FLORIDA AVE PEDESTRIAN IMPROVEMENTS (PHASE 4)

PROJECT MANUAL
FOR
CITY OF LYNCHBURG
Florida Ave Pedestrian Improvements (Phase 4)
Invitation for Bid # 2026-080
Due: 3:00 PM, July 28, 2026
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Issued on: June 30, 2026

Table of Contents
Document Page #
Bidding Requirements
Advertisement For Bids .................................................................................................... 3
Bid Form ............................................................................................................................ 4
Escrow Account Election................................................................................................... 8
Equal Opportunity Report Statement .............................................................................. 9
Statement Of Experience ................................................................................................ 10
Statement Of Available Resources ................................................................................. 11
Corporate Status Form ................................................................................................... 12
Questions To Bidders/Offerors ...................................................................................... 13
Construction Agreement ................................................................................................ 14
City Of Lynchburg, Virginia Standard Performance Bond ............................................. 16
City Of Lynchburg Standard Labor and Material Payment Bond .................................. 18
Escrow Agreement .......................................................................................................... 21
Instructions To Bidders ................................................................................................... 25
General Conditions ......................................................................................................... 31
Special Provisions ........................................................................................................... 93
VDOT Supplemental Specifications ................................................................................ 95
Attachments
Design Drawings dated December 30, 2025
PM - 2

ADVERTISEMENT FOR BIDS
Sealed bids for the Florida Ave Pedestrian Improvements (Phase 4) will be received by the City of Lynchburg,
Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 p.m., July 28, 2026,
and then publicly opened and read aloud in the First Floor Customer Conference Room located in the City Hall
lobby and broadcast via Microsoft Teams video conference. The Teams meeting link to the bid opening will be
posted to the City's Bid webpage: https://www.lynchburgva.gov/Bids.aspx.
Mailed or Hand Delivered Bids: FedEx, UPS, and the USPS have access to the building to deliver mail/packages to
the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First Information
Center in the lobby on the First Floor of City Hall at 900 Church St. Monday - Friday from 8:30 a.m. to 5:00 p.m.
A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and timestamp it at
that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the deadline for
submission. Please allow additional time to ensure this is done.
Online Bid Submission: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the link to
open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid. Please
upload your bid as ONE file. As always, late bids will not be considered.
Project Description: The purpose of this project is to provide an ADA constructed sidewalk between Greenfield
Drive up to the Lynchburg Detention center entrance including commercial entrances, curb and gutter, signage,
pavement markings and associated storm water structures. DBE goal for this project is 0%. No work shall begin
by the contractor on the parcels wherein the right of way and TCE has not been fully acquired, until the City of
Lynchburg provides written notice
Bid Documents may be viewed and printed directly from the City's website:
https://www.lynchburgva.gov/Bids.aspx.
An optional virtual pre-bid conference will be held at 10:00 a.m. on July 8, 2026. The link to join can be found at
the link above.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional information
must be made in writing to Matt Marsteller at matthew.marsteller@lynchburgva.gov and received by 3:00 p.m.,
July 16, 2026. All addenda should be signed and accompany any bid submitted. All addenda will be posted no
later than July 17, 2026 at 3:00 p.m.
There will be a "Live Bid Opening" link on the City's website at: www.lynchburgva.gov/Bids.aspx
so that the public can observe the proceedings. The bid results will be posted on the City's Bids website
after award is made.
PM - 3

BID FORM
Matt Marsteller, CPPB
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Mr. Marsteller,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or
principals, is or are named herein and that no person other than herein mentioned has any interest in this bid or
in the Construction Agreement to be entered into; that this bid is made without connection with any other
person, company, or parties making a bid; and that it is in all respects fair and in good faith, without collusion or
fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to Florida Ave Pedestrian Improvements
(Phase 4) for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials, and
services and to perform all operations necessary to execute and complete the Work required for the project, in
strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard
Details, latest edition, and , together with Addenda numbered through ______ issued during bidding
period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the
sum of
TOTAL BASE BID
DOLLARS
($ ), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all
bids or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate
proposals not specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
Contractors will indicate a unit price for each item listed below. If the Construction Agreement is for a lump sum
price, unless clearly and specifically indicated otherwise in the Contract Documents, all unit prices only apply to
changes in the Work. The listed bid items are to contain all necessary costs required for completion of the Work
in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities
listed on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or
eliminate any quantity or item, and in any case, the unit prices shall be used in determining partial and final
payment. It is further understood that costs to cover all components of the Work as described in the Contract
Documents are included in this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents,
and we will enter into the Construction Agreement for the execution and completion of the Work in accordance
with the Contract Documents; and we further agree that, if awarded the Construction Agreement, we will
commence the Work on the date stated in the "Notice to Proceed" and will maintain a work force large enough
to execute the Work and all obligations no later than the completion date stated in the Contract Documents.
PM - 4

