RFQ 26-510 Removal, Replacement, Installation, Programming & Commissioning of VFD's...

Location:	Louisiana
Posted:	Apr 23, 2026
Due:	May 19, 2026
Agency:	City of Shreveport
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment N - Installation of Equipment Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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City of Shreveport

REQUEST FOR QUOTE

Solicitation Form for Construction

(RFQ) #26-510

REMOVAL, REPLACEMENT, INSTALLATION, PROGRAMMING &

COMMISSIONING OF VFD’s AT SIX (6) LIFT STATIONS

INDEX OF RFQ FORMS

Any Reference to Bid shall mean Quote. Any reference to

BIDDER shall mean Quoter.

Page Numbers

Request for Quotes (Do not return with quote)

Quote Form (COS RFQ FORM #1)

Corporate Resolution or Written Evidence (see Page 21 for example of Corporate Resolution)

---------

NOTE: THE REQUIRED COS RFQ FORM LISTED ABOVE SHOULD BE RETURNED WITH YOUR QUOTE. IF ANY OF

THE REQUIRED COS RFQ FORMS ARE OMITTED, THEN YOUR QUOTE MAY NOT BE CONSIDERED OR

ACCEPTED.

INDEX OF REFERENCE ITEMS INCLUDED HEREIN

All information listed below should not be returned with your quote. It shall remain part of the quote by reference only.

Special Instructions/Provisions

4-12

Standard Contract

13-22

Contractor-Agent Forms

23-28

Insurance & Bond Requirements

29-32

Fair Share Program Requirements

33-44

Adjudicated Property Affidavit

Felony Conviction/E-Verify Affidavit

Format for the Return Envelope

Scope of Work

48-49

INDEX OF REFERENCE ITEMS NOT INCLUDED HEREIN THAT ARE INCORPORATED BY REFERENCE WITH THE SAME FORCE

AND EFFECT AS IF SET FORTH IN FULL TEXT. SHOULD ANY OF THESE BE IN CONFLICT WITH THOSE LISTED HEREIN, THE

MORE STRINGENT WILL APPLY.

1.0 Standard Specifications for Infrastructure Improvements 2015 Edition & Standard Plans for Infrastructure Improvements 2015

Edition. These documents may be downloaded from our website: www.shreveportla.gov/DocumentCenter/View/5572 &

www.shreveportla.gov/DocumentCenter/View/5567.

2.0 The General Contract Clauses (Section 20), the Standard Instructions/Conditions for Request for Proposals (Section 30) will no

longer be incorporated in solicitations but will be incorporated by reference in the City of Shreveport (hereinafter the City) book of

Standard Solicitation Instructions / Provisions and General Contract Clauses; which are available at www.shreveportla.gov (click on

Business, then on Bids & RFPs). If you do not have a computer, you can use one of the public use computers that are available at

the Shreve Memorial Library or at most library branches.

3.0 The CONTRACT VERIFICATION-DBE/FSC FORM 6, Appendix B, must be furnished within five (5) working days after the City

executed contract is picked up by the prime contractor.

4.0 The Felony Conviction/E-Verify Affidavit must be submitted by the lowest responsive Quoter after the opening.

Revised 12-04-19

Page 1 of 49

AN INVITATION FOR YOU TO RESPOND WITH A WRITTEN OR ELECTRONIC QUOTE

Posted Date:

April 23, 2026

DO NOT RETURN THIS PAGE-FAXED OR EMAILED QUOTES NOT ACCEPTED

REQUEST FOR QUOTE (RFQ)

City of Shreveport

Renee Anderson,

MBA, CPPO, CPPB, NIGP-CPP

Purchasing Agent

QUOTES MUST BE DELIVERED TO:

City of Shreveport

Office of the Purchasing Agent

Government Plaza-Suite 610

505 Travis Street

Shreveport, LA 71101-3042

OR GO TO

BIDNETDIRECT.COM

TO SEND

ELECTRONIC

QUOTE

BID MUST BE RECEIVED NOT LATER THAN 3:00 P.M. ON:

THIS IS NOT AN ORDER

May 19, 2026

THEN PUBLICLY

OPENED

Quote No. RFQ # 26-510

QUOTE TITLE:

REMOVAL, REPLACEMENT, INSTALLATION, PROGRAMMING &

COMMISSIONING OF VFD’s AT SIX (6) LIFT STATION

PREQUOTE CONFERENCE: N/A - Mandatory Site Visit: Contact Jack Carver at 318-423-4359 to

schedule a site visit before May 13, 2026.

EMAIL QUESTIONS TO:

ashley.germany@shreveportla.gov 7 working days before the opening or fax to: (318) 673-5408

QUOTE BOND IS NOT REQUIRED.

