KCATA Bulk 15w-40 Engine Oil
| Location: | Missouri |
|---|---|
| Posted: | Jun 4, 2026 |
| Due: | Jun 24, 2026 |
| Agency: | Kansas City Area Transportation Authority |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | Bid # G26-6003-33 |
| Publication URL: | To access bid details, please log in. |
KCATA Bulk 15w-40 Engine Oil
Bid # G26-6003-33
Opening Date: Jun 04, 2026
Closing Date: Jun 24, 2026 2:40 pm
Opportunity Type: Invitation For Bid
The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater Kansas City metropolitan area. KCATA is requesting bids from qualified vendors to provide bulk deliveries of 15w-40 engine oil as specified in the Technical Specifications/Scope of Work. Release of this IFB solicitation does not compel the KCATA to make a purchase.
Bid Details : KCATA Bulk 15w-40 Engine Oil (pdf)
Contact Name: Andrew Campbell, Procurement Buyer
Phone: 816-346-0268
Email:
acampbell@kcata.org
Attachment Preview
INVITATION FOR BIDS (IFB) #G26-6003-33
Bulk 15w-40 Engine Oil
Date: June 4, 2026
Contact: Andrew Campbell, Procurement Buyer
Telephone: 816-346-0268
Email: acampbell@kcata.org
IFB #G26-6003-33: Bulk 15w-40 Engine Oil
6/4/2026
Page 1 of 50
KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)
INVITATION FOR BIDS (IFB) #G26-6003-33
BULK 15W-40 ENGINE OIL
The Kansas City Area Transportation Authority (KCATA) is a bi-state agency offering mass transit service within the greater
Kansas City metropolitan area. KCATA is requesting bids from qualified vendors to provide bulk deliveries of 15w-40 engine
oil as specified in the Technical Specifications/Scope of Work. Release of this IFB solicitation does not compel the KCATA to
make a purchase.
Diversity Goals/Project Participation.
See Section 3.M for more information regarding KCATA’s policy regarding KCATA’s diversity programs. There is no diversity
goal established for this project.
Questions and Requests for Clarification. Questions (technical, contractual, or administrative) must be directed in writing
via email only to Name at acampbell@kcata.org. Questions and requests for clarifications will be received until 2:00pm
Central Standard Time on June 12, 2026. If required, KCATA’s response to these submissions will be in the form of an
Addendum.
Submittal Instructions:
Bid submittals must be received with all required documents/attachments as stated in the IFB no later than 2:00 p.m. on
June 24, 2026, and addressed to:
Kansas City Area Transportation Authority – Procurement Department
Attention: Andrew Campbell, Procurement Buyer
1350 East 17th Street
Kansas City, Missouri 64108
816-346 0268
The outside of each package shall be clearly marked with the Bidders name and “IFB #G26-6003-33 – Bulk 15w-40 Engine
Oil”. See Section 3 for additional instructions.
Bids may be hand delivered, sent via overnight carrier, or mailed via USPS. All hand deliveries must be made through
KCATA’s Shipping/Receiving Department. Please allow ample time to navigate through KCATA’s security entrance and
parking areas.
Bids received after the time specified shall not be considered for award. Bids received via electronic mail (e-mail) shall not
be considered. Bids not meeting specified delivery and method of submittal will not be opened nor considered responsive.
Submission of a bid shall constitute a firm offer to the KCATA for one hundred twenty (120) days from the date of closing.
This IFB does not commit the KCATA to award a contract or to pay any cost incurred in preparation of a submittal. Bidders
shall read and understand the requirements of this Invitation for Bids covered in the sections listed under the Table of
Contents of this document.
The KCATA reserves the right to accept or reject any or all bids received, to modify this request, or cancel in part or in its
entirety the IFB if it is the best interest of the KCATA.
All contractual agreements are subject to final approval by the Kansas City Area Transportation Authority’s Board of
Commissioners. KCATA anticipates awarding a three (3) year contract with two (2)option years.
IFB #G26-6003-33: Bulk 15w-40 Engine Oil
6/4/2026
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Restricted Communications. No person or entity submitting a proposal in response to this IFB nor any officer, employee,
agent, representative, relative or Contractor representing such a person (or entity) may contact through any means, or
engage in any discussion concerning the award of this contract with any member of KCATA’s Board of Commissioners or
any employee of KCATA (excluding Procurement staff) during the period beginning on the date of bid issue and ending on
the date of the selection of a Contractor. Any such contact would be grounds for disqualification of the Bidder.