Enclosed herewith is the following Security, offered as assurance that the undersigned will enter into the
Construction Agreement for the execution and completion of the Work in accordance with the Contract
Documents:
Bidder's Certified Check issued by (name of bank) in the amount
of: $ (5% of Base Bid amount)
Bidder's Bid Bond for 5% of Base Bid Amount Issued by (name
of surety authorized to do business in Virginia).
The undersigned hereby agrees, if awarded the Construction Agreement, to execute and deliver to the City
within ten (10) days after his receipt of the Notice of Award, a performance bond and a payment bond, in forms
satisfactory to the City, from sureties authorized to do business in Virginia satisfactory to the City, in the amount
of one hundred (100) percent of the Base Bid.
The undersigned further agrees that, in case of failure on his part to execute the said Construction Agreement
within the ten (10) days after written notice being given on the award of the Construction Agreement or the
failure to deliver the required performance and payment bonds within the ten (10) days, the monies payable by
the Security accompanying this bid shall be paid to the City of Lynchburg, Virginia, as liquidated damages for
such failure; otherwise the Security accompanying this Bid shall be returned to the undersigned.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with
another person engaged in the same line of business, or any act punishable under the Virginia Governmental
Frauds Act, or other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.
CURRENT VIRGINIA CONTRACTOR'S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
Email
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 5

TOTAL COST
ITEM # ITEM CODE ITEM DESCRIPTION UNIT QUANTITY UNIT COST
(Quantity x Unit Cost)
OLD | NEW
1 120 | 303SD20-0001 REGULAR EXCAVATION CY 2,590 $ $
2 136 | 303SD20-0007 BORROW EXCAVATION CY 25 $ $
3 27505 | 303SD20-0034 TEMP. SILT FENCE TYPE A LF 100 $ $
4 27430 | 303SD20-0029 SILTATION CONTROL EXCAVATION CY 68 $ $
5 27410 | 303SD20-0022 CHECK DAM ROCK TY. I EA 1 $ $
6 27415 | 303SD20-0023 CHECK DAM ROCK TY. II EA 1 $ $
7 23570 | 507SD20-0027 HIGH VISIBILITY FENCE, 4 FEET LF 563 $ $
8 27451 | 303SD20-0030 INLET PROTECTION TYPE A EA 2 $ $
9 27461 | 303SD20-0031 INLET PROTECTION TYPE B EA 8 $ $
10 1156 | 302SD20-0027 15" STORM SEWER PIPE LF 750 $ $
11 1186 | 302SD20-0032 18" STORM SEWER PIPE LF 59 $ $
12 1606 | 302SD20-0084 60" STORM SEWER PIPE LF 119 $ $
13 6740 | 302SD20-0237 DROP INLET DI-1 EA 2 $ $
14 6828 | 302SD20-0322 DROP INLET DI-3BB,L=8' EA 1 $ $
15 6855 | 302SD20-0349 DROP INLET DI-3E,L=8' EA 2 $ $
16 6854 | 302SD20-0348 DROP INLET DI-3E,L=6' EA 3 $ $
17 9057 | 302SD20-0663 FRAME & COVER MH-1 EA 3 $ $
18 9056 | 302SD20-0662 MANHOLE MH-1 OR 2 LF 35 $ $
19 588 | 501SD20-0004 UNDERDRAIN UD-4 LF 696 $ $
20 9150 | 414SD20-0003 EROSION CTRL. STONE CL. I, EC-1 TON 30 $ $
21 41825 | 510SD20-0041 RELOCATE EXIST. FIRE HYDRANT EA 1 $ $
22 41104 | 510SD20-0038 ADJUST EXIST. VALVE & BOX EA 7 $ $
23 42765 | 510SD20-0050 ADJUST EXIST FRAME & COVER EA 2 $ $
24 40002 | 520SD20-0002 3/4" WATER SERVICE LINE LF 120 $ $
25 41976 | 510SD20-0045 RELOC. EXIST. WATER METER & BOX EA 2 $ $
26 40080 | 520SD20-0015 8" WATER MAIN LF 50 $ $
27 24272 | 512SD20-0023 TRUCK MOUNTED ATTENUATOR HR 400 $ $
28 24282 | 512SD20-0027 FLAGGER SERVICE HR 600 $ $
29 85165 | 512PA20-0006 GROUP 2 CHANNELIZING DEVICE DAY 3,360 $ $

