Well Construction and Aquifer Testing in Bay County

NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT
Invitation to Bid ("ITB") No. 26B-003
Well Construction and Aquifer Testing in Bay County, Florida
The Northwest Florida Water Management District (District), 81 Water Management Drive,
Havana, Florida 32333, is soliciting bids for "Well Construction and Aquifer Testing in Bay
County, Florida" to include the construction and testing of one (1) Floridan aquifer monitoring
well, one (1) intermediate aquifer monitoring well, and one (1) surficial aquifer monitoring
well. The wells will be constructed at a site in southern Bay County, within the St. Andrews
State Park. A specific capacity test lasting up to a minimum of 48 hours will be performed on
the Floridan aquifer monitoring well. Work must be scheduled to accomplish both drilling and
testing activities in a single mobilization. It is anticipated that the proposed work will start
October 2026 and take approximately three (3) months to complete.
The deadline for submission of bids and the opening of the sealed bids is 2:00 P.M. Eastern
Time (ET) September 1, 2026. The bid opening is open to the public. Provisions will be made
to accommodate those with a disability provided the District is given at least 72 hours advance
notice. All bids must conform to the instructions in the Invitation to Bid (ITB) and comply with
applicable Florida Statutes. Interested parties may obtain a copy of the complete ITB package
from the District's website at: (http://www.nwfwater.com), from the DemandStar website at:
(https://www.demandstar.com/app/login), or from the State of Florida's Vendor Information
Portal website at: (https://vendor.myfloridamarketplace.com/)
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Table of Contents
PART 1. GENERAL INFORMATION ............................................................................ 4
1.1 DEFINITIONS ................................................................................................................4
1.2 PURPOSE .......................................................................................................................4
1.3 ISSUING OFFICE, DATE AND LOCATION OF OPENING ......................................4
1.4 INVITATION TO BID ...................................................................................................4
1.5 AWARDING OF BID .....................................................................................................4
1.6 DEVELOPMENT COSTS ..............................................................................................5
1.7 CONFLICT OF INTEREST ...........................................................................................5
1.8 DISTRICT FORMS AND RULES .................................................................................5
1.9 VIRTUAL PRE-RESPONSE MEETING .......................................................................5
1.10 INQUIRIES AND ADDENDA .......................................................................................5
1.11 TIMETABLE ..................................................................................................................6
1.12 DELAYS .........................................................................................................................6
1.13 SUBMISSION AND WITHDRAWAL ..........................................................................6
1.14 EQUAL OPPORTUNITY ...............................................................................................7
1.15 AMERICANS WITH DISABILITIES ACT ..................................................................8
1.16 SOCIAL, POLITICAL, AND IDEOLOGICAL INTERESTS .......................................8
1.17 PUBLIC CRIMES/DISCRIMINATORY/ANTITRUST VIOLATOR VENDORS ......8
1.18 SCRUTINIZED COMPANIES, BOYCOTTING ...........................................................8
1.19 INSPECTOR GENERAL COOPERATION ..................................................................9
1.20 COMPLIANCE WITH HEALTH AND SAFETY REGULATIONS ............................9
1.21 INSURANCE ..................................................................................................................9
1.22 PROHIBITED CONTACT .............................................................................................9
1.23 SPECIFICATION AND AWARD PROTEST .............................................................10
1.25 WAIVER OF MINOR IRREGULARITIES .................................................................10
1.26 COOPERATIVE PURCHASING .................................................................................10
1.27 PERFORMANCE BOND .............................................................................................10
PART 2. SCOPE OF WORK ....................................................................................... 12
PART 3. BID REQUIREMENTS ................................................................................ 13
3.1 RULES FOR THE BIDS ...............................................................................................13
3.2 BID BOND ....................................................................................................................14
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3.3 VENDOR REGISTRATION AND W-9 FORMS ........................................................14
3.4 RESPONDENT CHECKLIST ......................................................................................14
PART 4. EVALUATION OF BIDS ............................................................................ 15
4.1 EVALUATION METHOD AND CRITERIA ..............................................................15
PART 5. FORMS ......................................................................................................... 16
5.1 BIDDER ACKNOWLEDGEMENT FORM ................................................................16
5.2 BID SHEET FORM ......................................................................................................17
5.3 BIDDER INFORMATION FORM ...............................................................................23
PART 6. DRAFT AGREEMENT FOR PROJECT ..................................................... 25
ATTACHMENT A - SCOPE OF WORK and TECHNICAL SPECIFICATIONS .............26
ATTACHMENT B - DRAFT AGREEMENT ......................................................................63
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PART 1. GENERAL INFORMATION
1.1 DEFINITIONS
For the purpose of this bid, "respondent" or "bidder" means contractor, vendors, consultants,
organizations, firms, or other persons submitting a response to this Invitation to Bid.