Designers Estimate: $248,000.00

Quotes received after the time specified for opening cannot be considered for an award.

Louisiana State Licensing Board for Contractors License

Project Classification Required when Total Quote is $50,000 or Electrical and Mechanical

Number of signs to be provided and installed by the contractor: N/A Number of days: 120 Working days

CONSTRUCTION REQUIREMENTS

For paper quotes, if you do not provide all of the required COS Quote Forms or the information required on the forms, then

your quote may be declared as non-responsive. The quote forms are clearly identified as COS Quote Form #1, 2 & etc. near

the top right of the page. If you have any questions, please call Renee Anderson at 318/673-5450.

ELECTRONIC QUOTE/QUOTE NOTICES

The City of Shreveport listing of current bids are posted on BidNetDirect.com. To view the general bid information and receive

bid notices by email, register with BidNetDirect. Registration is free. Vendors/Contractors (vendors) have the option to

submit bids & bid bonds, electronically or by paper copy. Solicitation documents are also available at

www.shreveportla.gov/Solicitations. BidNetDirect shall be the official source for bid documents.

To register please go to: https://www.bidnetdirect.com/public/user-registration. If you need help registering or with training or

completing an e-bid, please call 800-835-4603, Option 2 or email support@bidnet.com. If an electronic bid is submitted,

provide your state contractor’s license number when the bid with alternates amounts to $50,000 or more. To request copies of

bids by e-mail, send your request to ashley.germany@shreveportla.gov.

The City of Shreveport reserves the right to reject any or all bids and to waive minor informalities.

The City of Shreveport reserves the right to reject any or all quotes and to waive minor informalities.

Important- If you consider the specifications as restrictive or have a problem with this document, please contact the

Purchasing Agent at least five days before the quote opening at (318) 673-5450

When the total Quote with alternates is $250,000 or more, do not submit a quote. If there are not any contractors who submit a quote

for less than $250,000, then we will reissue this project as an IFB.

Page 2 of 49

LOUISIANA UNIFORM PUBLIC WORK QUOTE FORM – COS Form #1

TO: City of Shreveport

BID FOR: RFQ 26-510

Office of the Purchasing Agent

Removal, Replacement, Installation, Programming and

Government Plaza, Suite 610

Commissioning of VFD’s at Six (6) Lift Station

Shreveport, LA 71101-3042

Deposit/Fee for Plans/Specs (Paper): $ N/A

(Owner to provide name and address of owner)

(Owner to provide name of project and other identifying information)

The undersigned quoter hereby declares and represents that she/he: a) has carefully examined and understands the Quoting Documents,

b) has not received, relied on, or based his bid on any verbal instructions contrary to the Quoting Documents or any addenda, c) has

personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and

facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced

project, all in strict accordance with the Quoting Documents prepared by:

N/A

and dated:

N/A

(Owner to provide name of entity preparing bidding documents.)

Quoters must acknowledge all addenda. The Quoter acknowledges receipt of the following ADDENDA: (Enter the number the Designer

has assigned to each of the addenda that the Quoter is acknowledging) __________________________________________ .

TOTAL BASE QUOTE: For all work required by the Quoter Documents (including any and all unit prices designated “Base Bid”

* but not alternates) the sum of:

Dollars ($

)

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated

as alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

Dollars ($

)

NAME OF QUOTER:

ADDRESS OF QUOTER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE:

_______________________

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA

UNIFORM PUBLIC WORK BID FORM:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise, it is not required and need not be included with

the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work

as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and

made a part of this bid. (Current as of 10/16/19)

Page 3 of 49

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS

1.0

1.1

1.2

1.3

1.4

1.1

2.0

2.1

3.0

3.1

3.2

3.3

3.4

3.4.1

3.4.2

3.4.3

3.4.4

4.0

4.1

4.2

4.3

5.0

6.0

6.1

6.1.1

6.1.2

6.1.3

7.0

7.1

STATE CONTRACTOR’S LICENSE

A State Contractors License is only required when the Total Quote is $50,000 or more.

When required, the Contractor shall certify that he is licensed under Louisiana Revised Statute 37:2150, et seq.

and show his or her license number on the quote schedule and on the outside of the quote envelope. In the

case of an electronic quote, a contractor must submit an authentic digital signature on the electronic quote

accompanied by the contractor’s license number, when required.

The licensee shall not be permitted to quote or perform any type or types of work not included in the classification

under which his license was issued.

Any construction quote that does not require the contractor to hold an active license shall state EXEMPTION

on the quote envelope.

