ITB HR-2025-04 – 14 Valley Rd Interior and Exterior Repairs

INSTRUCTIONS TO BIDDERS
Mail or deliver this entire completed bid package in a sealed envelope to be received no later
than 2:00 PM August 21, 2026.
DELIVER TO: Town of Groton
Planning Department Attn: Lauren Post
134 Groton Long Point Road
Groton, CT 06340
To be noted on the outside of the envelope:
DO NOT OPEN UNTIL 2:00 PM on August 21, 2026.
Project ID: #HR-2025-04
Nancy Osella
14 Valley Rd.
Groton, CT 06340
Mandatory Pre-Bid Conference 10:30 AM August 7, 2026
14 Valley Rd. Groton, CT 06340
NOTE: CONTRACTOR IS TO SUBMIT THE ENTIRE BID PACKAGE AND ANY
ADDENDUM ISSUED. ALL BIDS MUST BE FILLED IN COMPLETELY. IT IS
SUGGESTED THAT THE CONTRACTOR RETAIN A COPY OF THE ENTIRE BID
PACKAGE.
ALL BIDS SHALL REMAIN IN EFFECT FOR FORTY-FIVE (45) CALENDAR DAYS
AFTER THE RECEIPT OF BIDS.
CONTRACTOR'S BUSINESS NAME: ____________________________________
AN AFFIRMATIVE ACTION/ EQUAL OPPORTUNITY EMPLOYER
WBE/ SBE/ MBE & SECTION 3 DESIGNATED BUSINESSES
ARE ENCOURAGED TO APPLY

Owner name: Nancy Osella Project: #HR-2025-04
Address: 14 Valley Rd.
SECTION ONE: GENERAL CONDITIONS
1. The Contractor and Owner agree that all services offered by the Town of Groton
(hereinafter referred to as the "Town"), acting through its Office of Planning and
Development Services Program Manager (hereinafter referred to as the "Program
Manager"), which may affect the Contractor, Owner and/or Project, are offered to
facilitate the Project implementation and applicable program compliance. In consideration
of the Contractor's and Owner's acceptance of such services offered by the Town, the
Contractor and Owner jointly and severally hereby agree to indemnify, defend, save and
hold harmless the Town, the Program Manager, and their insurers, officers, inspectors,
contractors, agents, employees, heirs, successor and assigns from and against any and all
claims, damages, liabilities, losses, expenses, judgments or deficiencies of any nature
whatsoever, whether arising in contractor, tort or otherwise, (including, without limitation,
reasonable attorney's fees and other costs and expenses incident to any suit, action or
proceeding) (collectively "Claims") which shall relate to, arise out of or result from the
project, including but not limitation to the Town's or Program Manager's actions
performed in good faith of services pursuant to the housing rehabilitation program. The
Contractor and Owner agree that the Town and the Program Manager shall not be liable to
the Contractor or Owner, or their respective heirs, successors or assigns, for any act
performed within the duties and scope of its authority under this program, nor for any
Claims, negligent or willful acts or omissions, breach of contract or duty, violation of
applicable law by or of Contractor, Owner or any of their respective members, managers,
officers, representatives, insurers, contractors, subcontractors, agents, heirs, successor or
assigns, or any damages or injuries to persons or property, including death or disease,
relating to the project.
2. The Contractor, unless otherwise specified, shall provide all labor, materials, tools,
equipment, and related items, and pay all necessary taxes, fees, and permits necessary to
complete all work as detailed on the attached scope of work.
3. All work performed by Contractor in connection with the project shall be in compliance
with all applicable Federal, State and local laws, statutes, rules, regulations, ordinances and
codes. Before commencing work, contractors and/or subcontractors shall obtain all
necessary permits.
4. The Contractor certifies that he has familiarized himself with the requirements of the
specifications and plans and understands the extent and character of the work to be done,
and inspected the premises and given his full attention to any and all areas with which he
might become specifically involved. He must familiarize himself with all conditions relating
to and affecting his work and bid.
