Affordable Housing Development of Town Property - Boston Neck Road

TOWN OF NARRAGANSETT, RI
PURCHASING DEPARTMENT
REQUEST FOR PROPOSALS (RFP) -
AFFORDABLE HOUSING DEVELOPMENT OF TOWN
PROPERTY - BOSTON NECK ROAD
Susan W. Gallagher, Purchasing Manager
Proposals Due: Monday, July 6, 2026 at 11:00 AM
VENDOR NAME SUBMITTING PROPOSAL : __________________________________

REQUEST FOR PROPOSALS
Sealed proposals will be received by the Town of Narragansett, Rhode Island for
AFFORDABLE HOUSING DEVELOPMENT OF TOWN PROPERTY - BOSTON NECK
ROAD on or before 11:00 AM on Monday, July 6, 2026 at the office of the Purchasing
Manager, 25 Fifth Avenue, Narragansett, RI. This is a request for proposals, not a request for
bid. Responses will be evaluated on the basis of their qualifications; there will be no public
opening or reading of the proposals received pursuant to this request. Interested parties must
provide a proposal to the Town on or before the noted due date.
Specifications may be obtained at the Purchasing Office, 25 Fifth Avenue, Narragansett,
Rhode Island between the hours of 8:30 a.m. and 4:30 p.m. Monday through Friday and
are available on the Town of Narragansett website, www.narragansettri.gov.
All proposals must be submitted in duplicate, and clearly marked:
(Sealed RFP)
AFFORDABLE HOUSING DEVELOPMENT OF TOWN PROPERTY-
BOSTON NECK ROAD
Proposals must be enclosed in an opaque envelope addressed to "Purchasing Manager, Town
Hall, 25 Fifth Avenue, Narragansett, Rhode Island 02882-3699" bearing the name and
address of the bidder.
No vendor may withdraw his/her proposal within ninety (90) days after the scheduled closing
time for receipt of the proposal.
The Town of Narragansett reserves the right to reject any/all proposals, waive any informalities
in the proposals received and to accept and award the proposal deemed most favorable to the
interest of the Town of Narragansett. This project will be awarded on the basis outlined in the
Proposal Review section.
Individuals requesting interpreter services for the hearing impaired must notify the Finance
Department (401) 782-0644 three business days prior to the RFP opening.
Susan W. Gallagher
Purchasing Manager
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STANDARD INSTRUCTIONS TO BIDDERS
DEPARTMENT OF FINANCE-PURCHASING DIVISION
TOWN OF NARRAGANSETT, RHODE ISLAND
THESE INSTRUCTIONS ARE STANDARD FOR ALL PROPOSALS ISSUED BY THE
PURCHASING DIVISION AND MAY BE DELETED OR MODIFIED BY INDICATING SUCH
CHANGE BY "SPECIAL INSTRUCTIONS TO BIDDERS."
1. Receipt and Opening of Proposal
Sealed proposals (bids) will be accepted in the office of the Purchasing Manager,
Town of Narragansett, R.I. until the time indicated on the Request for Proposals
Invitation, for the commodities, equipment or services designated in the specifications.
2. Form of Bid
Proposal must be submitted on and in accordance with the forms attached hereto,
blank places must be filled in as noted, no change shall be made in the phraseology of
the proposal or in the item or items mentioned therein, must contain the name and
proper address of the bidding firm, and must be signed by a responsible member of
the firm with his/her signature and official title. Proposals that are not complete, or
contain any omissions, erasures, alterations, additions or contain irregularities of any
kind, may be rejected.
3. Submission of Bids
a. Envelopes containing bids must be sealed and addressed to the office of the
Purchasing Manager, Town Hall, Narragansett, R.I. 02882 and must be marked
with the name and address of bidder, date and hour of opening, and name of bid.
b. The Purchasing Manager will decide when the specified time has arrived to open
bids, and no bid received thereafter will be considered.
c. Any bidder may withdraw his/her bid by written request at any time prior to the
advertised time for opening. Telephonic bids, amendments, or withdrawals will not
be accepted.
d. Unless otherwise specified, no bid may be withdrawn for a period of ninety (90)
days from the date of bid opening.
e. Negligence on the part of the bidder in preparing the bid confers no rights for the
withdrawal of the bid after it has been opened.