1.2 PURPOSE
The Northwest Florida Water Management District, 81 Water Management Drive, Havana, Florida
32333, (hereinafter referred to as the "District") is issuing this Invitation to Bid (ITB) for the
project titled "Well Construction and Aquifer Testing in Bay County, Florida."
1.3 ISSUING OFFICE, DATE AND LOCATION OF OPENING
Northwest Florida Water Management District
Attn: Agency Clerk
81 Water Management Drive
Havana, Florida 32333-4712
THE DISTRICT MUST RECEIVE ALL BIDS BY 2:00 P.M. EASTERN TIME,
SEPTEMBER 1, 2026, THE DAY OF THE PUBLIC OPENING.
1.4 INVITATION TO BID
The District solicits offers for the services of responsible bidders to perform "Well Construction
and Aquifer Testing in Bay County, Florida" to include the construction and testing of one (1)
Floridan aquifer monitoring well, one (1) intermediate aquifer monitoring well, and one (1)
surficial aquifer monitoring well. The wells will be constructed at a site in southern Bay County,
within the St. Andrews State Park. A specific capacity test lasting up to a minimum of 48 hours
will be performed on the Floridan aquifer monitoring well. Work must be scheduled to accomplish
both drilling and testing activities in a single mobilization. It is anticipated that the proposed work
will take approximately three (3) months to complete.
1.5 AWARDING OF BID
The District anticipates entering into a contract with the bidder who submits a qualified responsive
bid judged by the District to be the lowest cost for the specified services. The District reserves the
right to award the bid to the next lowest responsive bidder in the event the successful respondent
fails to enter into the Agreement, or the Agreement with said respondent is terminated within 90
days of the effective date.
The respondent understands this bid does not constitute an agreement or a contract with the
District. An official contract or agreement is not binding until the bids are reviewed and
accepted by appointed staff, approved by the appropriate level of authority within the
District, and the contract or agreement is executed by both parties.
The District reserves the right to reject any and all bids, to negotiate with the qualified
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Contractor(s) submitting the lowest bid(s), to waive any irregularities of a minor nature, and to
solicit and re-advertise for other bids. Mistakes clearly evident on the face of the bid documents,
such as computation errors, may be corrected by the District. Per s. 255.0991, F.S., the District has
no regulation that provides Contractor preference as described in that statute.
All bids may be subject to the approval of the Northwest Florida Water Management District
Governing Board at a duly noticed Board meeting.
Notice of a bid award shall be posted to the District's website, DemandStar website, and the State
of Florida's Vendor Information Portal website.
1.6 DEVELOPMENT COSTS
The District shall not be responsible or liable for any expenses incurred in connection with the
preparation of a response to this bid. Respondents should prepare the bid simply and economically,
to provide a straightforward and concise description of the respondent's ability to meet the
requirements of the bid.
1.7 CONFLICT OF INTEREST
The award hereunder is subject to Ch. 112, F.S. All bidders shall disclose with their bids the name
of any officer, director, board member or agent who is also an employee of the State of Florida, or
any of its agencies. Further, all bidders shall disclose the name of any state employee or any board
member or employee of the District who owns directly or indirectly an interest of five percent
(5%) or more in the bidder's firm, subsidiaries, or branches. If none, state none.
1.8 DISTRICT FORMS AND RULES
When included, all forms supplied by the Northwest Florida Water Management District shall be
submitted with the bids. All bids must comply with applicable Florida Statutes, laws, and rules.