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5. The selected Contractor must, prior to contract signing, supply the Program Manager and
the Owner with the original certificates of insurance for general liability, auto liability, and
worker's compensation, as applicable. General liability insurance shall be a broad form
contractual endorsement with minimum limits of one million ($1,000,000.00) dollars per
occurrence for bodily injury and five hundred thousand ($500,000.00) dollars per
occurrence for property damage. Auto Liability insurance shall cover hired and non-hired
autos in accordance with State law. Workers' Compensation Insurance shall have a
minimum limit of one hundred thousand ($100,000.00) dollars for each accident. The
Contractor shall indemnify and save harmless the Owner, the Town, and the Program
Manager under these policies. The contractor shall name the Owner and the Town, as
additional insured as their interests may appear on the General Liability Insurance.
6. The Owner may cancel this contract by written notice and not be liable to the Contractor
or the Town at any time prior to midnight on the third business day after the Owner
executes the contract in accordance with Chapter 740 of the Connecticut General Statutes.
Should the Owner opt to cancel they must sign and send the attached cancellation notice,
see Attachment A, to the Contractor, otherwise the Owner shall issue a Notice to proceed
authorizing the contractor to commence with the proposed improvements. Should the
Notice to Proceed not be issued prior to 10 consecutive calendar days from the date of the
expiration date of the right to cancel then the Contract will become null and void.
7. The Contractor shall commence work under this contract prior to __________ and
complete the work by __________________, subject to modification in any mutually, pre-
approved Change Order, if any.
8. All materials shall be new and of acceptable quality to what is specified. The property
Owner shall select all colors for materials. All work performed, and materials utilized must
be performed and installed in accordance with the applicable manufacturer's latest
instructions and specifications. If there is a conflict between the specifications and
manufacturer's installation instruction, the manufacturer's installation instructions shall
prevail.
9. All work shall be neat and accurate and done in a manner in accordance with customary
trade practices.
10. All manufacturers' warranties are to be extended to the property Owner free and clear of
all liens.
11. The Contractor shall provide a written warranty and guarantee for labor and materials for a
one (1) year period from the date of the Certificate of Completion. This guarantee shall be
in addition to and not in limitation of, in lieu of, or modify any other guarantee that is due
the property Owner from any manufacturer. See enclosed sample letter of warranty and
guarantee.
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12. The Contractor shall repair or replace all work, materials, and equipment which are found
to be defective during the construction and guarantee period. Repair shall include any
damage to surrounding work caused by the failure and/or necessary for the repair or
replacement of the defect. All repairs and replacements shall be performed at no
additional expense to the Owner and shall be completed prior to final payment.
13. The Contractor shall be responsible and take all necessary measures and precautions to
protect and safe keeping of the surroundings from damage occurring due to the
performance of their work. If such damage occurs, it will be repaired by the Contractor at
no cost to the Owner. All on-site maintenance relating to the performance of the work
shall be the responsibility of the Contractor until the Certificate of Completion is issued.
The project shall be maintained in a habitable and safe condition daily if the project is to
remain occupied.
14. The Contractor shall be responsible to remove and lawfully dispose of all debris resulting
from his work in accordance applicable laws and regulations unless otherwise specified.
15. The Contractor shall reinstall any accessories removed while performing the work.
16. No changes shall be made to the contracts scope of work by either the Owner or
Contractor without the written consent of the Program Manager. Any approved change in
the scope of work will not commence until a written change order is processed and fully
executed by the property Owner, Contractor, and the Program Manager. Any work
performed without a fully executed change order may not be eligible for payment.
17. Payments will be made only for work completed, inspected, and approved by the Town's
authorized inspectors, the Program Manager, and the Owner. The Contractor's request
shall be in the form of an itemized bill, made to the Owner, for the portion of work
completed to date. No payment will be made for materials stored on site. Payment
requests shall be accompanied by a fully executed Lien Waiver, on a form provided by the
Program Manager or other documentation, satisfactory to the Program Manager and
Owner. The Contractor shall be responsible for obtaining the Owner's signature and
presenting it to the Program Manager for final payment processing.