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f. Proposals received prior to the time of opening will be securely kept unopened. No
responsibility will attach to an officer or person for the premature opening of a
proposal not properly addressed and identified.
4. Prices
Bidders shall state the proposed price in the manner designated in the Bid Proposal
Form. If there is a discrepancy between the unit prices and the extended totals, the
unit prices shall govern. In the event there is a discrepancy between the price written
in words and written in figures, the prices written in words shall govern.
5. Terms
Cash discounts offered will be considered in determining awards. The discount period
shall be computed from the date of delivery or from the correct invoice as received by
Town Treasurer, whichever date is later. The date of delivery shall be construed to
mean the date on which bid item is determined to meet the specifications and is
therefore acceptable. Discounts for a period less than thirty (30) days may not be
considered.
6. Rhode Island Sales Tax
The Town is exempt from the payment of R.I. Sales Tax under the 1956 General Laws
of the State of Rhode Island, 44-18-30 Para..1, as amended.
7. Federal Excise Taxes
The Town is exempt from the payment of any excise or federal transportation taxes.
The price bid must be exclusive of taxes and will be so construed.
8. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue
number is issued as the bid standard in describing an item followed by "Or Equal" this
description is used to indicate quality, performance and other essential characteristics
of the article required.
If bidding on other than the make, model, brand, or sample specified, but equal
thereto, bidder must so state by giving the manufacturer's name, catalogue number
and any other information necessary to prove that the intended substitution of a
commodity is equal in all essential respects to the bid standard. Bidder must prove to
the satisfaction of the Town Manager or by person or persons designated by him, that
his/her designated substitute is equal to the bid standard: otherwise, his/her bid will be
declared "No Bid" insofar as the item in question is concerned.
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9. Award and Contract
Unless otherwise specified, the Town reserves the right to make an award in the best
interest of the Town. A written award (or acceptance of Bid) mailed (or otherwise
furnished) to the successful bidder followed by a Town Purchase Order shall, unless
otherwise specified, be deemed to result in a binding contract without further action by
either party.
10. Delivery
All prices must be on the basis of F.O.B. Delivery Point Narragansett, Rhode Island.
The bid prices must include delivery and shipping to the Town. No additional shipping,
handling, or fuel surcharge costs will be honored by the Town. Deliveries must consist
only of new merchandise or equipment (unless otherwise specified) and shall be made
between 8:30 a.m. and 3:00 p.m., Monday through Friday. No delivery shall become
due or be acceptable without a written Purchase Order issued by the Town Purchasing
Manager.
11. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all individuals,
companies, corporations, and business entities that provide goods or services to the
Town of Narragansett pursuant to any and all relevant and appropriate Federal, State,
and local purchasing rules, regulations, and procedures.
The Town of Narragansett is committed to the general policy and principle of Equal
Employment Opportunity in terms of retaining vendors to provide the Town with goods
and services necessary for routine and emergency operations. The Town will not
discriminate against vendors as entities, or individual employees thereof on any legally
recognized basis included, but not limited to, race, age, color, religion, sex, marital
status, national origin, physical or mental disability, Veteran's status, pregnancy,
sexual orientation, genetic conditions, predisposition to certain diseases, or ancestry,
except where a bona fide occupational qualification exists.
12. Towns Right to Reject
The Town reserves the right to reject any and all proposals, to waive any informality in
the proposals received and to accept the proposal deemed to be most favorable to the
best interests of the Town.
13. Insurance
The CONTRACTOR shall provide the following insurances in accordance with the
Standard Instructions:
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A. Worker's Compensation Insurance
The CONTRACTOR shall always maintain in full force Workers' Compensation
for all labor employed on the project. Workers' Compensation coverage must
meet the statutory obligations of the State and Employer's Liability insurance in
the amount of $500,000 each policy, $500,000 each accident and disease.
Contractor shall supply evidence of the same to the Town of Narragansett.
