Facilities : BID 200 Elm Street Office Fit Up

Commission
Timothy J. Clougherty
Kathleen Sullivan, Chair
Public Works Director
Arthur Gatzoulis, Co-Chair
Mark MacKenzie
Owen P. Friend-Gray, P.E.
Amber Nicole Cannan
Deputy Public Works Director
Joslin Gagne CITY OF MANCHESTER
Chief of Facilities
Department of Public Works
Faciliti es Division
INVITATION FOR BID
200 ELM ST REET
OFFICE FIT UP
Project 2600025
Construction Management proposals will be received at the front desk of the Public Works
Department, Facilities Division, 475 Valley Street, Manchester, New Hampshire, on or before
August 20, 2026 at 3:00 PM for the following: 200 ELM STREET, OFFICE FIT UP
A comprehensive bid package will be provided to prequalified contractors only. Contractor is
responsible to print out the bid package from the electronic files submitted.
Bids received after this time will not be accepted. No bid shall be withdrawn for a period of
sixty (60) days subsequent to the opening of bids without the written consent of the Department
of Public Works.
Project involves preconstruction services, all labor, equipment, supervision, and materials
necessary for the development of ten(10) office spaces, totaling approximately 4,300 sq.ft. as
detailed in the construction documents. Estimated project value is approximately $400,000
Construction start date is to be coordinated with the Owner but is anticipated to start in or about
October 2026 with a completion date of December 31, 2026.
Payment and Performance Bonds of 100% of contract value are required within 10 days of
contract execution. A bid bond from a bonding company of 10% is required to be submitted at
time of bid.
Contractors are required to visit the project site before submitting a bid and attendance will be
taken. A mandatory project walk through will be held on Tuesday August 4, 2026 at 10:00 AM
Meet at the rear of 200 Elm Street Manchester, NH.
The contact person for the project is Josh Gagne, Chief of Facilities, City of
Manchester; questions on this project will only be taken in the form of
electronic mail addressed to jgagne@manchesternh.gov
Selection of the successful bidder will be in accordance with Chapter 39: Procurement Code of
the City of Manchester, Code of Ordinances. The Chief Facilities Manager reserves the right to
waive any irregularities, reject any or all bids, and to accept the bid that appears to be in the best
interest of the City. Failure to submit all information called for may be sufficient for
disqualification. The City reserves the right to extend this contract to include additional related
475 Valley Street * Manchester, New Hampshire 03103 * (603) 624-6444 * FAX: (603) 624-6487

services at other City of Manchester public facilities for an additional three (3) years from
contract execution.
City of Manchester, NH
Department of Public Works
Facilities Division

200 ELM STREET
OFFICE FIT UP
MANCHESTER, NH
INFORMATION FOR BIDDERS
1. Access to Building to Inspect Existing Conditions Before Bidding
A mandatory pre-bid meeting has been scheduled on Tuesday, August 4, 2026 at 10:00 AM.
Access at other times will be by request.
2. Preparation of Bids
Bids must be submitted on the prescribed form. All blank spaces must be filled in, either in
ink or typewritten, both in words and figures. Each Bid shall include all documents listed in
the INFORMATION FOR BIDDERS.
Each bid must be submitted in a sealed envelope bearing on the outside the name of the
bidder, bidders address, the name of the project for which the bid is submitted, the bid
number 2600025, and the date and time of scheduled opening.
See the INVITATION TO BID for dates, times, and places for Bid opening.
3. Drawing and Specifications
Drawings and specifications for the Project will be sent by email directly to the Prequalified
Bidders by the Department of Public Works by: jgagne@manchesternh.gov
4. Conditions of the Contract Areas
Each bidder must inform himself fully of the conditions relating to the scope of work, project
site conditions and employment of labor thereon. Failure to do so will not relieve the
successful bidder of his obligation to furnish all labor, materials, and equipment necessary to
carry out the provisions of the contract work scope.
5. Obligation of Bidder
At the time of opening of the bids, each bidder will be presumed to have inspected the site
and to have read and become familiar with the Contract Documents (including all addenda),
as well as all statutes, by-laws and regulations affecting his bid. Failure by omission of any
bidder to inspect the site and/or to examine any form, instrument or document shall in no way
relieve any bidder from any obligation in respect to his bid.
6. Permits
All building permits for installation of the work will be obtained and paid for by the Contractor.

7. Award
The Owner reserves the right to reject any or all bids. The Contractor is required to hold his
bid for a period of sixty (60) days, Saturdays, Sundays, and legal holidays excluded. This
notice shall be binding until a contract to perform work is issued.
8. Time of Completion
The Contractor of Award shall commence work, preconstruction services, within five (5) days
of receipt of written notice from the Owner. It is the intent of the Owner for the Contractor to
execute and complete all work under this Contract within the 2026 construction season as
outlined in paragraph 13 below.
9. Work Hours and Schedule:
Portions of the building will be occupied and in use during construction. The Contractor may
occupy the building and perform renovation work at the subject facility in accordance with the
following schedule:
Pre-Construction Start - August 2026
Construction Start - TBD
Substantial Completion - December 31, 2026
Final Completion - January 15, 2027
Work Hours: All work at the site shall be done between 7:00 a.m. and 5:00 p.m. Monday
through Friday unless otherwise specified or approved. The Contractor may not enter
municipal spaces Monday through Friday without written approval from the Owner.
Saturday and Sunday work are not allowed. Saturday work near end of the project, only
by written permission of the owner and only for light duty details. Sunday work is not
allowed. Work may not start before 6:30 AM.
10. Required Submissions with Bids
The following documents are to be submitted with each bid. Failure of a bidder to make all
required submissions may cause the Owner to consider the bid unacceptable.
a. Bid Form
b. Schedule
c. Schedule of Values
d. 10% Bid Bond
e. Special Consideration - Addendum Receipt
11. Federal Requirements:
The Project to which the construction work covered by this Contract pertains is being
assisted by the United States of America and must comply with the Federal Labor Standards
Provisions, the Buy America, Buy America Act (BABAA), and the Davis-Bacon Wage Rates and
Heavy Construction requirements if applicable.