18. Working hours shall be Monday - Friday 8:00 AM - 5:00 PM. Unless otherwise agreed to
by the Owner. The Owner shall be responsible to make the property available to the
Contractor during these hours. If the Owner is not available during these hours, they shall
appoint someone to be there as their representative.
19. If the Contractor is delayed at any time in the progress of the work by any act or neglect of
the Owner, or by changes ordered in the work or by labor disputes, fire, unusual delay in
delivery of materials, transportation, adverse weather conditions not reasonably
Section 1 Page 3

anticipatable, unavoidable casualties, or any causes beyond the Contractor's control, or by
delay authorized by the Owner pending dispute resolution or by any other cause which
justifies the delay, the contract time shall be extended by Change Order for such
reasonable time as may be agreed upon by all parties. It shall be the responsibility of the
Contractor to request and document in writing the reasons for such extensions within
three (3) calendar days of the occurrence.
20. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his
obligations under this Contract, or if the Contractor shall violate any of the covenants,
agreements, or stipulations of this Contract, or if the Contractor does not commence or
pursue the work as hereinafter stated within the contract period, then the Owner shall
have the right to terminate this agreement and to hire a successor Contractor to perform
the remaining work. Any such termination shall be by certified mail to the Contractor to
the address noted in this agreement and shall be effective as of the date of mailing.
21. In the event of termination payments by the Owner to the original contractor and
successor contractor shall be as follows:
The successor Contractor shall first be paid and then the terminated Contractor. Payments
to the terminated Contractor shall be limited to those funds remaining after payment to
the successor Contractor but shall not exceed the value of the work performed by the
terminated Contractor. Should the total cost for work performed by the successor
contractor under this contract exceed the amount stated in this agreement due to the
Contractors termination, then the Owner shall have a cause of action against the
terminated Contractor for any such additional cost.
22. All claims or disputes between the Owner and Contractor arising out of or related to the
work shall be resolved by the Program Manager. It is understood and agreed by the parties
hereto that neither party will institute any form of legal action, including, but not limited
to, attaching the assets of the other party, unless and until it has made a good faith
attempt to have the dispute resolved in accordance with the provisions of this Section.
Noncompliance with the condition's precedent constitutes a waiver of the right to assert
said claim. The Program Manager's decision regarding the resolution of such claims or
disputes shall be final and binding for the purposes of program fund disbursement.
23. The Contractor will not discriminate against any employee or applicant for employment
because of race, color, creed, religion, sex, sexual preference, national origin, or mental or
physical disability during the performance of this agreement. The Contractor will take
affirmative action to ensure that applicants are employed, and that employees are treated
during employment, in all employment practices such as the following: employment,
upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of
pay or other forms of compensation and selection for training, including apprenticeship,
without regard to their race, color, creed, religion, sex, sexual preference, national origin
Section 1 Page 4

or mental or physical disability. This provision will be inserted in all subcontracts for work
covered by this agreement.
24. In the event of the Contractor's noncompliance with this equal opportunity clause or with
any of the said rules, regulations, or orders, this contract may be canceled, terminated, or
suspended in whole or in part and the Contractor may be declared ineligible for further
contracts in accordance with procedures authorized in Presidential Executive Order 11246,
or by rule, regulations, or order of the Secretary of Labor or as provided by law.
25. The following applies to all contracts of $10,000.00 or more: SECTION 402 VETERANS OF
THE VIETNAM ERA. AFFIRMATIVE ACTION FOR DISABLED VETERANS AND VETERANS OF THE
VIETNAM ERA. The Contractor will not discriminate against any employee or applicant for
employment because he or she is a disabled veteran of the Vietnam era in regard to any
position for which the employee or applicant for employment is qualified. The Contractor
agrees to take affirmative action to employ, advance in employment and otherwise treat
qualified disabled veterans and veterans of the Vietnam era without discrimination based
upon their disability or veteran status in all employment practices such as the following:
employment upgrading, demotion or transfer, recruitment, advertising, layoff or
termination, rates of pay or other forms of compensation and selection for training,
including apprenticeship. The premises herein shall be occupied during the course of the
construction work.
