Refuse Service for Cowen Lake State Park

The Ohio Department of Natural Resources is requesting bids for: Refuse pickup.
Ordering Location: Cowen Lake State Park 1756 Osborn Rd, Wilmington, OH 45177

Project Background : Provide refuse pickup for Cowen Lake State Parks. All monthly prices must include any fees - flat monthly charge per container. All unused off-season containers will either be removed from property each off-season or relocated within property. Park will decide each Fall. Prospective haulers are not required to bid on all parks to be considered.  Haulers must complete the accompanying Excel spreadsheet and submit with the bid.

Specifications/Scope of Work. See accompanying Excel document for a clearer view of the information.
Cowen Lake State Park:

*Dumpsters should be emptied between the hours of 7:00am and 4:00pm.
*No emptying of the dumpsters between Friday evening and Sunday.
Collection Location and Contact:
Cowen Lake State Park
1750 Osborn Road Wilmington, OH 45177
Stephanie Oberlin (937)382-1096 Stephanie Oberlin@dnr.ohio.gov

Completion/Delivery Date: Contract until June 30 ^th , 2027.
F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B. Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.
All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any Deliverables will pass to the State on Acceptance of the Deliverable.
All equipment used on-site shall be free of sediment and debris from off-site to minimize the introduction of invasive species. Any timber matting used shall be new. Previously used matting will not be permitted.

Site Visit & Point of Contact: Prior to submitting a bid response, offerors are encouraged to visit Cowen Lake State Park.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.
Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.
Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total.  Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.
Preferences. The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences.  Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences.  The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference.  For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services.  A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Contract(s) will be awarded to the lowest cost for standard monthly service for each park.

Suppliers must fill in and submit the provided spreadsheet to outline expected fees.

Recycling services are highly desired by DNR.  The availability of recycling service will not factor into the award of the contract, however if services are available they will be utilized if at all possible.

Suppliers are encouraged to bid on as many parks as they wish, but are not required to bid on multiple parks.

The term of this contract will be for 24 months, from July 1,2025 through June 30th of 2027.