Kristen Emmendorfer
Director of Procurement
IFB #G26-6003-33: Bulk 15w-40 Engine Oil
6/4/2026
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TABLE OF CONTENTS
Page
SECTION 1. BID SCHEDULE .................................................................................................................................................. 6
SECTION 2. TECHNICAL SPECIFICATIONS/SCOPE OF WORK .............................................................................................. 7
A. Introduction................................................................................................................................................................ 7
B. Term ........................................................................................................................................................................... 7
C. Estimated Quantities .................................................................................................................................................. 7
D. Technical Specifications ............................................................................................................................................. 7
E. Delivery ...................................................................................................................................................................... 8
F. Inspection and Acceptance ........................................................................................................................................ 8
G. Vendor Qualifications................................................................................................................................................. 8
SECTION 3. BID INFORMATION/INSTRUCTIONS ................................................................................................................ 9
A. General Information ................................................................................................................................................... 9
B. Bid Submittal .............................................................................................................................................................. 9
C. Approved Equals ....................................................................................................................................................... 9
D. Required Documents................................................................................................................................................ 10
E. Bidder Status – Vendor Registration ........................................................................................................................ 11
F. Omissions and Form of Contract.............................................................................................................................. 12
G. Authorization to Bid ................................................................................................................................................. 12
H. Bidder’s Responsibilities .......................................................................................................................................... 12
I. Withdrawal of Bids ................................................................................................................................................... 12
J. Protest ..................................................................................................................................................................... 13
K. Disclosure of Proprietary Information ..................................................................................................................... 13
L. Reservations ............................................................................................................................................................. 14
M. Disadvantaged Business Enterprise (DBE)................................................................................................................ 14
SECTION 4. BID EVALUATION, ACCEPTANCE AND AWARD..........................................................................................16
A. Bid Evaluation........................................................................................................................................................... 16
B. Bid Acceptance ........................................................................................................................................................ 16
C. Unbalanced Bid ....................................................................................................................................................... 16
D. Bid Award ................................................................................................................................................................. 16
E. Purchase Order and/or Contract ............................................................................................................................. 17
F. Licenses and Permits ................................................................................................................................................ 17
ATTACHMENTS
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
Attachment F-1
Attachment F-2
Attachment G
Attachment H
Attachment I
Attachment J
Sample Agreement/Terms and Conditions............................................................................................ 18
Checklist of Required Documents.......................................................................................................... 38
Bid Response Form ................................................................................................................................ 39
References ............................................................................................................................................. 41
Affidavit of Civil Rights Compliance ....................................................................................................... 42
Guidelines for Workforce Analysis/EEO-1 Report ................................................................................. 45
KCATA Workforce Analysis/EEO-1 Report ............................................................................................. 46
Affidavit of Primary Participants Regarding Employee Eligibility Verification ....................................... 47
Non-Collusion Affidavit .......................................................................................................................... 48
Request for Change or Approved Equal................................................................................................. 49
Location of KCATA’s Oil Tank ................................................................................................................. 50
IFB #G26-6003-33: Bulk 15w-40 Engine Oil
6/4/2026
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NO BID REPLY FORM
KANSAS CITY AREA TRANSPORTATION AUTHORITY (KCATA)
INVITATION FOR BIDS (IFB) #G26-6003-33
BULK 15W-40 ENGINE OIL
To assist KCATA in obtaining good competition on its Invitation for Bids, we ask that if you received an invitation but do not
wish to propose, please state the reason(s) below and return this form to Andrew Campbell, Buyer, via email at
acampbell@kcata.org. Include the Project Name in the subject line. This form may also be mailed to Procurement
Department, 1350 East 17th Street, Kansas City, MO, 64108.
This information will not preclude receipt of future invitations unless you request removal from the Bidders’ List by
indicating below.
Unfortunately, we must offer a “No Bid” at this time because:
____ 1. We do not wish to participate in the bid process.
____ 2. We do not wish to propose under the terms and conditions of the Invitation for Bid document. Our
objections are:
_____________________________________________________________________
_____________________________________________________________________
____ 3. We do not feel we can be competitive.
____ 4. We do not provide the materials/services on which Bids are requested.
____ 5. Other:
_____________________________________________________________________
_____________________________________________________________________
____ We wish to remain on the Bidders’ list for these services.
____ We wish to be removed from the Bidders’ list for these services.
______________________________________
FIRM NAME
__________________________________
SIGNATURE
IFB #G26-6003-33: Bulk 15w-40 Engine Oil
6/4/2026
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