26. No officer, employee or member of the Governing Body of the Town shall have any financial
interest, direct or indirect, in this contract or the proceeds of any loan made in connection
with the project.
27. The Owner and/or the Program Manager retains the right to reject any or all bids or any
part of any bid in part or in whole if deemed to be in the best interest of the Owner and/or
Town.
28. Substitutions of materials from that specified are only allowed on an approved/equal basis.
The Contractor must submit written documentation of the substitute item or material for
approval by the Owner and Program Manager prior to making such substitution. Any items
or material substituted by the Contractor without prior written approval of the Owner and
the Program Manager will at Contractor's expense be replaced if it is determined not to be
equal to the item or material specified. Any surrounding, adjoining, or dependent items
affected by replacement of unequal substituted material shall also be replaced, reworked,
and reinstalled at no cost to the Owner.
29. Bids shall contain prices for general categories of work and/or items as specified on the
attached sheets. In the event of a discrepancy between prices listed in the specifications
and those on the cost summary sheet, the prices listed on the specification for that section
shall prevail. In the case of a mathematical error by the Contractor, the correct sum of the
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individual line items in the specifications (not in the cost summary) shall be the Contractor's
bid.
30. All bids shall remain in effect for forty-five (45) calendar days.
31. The Owner will supply all necessary power required by the Contractor at no additional cost
to complete his work. Power shall be limited to the use of existing outlets and shall not
exceed the existing capacity of the system. Power required over the capacity of the existing
electrical system shall be the responsibility of the Contractor. Heating during construction
shall be supplied by the owner.
32. OTHER PROVISIONS - LEAD BASED PAINT
A. Any and all rehabilitation work under this Agreement will comply with the requirements of
the Federal Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4831) which prohibits the
use of lead-based paint in residential structures constructed or rehabilitated with Federal
Assistance in any form.
B. The construction or rehabilitation of residential structures with assistance provided under
this contract is subject to the final regulations "Requirements for Notification, Evaluation
and Reduction of Lead-Based Paint Hazards in Federally owned Residential Property and
Housing Receiving Federal Assistance". The regulation is at 24 CFR Part 35. It implements
sections 1012 and 1013 of the Residential Lead-Based Paint Hazard Reduction Act of 1992,
Title X, of the Housing and Community Development Act of 1992. Sections 1012 and 1013
amend the Lead-Based Paint Poisoning Prevention Act of 1971.
C. Provided, however, that the Owner shall have sole responsibility for assuring that his
property conforms to the Lead-Based Paint Removal Requirements and the Town shall not
assume any liability whatsoever as a result of identifying volatile levels of Lead-Based Paint
or its removal except insofar as to comply with applicable environmental regulations.
PUBLIC LAW 91-695 "LEAD-BASED PAINT POISONING PREVENTION ACT"
The Contractor shall adhere strictly to the provisions of the "Lead-Based Paint Poisoning
Prevention Act". Specifically, the Contractor will not utilize lead-based paint as a finish or
undercoat or any other use in or out of residential dwellings funded in whole and/or part by
the Federal Government. 34.
33. The specifications and drawings, if any, are complimentary. Work described in the
specifications does not necessarily have to appear on the drawings, nor does work
described on the drawings necessarily have to appear in the specifications. The Contractor
is responsible for estimating all work whether described in the specifications, the drawings,
or both. If there is a discrepancy between the drawings and the specifications, the
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specifications shall prevail. All work, whether described in the specifications, or the
drawings is to be included in the bid summary sheet by appropriate line item. The contract
will only be awarded to general Contractor's bidding on ALL line items.
End of Section
Section 1 Page 7

Owner: Nancy Osella
Address: 14 Valley Rd.