1.9 VIRTUAL PRE-RESPONSE MEETING
There will be a virtual pre-response meeting for this solicitation on Tuesday, August 18, 2026,
from 2:00 p.m. to 3:00 p.m. Eastern Time. The pre-response meeting will be livestreamed and
can be joined by clicking on the following link: https://nwfwater.com/Contact-Us/Meetings/. The
purpose of the meeting is to answer any technical or administrative questions regarding this
Invitation to Bid and the work to be performed. Although highly recommended, prospective
respondents to the ITB are not required to attend the pre-response meeting to be considered.
1.10 INQUIRIES AND ADDENDA
All questions regarding this ITB shall be provided in writing and emailed to the Procurement
Officer, Jessica Sullivan at Jessica.Sullivan@nwfwater.com no later than 2:00 p.m. Eastern Time
on Wednesday, August 19, 2026. Inquiries shall reference the date of the ITB opening and ITB
title and number.
If addenda become necessary, the District will provide written addenda and post addenda on the
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District's website, DemandStar website, and on the State of Florida's Vendor Information Portal
website at least ten (10) calendar days before the bid opening date. Prospective bidders are
responsible for determining whether addenda have been issued and are advised to check the
websites or with the District's Procurement Officer prior to submitting their bid.
Submission of a bid constitutes acknowledgment of receipt of all addenda. Bids will be construed
as though all addenda have been received. Failure of the respondent to obtain any addenda does
not relieve respondent from any and all obligations under the bid, as submitted. All addenda
become part of the Contract Documents.
1.11 TIMETABLE
The District and respondents shall adhere to the following schedule in all actions concerning this
bid.
* On July 29, 2026, the District issues the Invitation to Bid.
* From the time of issuance on July 29, 2026, until 2:00 p.m. Eastern Time on August 19,
2026, the District will receive written inquiries by email on the ITB.
* On Tuesday, August 18, 2026, from 2:00 p.m. to 3:00 p.m. Eastern Time, a voluntary,
virtual pre-response meeting will be livestreamed and can be joined by clicking on the
following link: https://nwfwater.com/Contact-Us/Meetings/.
* If substantive written inquiries are received, the District will issue an Addendum to respond
to such inquiries at least ten (10) calendar days prior to bid opening.
* Bid Opening Deadline: The sealed bids will be opened at 2:00 p.m. Eastern Time,
September 1, 2026*. Bids received after the bid opening deadline will not be considered.
* From opening time, the District will review and evaluate the bids on a timely basis.
* The District may enter into a contract with the qualified Contractor submitting the lowest
responsive bid after conducting negotiations and obtaining appropriate approvals.
*Denotes a public meeting.
1.12 DELAYS
The District may delay scheduled due dates if it is to the advantage of the District to do so. The
District will notify respondents of all changes in scheduled due dates by posting the information
to the District's website, DemandStar website, and the State of Florida's Vendor Information
Portal website.
1.13 SUBMISSION AND WITHDRAWAL
Respondents must submit bids electronically through DemandStar. Submissions will be accepted
through DemandStar only.
1) Submittals are accepted through the District's online bid system, DemandStar.
Respondents must be registered with DemandStar in order to submit their responses on
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the DemandStar website. To register, please visit the DemandStar website
at: www.demandstar.com/app/registration.
2) For instructions on how to complete a free registration with DemandStar, please consult
the District's DemandStar overview.
3) Instructions for submitting an online bid are available on the District's website at:
https://nwfwater.com/business-finance/district-procurement/.
Bids not submitted through DemandStar do not constitute "delivery" and are not considered
"received by" the District as required by this ITB. Submittal of bids other than through
DemandStar shall not be accepted.
It is the respondent's responsibility to ensure his/her bid submission is delivered at the proper time.
Bids that are, for any reason, received after the established deadline will not be considered.
A respondent may withdraw a bid by notifying the District electronically at any time prior to the
bid opening. Bids, once opened, become the property of the District and will not be returned to the
respondents.
All bids must be made on the required Forms (see Part 5). All blank spaces for bid prices must be
filled in, in ink or typewritten, and the form must be fully completed and executed when submitted.
Respondents must satisfy themselves of the accuracy of their responses on the Forms by
examination of the criteria and specifications including addenda. After bids have been submitted,
respondents shall not assert that there was a misunderstanding concerning the number or type of
parameters nor the accuracy required of each parameter.
