IDIQ CONTRACT FOR PUMP REPAIR AND REPLACEMENT (HMSD) CITYWIDE WITH BOROUGH OF MANHATTAN FOCUS

The New York City Housing Authority (“NYCHA”), Procurement Department (“SMPD”), on behalf of Heating Services Management Department  (“HSMD”), through this Solicitation, seeks bids from qualified vendors to provide NYCHA with services as follows:

RFQ Number 518131

IDIQ CONTRACT FOR PUMP REPAIR AND REPLACEMENT (HMSD) CITYWIDE WITH BOROUGH OF MANHATTAN FOCUS

Contract Term: Three (3) years with up to two (2) one-year renewal periods, at NYCHA's sole discretion.

Bid Security.  Bid Security is required at the time of bid submission in the amount of 100% of the contract minimum as stated in the contract documents. Payment and Performance Bonds are required of the winning bidder and due during the award process in the amount of 100% of the contract minimum.

Scope of Work: This contract The Work to be performed by the contractor under this Contract (the “work”) shall consist of providing all labors, materials, equipment, and ancillary items necessary and appropriate for the repair of mechanical systems: The types of maintenance and repair that to be performed under this contract include but not limited to pump repair and replacement, etc. Replacement and Feedwater pump/house pumps: Replacement of existing Feedwater pumps. Provide duplex set of new Feedwater pumps and associated equipment including motors, bases, valves, piping modifications, controls and electrical work as and when needed in various developments in the Borough. Remove existing pumps, piping and associated equipment. Existing concrete, foundation is to be reused. Modify foundation as necessary to suit new pump set.

• Feedwater pump/house pumps: Replacement of existing of Feedwater pumps. Provide duplex set of new Feedwater pumps and associated equipment including motors, bases, valves, piping modifications, controls and electrical work as and when needed in various developments in the Borough. Remove existing pumps, piping and associated equipment. Existing concrete, foundation is to be reused. Modify foundation as necessary to suit new pump set.
• Insulate all new piping. Remove existing insulation as required.
• Testing of pumps and piping.
• Painting.
• Shut-down and restoration of water service and associated electrical work and controls.
• File all applications and obtain all permits.
• Training and Instruction.
• Repair service contracts for existing of Feedwater pumps.
• Contractor to provide service to existing Feedwater pumps and panel as and when needed. Responding to outages dues to Feedwater pump malfunctions. Labor and material to replace or repair defective equipment.
• Annual replacement of starters. Starters should be replaced annually. The old starter should be rebuilt and returned to the development for replacement the next year.
• Replacement of defective check valves.

NYCHA’s PQL Required: In order to be considered eligible for award, bidders must submit a competitive bid in response to this RFQ as well as be approved on NYCHA’s Plumbing Services Pre- Qualified List (PQL) prior to bid closing date.  To be considered eligible for award, Vendors who are not yet approved for the stated PQL,  should apply for it by no fewer than 15 days prior to a bid submission due date. Applications to NYCHA’s various trade PQLs can be found at https://www.nyc.gov/site/nycha/business/nycha-pql.page. In the event the bidder's Pre-Qualification Application is not approved, the bid on file shall be deemed non-responsive.

Section 3 REO & OEO Plans. Please be advised that the Section 3 Resident Economic Opportunity (REO) and  Other Economic Opportunity (OEO) Plans must be uploaded via eComply at https://nycha.ecomply.us/. Do not include Section 3 documentation  via iSupplier. For assistance with eComply log-in, please contact eComply Tech support at support@ecomplysolutions.com, and eComply.support@nycha.nyc.gov.

Pre-bid Conference. A non-mandatory virtual Pre-Bid Conference will be held on Wednesday, June 10, 2026, at 10:00 AM, and will be conducted remotely via Microsoft Teams meeting. Although your attendance is not mandatory, it is strongly recommended that all interested Bidders attend, and that Bidders thoroughly review the bid documents in advance of the meeting. To participate in the Pre-Bid Conference, please follow the instructions below:

Microsoft Teams meeting Join on your computer, mobile app or room device

Option 1: Click here to join the meeting:

https://teams.microsoft.com/meet/245672537501050?p=2i1oj8PJRt9CF98Ca8

Meeting ID: :  245 672 537 501 050                               Passcode: 8YA9nq7b

Option 2: Call-in Audio, Dial-in by phone +1 646-838-1534,, 22376425## United States, New York City

Phone conference ID: 223 764 25#

Vendors’ Questions are due by no later than  6/18/2026

Questions may only be accepted via Online Discussions for each RFQ in this bid series on iSupplier.

Question and Answer Release Date by RFQ Amendment:  7/01/2026

New York State Labor Law 220-i Public Works Registration Certificate: Required for all Bidders, Contractors and Subcontractors at the time of bid submission on government contracts involving Davis Bacon Prevailing Wage Rates, pursuant to NYS Labor Law Article 8, Section 220-i. For more information, visit  Public Work Contractor and Subcontractor Registry Landing | Department of Labor.

For assistance, please contact NYCHA’s Procurement Department at construction.procurement@nycha.nyc.gov. See also NYCHA's Procurement Opportunities page at https://www.nyc.gov/site/nycha/business/procurement-opportunities.page.