Unless otherwise amended by law, Worker's Compensation Insurance is not
required for sole proprietorships. If the CONTRACTOR or any of the sub-
contractors to be employed on the project is\are sole proprietorships, that status
shall be noted within the Bid submitted by the CONTRACTOR.
B. Contractor's Commercial General Liability Insurance
The CONTRACTOR shall carry Commercial General Liability Insurance (CGL)
with broad form of Contractual General Liability Endorsement attached,
providing for a per occurrence limit of liability of not less than One Million
Dollars ($1,000,000) for all damages arising out of bodily injury or property
damage. If CONTRACTOR'S CGL policy is subject to an Annual Aggregate,
said Aggregate must be in multiples of the per occurrence limit of liability. The
Contractor will provide evidence of its General Liability policy to the Town of
Narragansett and name the Town of Narragansett as an Additional Insured to
the policy.
C. Comprehensive Automobile Liability and Property Damage Insurance
The CONTRACTOR shall always carry and maintain in full force during the
contract, Comprehensive Automobile Liability Insurance covering all owned
vehicles, hired vehicles, or non-owned vehicles in the amount of not less than
One Million Dollars ($1,000,000) per occurrence for all damages arising out of
bodily injury and/or property damage. The Contractor will provide evidence of
its auto liability policy to the Town of Narragansett and name the Town of
Narragansett as an Additional Insured to the policy.
D. Insurance Covering Special Hazards
Special hazards shall be covered by rider or riders to the Commercial General
Liability insurance policy or policies hereinabove required to be furnished by the
CONTRACTOR, or by separate policies of insurance as follows:
1. Property Damage Liability arising out of the collapse of, or structural
injury to any building or structure due to excavation (including borrowing,
filling, or backfilling in connection therewith), tunneling, pile driving,
cofferdam work, or caisson work; or to moving, shoring, underpinning,
razing, or demolition of any building or structure, or removal or rebuilding
of any structural support thereof.
2. Property Damage Liability for injury or destruction of wires, conduits,
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pipes, mains, sewers, or other similar property or any apparatus in
connection therewith, below the surface of the ground, arising from and
during the use of mechanical equipment for the purpose of excavating or
drilling within the Project limits; injury to or destruction of property at any
time resulting therefrom.
3. The Contractor will always maintain in full force and during this
engagement the insurance covering special hazards with a limit of
liability in the amount of One Million Dollars ($1,000,000) per occurrence
for all damages arising out of bodily injury and/or property damage. If the
Contractor's Special hazards insurance policy is subject to an Annual
Aggregate, said Aggregate must be in multiples of the per occurrence
limit of liability. Evidence of the Contractor's special hazards insurance
policy or Endorsement of such special hazard coverage to the
Commercial General Liability policy must be provided to the Town of
Narragansett and name the Town of Narragansett as an Additional
Insured to the policy.
4. The CONTRACTOR shall require similar insurance in such amounts to
be taken out and maintained by each subcontractor.
E. Sub-Contractor(s) Insurance
The CONTRACTOR shall provide satisfactory evidence of similar insurance
(each category as noted above) from each sub-contractor to be employed on
the project.
14. Wage Rates
Attention of the bidders is particularly called to the requirements as to conditions of
employment to be observed and minimum wage rates to be paid under the Contract.
In conformity with the provisions of Chapter 13 of Title 37, General Laws, Rhode
Island, 1956, as amended, the minimum wages for a day's work paid to all employees
shall be not less than the customary and prevailing rate of wages for a day's work in
the locality where the work is undertaken. Such a schedule of wages has been
established on a minimum hourly basis and is in file in the office of the State
Department of Labor. The Contractor shall comply with all provisions of Chapter 37-13
of the RIGL, as may be amended. Particular attention is called to Chapter 37-13-13,
relative to posting and providing certified payroll records. For additional information,
refer to the State of Rhode Island and Providence Plantations Division of Professional
Regulations "Rules and Regulations Relating to Prevailing Wages".
15. Licenses and Certifications
At the time of award, the CONTRACTOR and all of his\her sub-contractors shall
possess and provide evidence of all licenses, trade certifications, trade registrations,
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etc. pertaining to the requirements of the project.