Groton, CT 06340
Project # HR 2025-04
SECTION TWO: GENERAL CONSTRUCTION NOTES
1. The Contractor, in performing and coordinating the work, shall to the extent that is safe
and reasonably practicable, utilize its best efforts to allow the Owner to continuing using
and residing in the premises in the ordinary course during the construction period.
2. It is the Owner's intention occupy the dwelling during the entire construction project.
The Contractor shall coordinate with the Owner in all construction operations to
minimize conflict and to facilitate the Owner's usage of the dwelling, parking, and access
to the building. Working hours are Monday - Friday 8:00 AM - 5:00 PM unless
otherwise agreed to by the Owner.
3. The Contractor shall maintain containment within the work area when performing lead-
based paint reduction activities as required in accordance with applicable law and
prevailing industry practices, until such time as clearance is received.
4. The Contractor shall coordinate any and all short-term interruptions or shutdowns with
the Owner prior to commencing the project.
5. The Contractor shall take every precaution to ensure the safety of the occupant(s)
during all phases of construction. The Contractor shall to the greatest extent reasonable
maintain at least one entry and exit point for access to and from the interior of the
Premises, and shall coordinate all restrictions and closures with Owner.
6. The Contractor shall be responsible for protecting the dwelling and contents from
weather and/or physical damage during construction. The Contractor shall be
responsible for any damage caused to all buildings and improvements and/or contents
therein caused by lack of said protection at no additional cost to the Owner.
7. The Contractor, at Contractor's cost and expense, will be responsible for the movement
of the Owner's furnishings as required to facilitate the proposed work. The Owner is
responsible for the movement and safekeeping any other personal property.
8. The Contractor shall assume full responsibility for the protection and safekeeping of
Contractor's work, supplies, tools, equipment, materials and products under this
Contract stored on the site. The Contractor shall move any stored supplies, tools,
equipment, materials and products under the Contractor's control which interfere with
operations of the Owner.
9. Contractor shall protect all plants, shrubs, and lawn areas from damage and debris, and
shall repair and/or replace all damage to existing landscaping at no additional cost to
Section 2 Page 1

Owner: Nancy Osella
Address: 14 Valley Rd.
Groton, CT 06340
Project # HR 2025-04
the Owner to substantially the same condition the landscaping was in prior to such
damage.
Project Meetings
1. The Contractor, once selected, shall attend a contract signing and pre-construction
meeting as scheduled by the Owner and the Program Manager.
2. The Contractor shall attend periodic job meetings during the course of construction, on-
site, as required.
Product and Execution
1. In connection with the project, the Contractor shall only utilize employees and/or
subcontractors who are professional, experienced, competent and, to the extend
applicable, duly licensed, to perform the work assigned to them. The Contractor shall
ensure such employees and subcontractors are properly supervised at all times during
the project, and shall be responsible for all of their acts and omissions.
2. Contractor shall verify critical dimensions, operations, and functions in the field before
ordering or fabricating items which must fit adjoining construction. The Contractor shall
verify all existing conditions and dimensions prior to the work. Any and all discrepancies
shall be reported to the Owner and the Program Manager prior to ordering any
materials or performing the work.
3. The Contractor shall follow manufacturer's instructions for assembly, installation, and
product adjustment. In the event of conflicting specifications, the specifications of the
manufacturer shall prevail.
4. The Contractor shall notify the Owner and the Program Manager in writing, within 24
hours of discovery, in the event it claims any unforeseen circumstances beyond the
control and without the fault or negligence of Contractor has been encountered which
will delay the project or increase its cost. Weather conditions shall not be deemed an
unforeseen circumstance unless extraordinary. Promptly following such notice, the
Program Manager shall determine whether or not the event constitutes an unforeseen
condition. If the work is deemed additional or extra by the Program Manager, then a
change order will be negotiated, executed, and authorized by the Contractor, Owner,
and the Program Manager prior to the commencement of the work. Any work
performed prior to the execution of a change order may not be considered for payment.
5. The specifications do not attempt to detail every task and procedure required to
perform the work in full. The Contractor shall perform the work as required to complete
the work in a professional manner using prevailing trade and work practices
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