30 54428 | 512SD20-0046 TEMP. PVMT MRKG TY. A, 4" LF 3,000 $ $
31 24160 | 512SD20-0014 TEMPORARY SIGN SF 450 $ $
32 525 | 504SD20-0001 CONCRETE CLASS A3 MISC. CY 10 $ $
33 110 | 301SD20-0001 CLEARING AND GRUBBING LS 1 $ $
34 24430 | 508SD20-0004 DEMO. OF PAVEMENT FLEXIBLE SY 270 $ $
35 10628 | 515SD20-0004 FLEXIBLE PAVE.PLANING 0"-2" SY 1,328 $ $
36 11070 | 315SX20-0011 NS SAW-CUT ASPH CONC LF 1,200 $ $
37 10608 | 315SD20-0002 ASPHALT CONCRETE TY. SM-12.5D CONST TON 160 $ $
38 10610 | 315SD20-0004 ASPHALT CONCRETE TY. IM-19.0A CONST TON 30 $ $
39 10643 | 315SD20-0011 ASPHALT CONCRETE TY. BM-25.0D CONST TON 45 $ $
40 10128 | 308SD20-0012 AGGR. BASE MATL. TY. I NO. 21B TON 475 $ $
41 12600 | 502SD20-0022 COMB. CURB & GUTTER, STD. CG-6 LF 630 $ $
42 12610 | 502SD20-0023 COMB. CURB & GUTTER, RAD. CG-6 LF 265 $ $
43 12020 | 502SD20-0011 CURB, STD. CG-2 LF 160 $ $
44 13108 | 504SD20-0002 CG-12 DETECTABLE WARNING SURFACE SY 15 $ $
45 12940 | 502SD20-0029 ENTRANCE GUTTER CG-9D SY 325 $ $
46 13220 | 504SD20-0003 HYDR. CEMENT CONC. SIDEWALK 4" SY 485 $ $
47 50342 | 700SD20-0013 RELOCATE EX. 2 POST GRND MOUNT SGN PANEL EA 4 $ $
48 54032 | 704SD20-0006 TYPE B CLASS I PVMT LINE MRKG 4" LF 300 $ $
49 54042 | 704SD20-0010 TYPE B CLASS I PVMT LINE MRKG 24" LF 25 $ $
50 101 | 517SD20-0001 CONSTRUCTION SURVEYING CONSTR. LS 1 $ $
51 100 | 513SD20-0001 MOBILIZATION LS 1 $ $
52 14120 | 510SX20-0002 REMOVE COMB. CURB AND GUTTER LF 435 $ $
53 54032 | 704SD20-0006 TYPE B CLASS I PVMT LINE MRKG 4" LF 2,526 $ $
54 54042 | 704SD20-0010 TYPE B CLASS I PVMT LINE MRKG 24" LF 40 $ $
55 50108 | 701SD20-0001 SIGN PANEL SF 52 $ $
56 50436 | 700SD20-0037 SIGN POST STP-1, 2 1/2", 12 GAUGE LF 60 $ $
57 22643 | 507sd20-0005 FENCE FE-CL LF 225 $ $
TOTAL BASE BID: $

ELECTION OF ESCROW ACCOUNT PROCEDURE FOR RETAINAGE
If determined to be the successful low bidder(s), the above signed elects to use the Escrow Account
Procedure for retainage.
Write "Yes" or "No" on above line
If the successful bidder elects to use the Escrow Account Procedure for Retainage, the "Escrow
Agreement" form shall be executed and submitted to the City of Lynchburg Engineering Division within
fifteen (15) calendar days after notification. If the "Escrow Agreement" form is not submitted within
the fifteen (15) day period, the Contractor shall forfeit his rights to the use of the Escrow Account
Procedure.
Company
Authorized Signature
PM - 8

EQUAL OPPORTUNITY REPORT STATEMENT
The Bidder shall complete the following statement by checking the appropriate blank as follows.
The Bidder has has not participated in a previous
contract subject to the nondiscrimination clause prescribed by Executive Order 10925, dated March 6,
1961, or Executive Order 11114 dated June 22, 1963.
In conjunction with the City of Lynchburg's policy to utilize Minority and Disadvantaged Business
Enterprises ("DBE") wherever possible, the Bidder has solicited quotations for labor, material and/or
services from the following Minority and Disadvantaged Business Enterprises:
NAME OF FIRM PERSON(S) CONTACTED DATE
Of those listed above, we intend, at this time, to utilize the following in the completion of the Work
required by this Construction Agreement:
"This firm assures that it will give its best efforts to utilize Minority and Disadvantaged Business
Enterprises whenever possible."
CERTIFIED BY: (Signature)
(Typed/Printed name & Title)
BIDDER'S NAME:
TAXPAYER IDENTIFICATION NUMBER:
This firm will perform all construction with its own employees and, therefore, is not required to
solicit quotations from DBEs.
FAILURE TO DOCUMENT AND REPORT DBE CONTACTS ON THIS FORM MAY BE A BASIS FOR REJECTION
OF THE BID AS NONCONFORMING.
PM - 9

STATEMENT OF EXPERIENCE
Proposer:
How Long In Business: At Current Address:
Principals: Title:
Title:
Title:
Type of Work Normally Performed:
Projects of this type previously completed:
1.
Amount $
2.
Amount $
3.
Amount $
Reference (for Projects listed above):
1.
Tel.No.
2.
Tel.No.
3.
Tel No.
PM - 10