part of the financial determination, the contractor in line for award may be required to

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent Balance Sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

VA Binder Sets

Program 2513-S

Page 3 of 16

POST-AWARD REQUIREMENTS:

After award, the contractor may be required to have a post-award phone conference call with Government personnel

from the VA and/or GPO, and additionally will be required to produce various PDF proofs for approval prior to

beginning production of the first GPO Form 2511 Print Order.

Actual print production begins upon completion of these certifications.

Required post-award implementation and certification of VA security requirements (shown below) must be

completed within 10 workdays after Date of Award, or completed by another documented VA-approved date.

• All applicable contractor employees must successfully complete VA Cyber Security Awareness training and

annual refresher training as required.

• Contractor shall provide to the VA points of contact and the GPO contract administrator a copy of the training

certificates produced at the completion of each training session, for each applicable employee within ten (10)

workdays of notification of contract award and annually thereafter, as required.

• All applicable contractor employees must successfully complete any additional cyber security or privacy

training, as required.

GOVERNMENT IN PLANT INSPECTIONS: The Government reserves the right to have Government

representative(s) inspect any operation, including the security controls and privacy practices implemented by the

contractor under this contract at the start of production, and/or at any time during production. The Government may

conduct an inspection with 10 workdays notice, or on short notice, or unannounced, in the event of a security

incident or at any other time. The contractor’s full cooperation is required.

OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend the term of this

contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed 5 years as a result of, and including, any extension(s)

added under this clause. Further extension may be negotiated under the “Extension of Contract Term” clause. See

also “Economic Price Adjustment” for periodic pricing revision.

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by separate clause elsewhere in this contract.

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from August 1, 2026 and ending July 31, 2027 and the second and any succeeding period(s) will

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary.

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

VA Binder Sets

Program 2513-S

Page 4 of 16

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending 3 months prior to the beginning of the period being considered for adjustment. This average

is then compared to the average of the monthly Indexes for the 12-month interval ending April 30, 2026, called the

base index. The percentage change (plus or minus) of the variable index from the base index will be the economic

price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

If the Government exercises an option, the extended contract shall be considered to include this economic price

adjustment clause.

ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number will be assigned

and a purchase order issued to the contractor to cover work performed. The purchase order will be supplemented

by an individual “print order” for each job placed with the contractor. The print order, when issued, will indicate

the quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract from August 1, 2026 and ending July 31, 2027, plus for such

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall

be “issued” for purposes of the contract, when it is either deposited in the U.S. Postal Service mail or otherwise

furnished to the contractor in conformance with the schedule.

The security and confidentiality of Government legal documents handled and stored by the contractor during the

execution of this contract are of critical importance. Should the preaward survey reveal a security deficiency that

jeopardizes or otherwise compromises the secure and confidential operation of this contract as specified herein, the

Government reserves the right to declare the contractor non-responsible if such a deficit cannot be remedied by the

contractor in a timely fashion and at no additional expense to the Government.

REQUIREMENTS: This is a requirements contract for the items and for the period specified herein.

Shipment/delivery of items or performance of work shall be made only as authorized by orders issued in accordance

with the clause entitled “ORDERING.” The quantities of items specified herein are estimates only and are not

purchased hereby. Except as may be otherwise provided in this contract, if the Government’s requirements for the

items set forth herein do not result in orders in the amounts or quantities described as “estimated,” it shall not

constitute the basis for an equitable price adjustment under this contract.

The quantities of items specified herein are estimates only and are not purchased hereby. Except as may be otherwise

provided in this contract; if the Government’s requirements for the items set forth herein do not result in orders in

the amounts or quantities described as “estimated”, it shall not constitute the basis for an equitable price adjustment

under this contract. The Government shall not be required to purchase from the contractor, requirements in excess

of the limit on total orders under this contract, if any.

Orders issued during the effective period of this contract and not completed within that time are to be completed by

the contractor within the time specified in the order. The rights and obligations of the contractor and the Government

respecting those orders shall be governed by the terms of this contract to the same extent as if completed during the

effective period of this contract.

VA Binder Sets

Program 2513-S

Page 5 of 16

When production covered by this contract is required before the dates specified under this contract, and the

contractor will not accept the accelerated schedule, the Government may procure this requirement from another

source for that accelerated schedule.

The Government may issue orders which provide for shipment/delivery to, or performance at, multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued in accordance with the “Ordering” clause of this contract.

OPTIONS: Whenever an option is indicated in the specifications, it is the Government’s option, not the

contractor’s, unless it is specifically stated otherwise.

PAYMENT: Submit invoices for payment within 10 workdays of complete mailing for each order via the GPO

fax gateway (if no samples are required) utilizing the GPO barcode coversheet program application is the most

efficient method of invoicing. Instruction for using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page

located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

NOTE: Use of the Secure Server Workspace (SFTP): Print orders, artwork, distribution lists and all furnished

materials will be provided via the Secure Server Workspace. When required, PDF soft proofs must be sent via the

Secure Server Workspace. All reports, postal receipts, etc. must be archived on the Secure Server Workspace. Use

of this workspace must be supplemented by timely email notifications from the contractor to the VA points of

contact below, or other contacts as designated by the VA through email, notation on the GPO Form 2511 Print

Order, or other means, in order to document the upload or download of all critical documents.

U.S. Department of Veterans Affairs

Email: Brian Mano, Production Manager

Email: brian.mano@va.gov

Courtesy Copy of Invoice: Contractor is required to upload a copy of each print order invoice voucher (including

postal statements) to the VA secure online workspace within two workdays of fax submission to GPO FMCE.

RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery, and postal statements for

mailing, as suitable. These receipts must include the GPO jacket, program and print order numbers, total quantity

shipped and/or delivered, number of cartons and quantity per carton; date delivery made; and signature of the

Government agent accepting delivery. Original copy of these receipts or other acceptable proof must accompany

the contractor’s voucher for payment.

NOTE: Number of pieces listed on the postal receipts MUST match the number of recipients in the supplied

distribution lists, with an accounting for undeliverables, etc.

CONTRACTOR’S INVOICE FOR PAYMENT MUST BE ITEMIZED IN ACCORDANCE WITH THE

SCHEDULE OF PRICES. FAILURE TO ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF

PRICES MAY RESULT IN DELAYED PAYMENT.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.