BID FORM
Page 1 of 3
BID FORM
200 ELM STREET
OFFICE FIT UP
MANCHESTER, NH
Date: , 2026
To: City of Manchester, NH - Department of Public Works - Facilities Division
A. The undersigned (hereinafter called the Contractor) proposes to furnish all labor, equipment
and materials required for the 200 Elm Street Office Fit Up in accordance with the
accompanying Plans and Specifications prepared by Matuszewski Architects, of Bedford,
New Hampshire, for the amounts listed in Item C through E below, subject to additions and
deductions in accordance with the terms of the Specifications.
B. This bid includes addenda numbered:
Number Date
C. PRECONSTRUCTION SERVICES BID:
1. The Bidder agrees to provide preconstruction services in support of the Design team and the
Facilities staff for the development of the proposed space in the sum of:
Dollars ($ )
Note: Amount for Base Bid listed above shall be in both words and figures. In case of discrepancy,
the amount specified in words shall govern.

BID FORM
Page 2 of 3
D. PROJECT FEE:
Percent ( %)
E. OH&P:
Percent ( %)
F. WORKERS COMP MOD. RATE: __________________
Note: Amount listed above shall be in both words and figures. In case of discrepancy, the amount
specified in words shall govern.
G. The undersigned agrees that if selected as the Contractor, within five (5) days, Saturdays,
Sundays, and legal holidays excluded, after presentation thereof by the Owner, the
Contractor will execute a Contract in accordance with the terms of this Bid.
The undersigned further certifies under the penalties of perjury that this bid is in all respects
bona fide, fair, and made without collusion or fraud with any other person. As used in this
subsection the word "person" shall mean any natural person, joint venture, partnership,
corporation or other business or legal entity.

BID FORM
Page 3 of 3
The undersigned hereby certifies that all employees to be employed at the worksite will have
successfully completed a course in construction safety and health approved by the United States
Occupational Safety and Health Administration that is at least 10 hours in duration at the time the
employee begins work and who shall furnish documentation of successful completion of said course.
Company Name
Address
By: ______
(Name of Authorized Signature) - Printed Name
Date:
Title:
Signature:
NOTE: Form shall be sealed if Bidder is a Corporation.

CERTIFICATE AS TO CORPORATE BIDDER
200 ELM STREET
OFFICE FIT UP
MANCHESTER, NH
I ____________________________, certify that I am the ____________________ of the
Corporation named as bidder in the attached Bid Form; that
_____________________________________________, who signed said Bid Form on behalf of the
bidder was then ______________________________ of said Corporation; that I know his/her
signature hereto is genuine and that said Bid Form was duly signed, sealed and executed for and in
behalf of said Corporation by authority of its governing body.
(Corporate Seal)
By: ______________________________
Name - Type or Print
______________________________
Signature
This Certificate must be completed where Bidder is a Corporation and should be so completed by its
Clerk. In the event that the Clerk is the person signing the Proposal on behalf of the Corporation,
this certificate must be completed by another Officer of the Corporation.

Page 1 of 2
CERTIFICATE OF VOTE
200 ELM STREET
OFFICE FIT UP
MANCHESTER, NH
I,_______________________________________________________________, Clerk of
________________________________________hereby certify that, at a meeting of the Board of
Directors of said Corporation duly held on ___________, ________________________________,
(Date Must Be Earlier Than Date of Contract)
at which a quorum was present and voting throughout, the following vote was duly passed and is
now in full force and effect:
"VOTED: That _______________________________________________.
(Name of Officer authorized to sign for Corp.)
be and hereby is authorized, directed and empowered for, in the name and on behalf of this
Corporation, to sign, seal with the corporate seal, execute, acknowledge and deliver all contracts,
bonds and other obligations of the Corporation; the execution of any such contract, bond or
obligations by such ____________________________________________.
Name of Officer
to be valid and binding upon this Corporation for all purposes, and that a Certificate of the Clerk of
the Corporation setting forth this vote shall be delivered to (ADDRESS)
and that this vote shall remain in full force and effect unless and until the same has been altered,
amended, or revoked by a subsequent vote of such directors and a certificate of such later vote
attested by the Clerk of this Corporation is delivered to (ADDRESS).
I further certify that _________________________ is the duly elected ________________
(Name of Officer) (Title)
of said Corporation.
Signed ___________________________________
(Clerk-Secretary)
Place of Business ___________________________
Date of Contract ____________________________

AFFIX CORPORATE SEAL
COUNTERSIGNATURE: ___________________________
(Name and Title of Officer)
In the event that the Clerk or Secretary is the same person as the Officer authorized to sign that
contract or other instrument for the Corporation, this certificate must be countersigned by another
officer of the Corporation.