Bids received by the District in response to this ITB will become a public record (unless an
exemption to Florida's Public Records Law applies) when the District provides notice of its
intended decision or 30 days after opening the bids, whichever is earlier. If the District rejects all
bids and concurrently provides notice of its intent to reissue the ITB, the rejected bids remain
exempt from Florida's Public Records Law until such time as the District provides notice of an
intended decision concerning the reissued ITB or until it withdraws the reissued ITB. A bid is not
exempt for longer than 12 months after the initial notice rejecting all bids.
Bids will be made available for inspection at the time the District posts notice of its decision or
intended decision concerning contract awards or 30 days after the bid opening, whichever is earlier.
1.14 EQUAL OPPORTUNITY
The District recognizes fair and open competition as a basic tenet of public procurement.
Respondents doing business with the District are prohibited from discriminating on the basis of
race, color, creed, national origin, handicap, age, sex, or disability. It is the policy of the District
to ensure that qualified respondents wishing to participate in the procurement process have the
maximum opportunity to compete and perform on District contracts and purchases.
The District encourages participation by minority-, veteran-, and women-owned Certified
Business Enterprises and requests that firms submit evidence of such designation with their bids.
For further information on designation as a certified business enterprise, visit
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https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/get_ce
rtified.
1.15 AMERICANS WITH DISABILITIES ACT
The District does not discriminate upon the basis of any individual's disability status. This
nondiscrimination policy involves every aspect of the District's functions including one's access
to, participation, employment, or treatment in its programs or activities. Anyone requiring
reasonable accommodation as provided for in the Americans with Disabilities Act should contact
Jack Furney, Division of Administrative Services, at (850) 539-5999.
1.16 SOCIAL, POLITICAL, AND IDEOLOGICAL INTERESTS
In accordance with s. 287.05701, F.S., the District shall not request documentation of or consider
a respondent's social, political, or ideological interests in determining if the respondent is a
responsible vendor. The District shall not give preference to a respondent based on the
respondent's social, political, or ideological interests.
1.17 PUBLIC CRIMES/DISCRIMINATORY/ANTITRUST VIOLATOR VENDORS
In accordance with ss. 287.133, 287.134, and 287.137, F.S., a person or affiliate who has been
placed on the convicted, discriminatory, or antitrust violator vendor lists may not submit a bid,
proposal, or reply on a contract to provide any goods or services to a public entity; may not submit
a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public
building or public work; may not submit bids, proposals, or replies on leases of real property to a
public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity; and may not transact business with any public
entity in excess of the threshold amount provided in s. 287.017, F.S., for CATEGORY TWO,
unless specified otherwise in these statutes. Questions regarding the lists may be directed to the
Florida Department of Management Services, State Purchasing Division, at (850) 488-8440 or
send email to purchasingcustomerservice@dms.fl.gov.
1.18 SCRUTINIZED COMPANIES, BOYCOTTING
Pursuant to s. 287.135, F.S., a company or other entity is ineligible to, and may not, bid on, submit
a proposal for, or enter into or renew a contract with the District for goods or services of:
1. One hundred thousand dollars or more if, at the time of bidding on, submitting a proposal
for, or entering into or renewing such contract, the company or other entity is on the
Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, F.S., or is
engaged in a boycott of Israel; or
2. One million dollars or more if, at the time of bidding on, submitting a proposal for, or entering
into or renewing such contract, the company or other entity:
a. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized
Companies with Activities in Iran Terrorism Sectors List, created pursuant to s.
215.473, F.S.; or
b. Is engaged in business operations in Cuba or Syria.
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By submitting a response, the respondent certifies that it is not currently on the aforementioned lists
and is not participating in a boycott of Israel or engaged in such business operations and agrees to
notify the District if placement on one of these lists occurs or the respondent engages in such business
operations. If the respondent submits a false certification, the District may terminate the Agreement
and shall bring a civil action against the respondent, as required in s. 287.135(5), F.S.
1.19 INSPECTOR GENERAL COOPERATION
Respondent understands and shall comply with s. 20.055(5), F.S., which states: "It is the duty of
every state officer, employee, agency, special district, board, commission, contractor, and
subcontractor to cooperate with the inspector general in any investigation, audit, inspection,
review, or hearing pursuant to this section."