16. Smoke-Free Property
Per Town Council adopted Ordinance, all Town properties are smoke-free, and
smoking is prohibited accordingly. This applies to employees of the Town and all
contractors, vendors, suppliers, guests, etc. All contractors are required and instructed
to notify their employees and subcontractors of this law.
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REQUEST FOR PROPOSALS:
AFFORDABLE HOUSING DEVELOPMENT OF TOWN PROPERTY
LOCATED ON BOSTON NECK ROAD
Introduction:
Purpose
The purpose of this Request for Proposals ("RFP") is to solicit proposals for the
development and potential disposition of vacant land owned by the Town of Narragansett
("Town"). This land, which is comprised of two abutting properties, is located on Boston Neck
Road, Narragansett, Rhode Island, Assessors Plat N-L, Lot 22 and Plat N-O, Lot 5
("Property") and is 2.61 acres in size combined. The Town seeks the development of a
number of affordable housing residential units with off-street parking. These units can either
be year-round rental properties, provide homeownership opportunities, or a combination of
the two. Proposals will be reviewed by Town Staff and that which best addresses the Towns
need will be recommended for approval by the Narragansett Town Council. Proposals must
meet all minimum submission requirements and include the requested documents.
The Town has attempted to be as accurate as possible in this RFP but is not responsible for
any unintentional errors herein. No statement in this RFP shall imply a guarantee or
commitment on the part of the Town as to potential relief from state, federal or local
regulation. The Town reserves the right to cancel this RFP at any time until proposals are
opened or reject all proposals after the proposals are opened if it determines that it is in the
best interest of the Town to do so. The Town reserves the right to waive any minor
informalities.
Property Description:
Site Description
The Property consists of two abutting parcels of vacant land of approximately 2.61 acres in
total on Boston Neck Road, Narragansett, RI. The Property is owned by the Town and the
development will be subject to a use restriction as residential property. The property has
access to public water (Veolia Water RI). There is public sewers access to this site on the
north side, at the end of Cornell Road.
Title
Respondents are fully responsible for conducting their own title examination to ensure that
the title to the Property is clear. To the best of the Town's knowledge, the Town is the owner
of the property, and the title is not encumbered. However, the Town makes no
representations or warranties as to the accuracy of any title examinations it may have
conducted and requires that respondents conduct their own title examinations.
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Respondents shall be responsible to commission their own boundary surveys as indicated
below to determine the existence of any encroachments that could exist.
Development Considerations / Site Analysis
Respondents will be fully responsible for conducting a site analysis to determine the
physical capacity of the site to be built upon. Wetland Report dated April 24, 2026 is attached.
Required analyses include:
1. Wetland determination and confirmation by CRMC of flagging accuracy.
2. Class 1 land survey incorporating the results of the wetland flagging.
3. Application to CRMC for a preliminary determination.
4. Water table analysis for purposes of both OWTS siting and designation of areas to
be reserved for stormwater management.
5. Phase 1 Environmental Site Assessment.
6. Analysis of any easements or encroachments that may hinder development of
the site.
Each of the above must be completed with a full report to be submitted to the Town at the
appropriate time.
Development Objectives and Design:
Guidelines
Development Objectives
The Town seeks to develop the Property in a manner consistent with the following goals:
Development of a maximum number of either homeownership residential
housing, year- round rentals, or a combination of the two, as provided
under RIGL 45-53-4.
Units must be sold or rented with two-third of the units at 80% AMI or less,
and one-third of the units up to 100% AMI.
A high percentage of the dwelling units on site shall be for families of more than one
individual and a minimum of two bedrooms. Proposals shall indicate the number of
single-bedroom units and multi-bedroom units.
Development shall be consistent and compatible with surrounding existing
development.
Design Guidelines
The following Green Building guidelines are required to be met for any public agency
submitting a proposal exceeding 10,000 square feet of gross floor area; they are strongly
suggested for all other applicants.
Green buildings support a comprehensive approach to addressing the adverse impacts of the
built environment and to promoting human health and the wellbeing of our
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