1.20 COMPLIANCE WITH HEALTH AND SAFETY REGULATIONS
Respondent shall comply with all applicable federal, state, and local rules and regulations in
providing services to the District. This requirement includes compliance with all applicable
federal, state, and local health and safety rules and regulations.
1.21 INSURANCE
The respondent, if awarded a contract, shall maintain insurance coverage. In the event a contract
is awarded to a governmental entity or a self-insured organization, different insurance
requirements may apply. Misrepresentation of any material fact, whether intentional or not,
regarding the bidder's insurance coverage, policies, or capabilities may be grounds for rejection
of the bid and rescission of any ensuing contract. The respondent shall obtain all coverage as
required by Florida law, including Workers Compensation and applicable professional liability
insurance. Additionally, the respondent shall be insured as follows: General Liability, with limits
not less than $1,000,000 per occurrence; $1,000,000 per occurrence for personal injury; and
$1,000,000 for property damage; Automobile Liability, with combined single limit of not less than
$1,000,000; Workers Compensation and Employers Liability, with limits not less than: Bodily
Injury by Accident $1,000,000 each accident; Bodily Injury by Disease $1,000,000 policy limit;
and Bodily Injury by Disease $1,000,000 each employee.
Evidence of all such insurance satisfactory to the District shall be furnished with the executed
Agreement prior to beginning work, and all such insurance policies shall provide for a ten (10)
business day notice to the District of cancellation or any material change in the terms of the
insurance policies.
1.22 PROHIBITED CONTACT
Respondents to this solicitation or persons acting on their behalf shall not contact, between the
release of the solicitation and the end of the 72-hour period following the District posting the notice
of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of
the executive or legislative branch concerning any aspect of this solicitation, except in writing to
the Procurement Officer or as provided in the solicitation documents. Violation of this provision
may be grounds for rejecting a response.
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1.23 SPECIFICATION AND AWARD PROTEST
Any person who is adversely affected by the District's award shall file with the District a notice
of protest in writing within 72 hours after the posting of the award. With respect to a protest of the
terms, conditions, and specifications contained in this ITB, including any provisions governing the
methods for ranking bids, awarding contracts, reserving rights of further negotiation, or modifying
or amending any contract, the notice of protest shall be filed in writing within 72 hours after the
posting of the ITB or the addenda to the ITB that contains the new term, condition or specification
that is protested. The formal written protest shall be filed within 10 days after the date the notice
of protest is filed with a bond pursuant to s. 287.042(2)(c), F.S. Failure to file a notice of protest
or failure to file a formal written protest shall constitute a waiver of proceedings under Ch. 120,
F.S. The formal written protest shall state with particularity the facts and law upon which the
protest is based. Saturdays, Sundays, and state holidays shall be excluded in the computation of
the 72-hour time periods. The failure to file a protest within the time prescribed in s. 120.57(3),
F.S., or failure to post the bond or other security required by law within the time allowed for
filing a bond shall constitute a waiver of proceedings under Ch. 120, F.S.
1.24 PUBLICITY
The respondent shall obtain prior approval of the District for all news releases or other publicity
pertaining to this bid or the service or any project to which it relates.
1.25 WAIVER OF MINOR IRREGULARITIES
The District may waive minor irregularities in bids received where such is merely a matter of form
and not substance. Minor irregularities are defined as any deviation from a mandatory requirement
of the ITB that, if waived, will not have an adverse effect on the District's interest and will not give
a respondent an advantage or benefit not enjoyed by the other respondents. The District is not
required to waive a minor irregularity and has the sole discretion to determine whether a minor
irregularity should be waived.
1.26 COOPERATIVE PURCHASING
Pursuant to their own governing laws, and subject to the agreement of the Vendor, other entities
may be permitted to make purchases at the terms and conditions contained herein. Non-District
purchases are independent of the agreement between District and Vendor, and the District shall
not be a party to any transaction between the Vendor and any other purchaser.
1.27 PERFORMANCE BOND
A performance bond in the amount of one-hundred percent (100%) of the total contract amount
(bidder's total lump sum bid), with a corporate surety approved by the District, will be required
for the faithful performance of the contract. A certified Cashier's Check made payable to:
"NWFWMD" may be provided to the District, in lieu of a surety performance bond.
Attorneys-in-fact who sign bid bonds and performance bonds must file with each bond a certified
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