WHEN QUOTING ON FRIABLE ASBESTOS REMOVAL/ABATEMENT, STATE LICENSE AND DEQ

CERTIFICATION IS REQUIRED REGARDLESS OF CONTRACT AMOUNT.

PERMITS, TAXES AND FEES

All Quotes submitted must include the price of any business and professional licenses, permits, taxes and fees

as required by Federal, State or Local Government Agencies.

CLARIFICATION/SUBSTITUTION REQUESTS

Quoters requiring additional information may submit their question(s) in writing to the attention of the Buyer as

listed on page two.

Answers to questions received that would change and/or clarify this solicitation will be provided in writing to all

firms that have received the original Request for Quote.

Any inquiry received at least seven (7) or more working days prior to the date fixed for the opening of quotes

will be given consideration.

Every interpretation made to a Quoter will be in the form of written Addendum to the contract document and

when issued will be on file in the Purchasing Agent’s office.

All such addenda shall become part of the Contract Documents and all Quoters shall be bound by such

addenda.

The City shall not be legally bound by an addendum or interpretation that is not in writing.

If the necessity arises to issue an addendum modifying plans and specifications within the seventy-two-hour

period (exclusive of holidays, Saturdays, and Sundays) before the scheduled quote opening then the opening

of quotes shall be extended at least seven but not more than twenty-one working days. Louisiana R.S. 38:2212

It shall be the Quoter’s responsibility to make inquiry as to the Addenda issued.

EXISTING CONDITIONS

Quoters are cautioned not to submit their quotes until said plans, specifications, and profiles have been carefully

examined by them.

Each quoter shall fully acquaint himself with conditions relating to the scope and restrictions attending the

execution of the work under the conditions of this quote.

The failure or omission of a quoter to acquaint himself with existing conditions shall in no way relieve him of any

obligation with respect to this quote or to the contract.

QUOTE BOND (not required)

PERFORMANCE/PAYMENT/MAINTENANCE BOND

An acceptable Performance/Payment/Maintenance Bond will be required of the successful quoter as follows:

When the total contract amount with alternates is $50,000 or more, a 100% performance bond shall be required.

When the total contract amount with alternates is $25,000 or more, a 50% payment bond shall be required.

When the total contract amount with alternates is $20,000 or more, a two-year 10% maintenance bond shall be

required.

BONDING REQUIREMENTS FOR NONRESIDENT CONTRACTORS

The 1986 Regular Session of the Louisiana Legislature enacted important changes in the registration and

bonding requirements of nonresident contractors.

Page 4 of 49

CITY OF SHREVEPORT SPECIAL INSTRUCTION/PROVISIONS CONTINUED

7.2

Beginning January 1, 1987, the Department’s registration and bonding requirements must be met before the

nonresident contractor can obtain any building permit, license or certificate necessary to lawfully commence

any construction project.

7.3

Any person failing to register any contract or execute the bond required by the statutes may be denied the right

to perform such contracts.

7.4

A temporary injunction may be issued to prevent any activities in the performance of such contracts until the

contractor complies with the necessary requirements.

7.5

The Secretary of the Department may also impose a penalty in the amount of $200 or 2% of the construction

contract, whichever is greater.

7.6

Louisiana Revised Statute 47:9A (2) defines resident and nonresident contractors. Contractors who meet the

following conditions are considered resident contractors for purposes of taxation by the Department:

7.7

Individual who has maintained their permanent domiciles in Louisiana for at least one year prior to quoted work.

7.8

Corporations which have operated permanent business facilities in Louisiana for at least one year prior to

QUOTED work.

7.9

Corporations with at least 50% of outstanding and issued common stock owned by individuals who have

maintained their domiciles in Louisiana for at least one year prior to QUOTED work.

7.10

Partnerships, associates, and other legal entities in which resident corporations or individuals have at least a

50% ownership interest shall be considered resident contractors.

7.11

A contractor who does not meet these conditions will be considered a nonresident contractor and will be subject

to the contract registration and bonding requirements of the Department.

7.12

For questions or additional information, call the Sales Tax Section at 225/219-7656 Option 1.

7.13

Employers Required to File Form L-3.

7.14

Every employer must file an Employer’s Annual Reconciliation of Louisiana Income Tax Withheld (Form L-3) on

or before January 31 of the current calendar year, accompanied by copies of the employees’ W-2 forms and

Wage and Tax Statement forms (Form L-2).

7.15

Pre-addressed forms are included in the Employer’s Withholding Tax Returns and Reconciliation coupon

booklets.

7.16

Any employer, who fails to receive a pre-addressed form, should notify the Withholding Tax Unit of the

Department.

8.0

COST OF PLANS

8.1

When the City prepares and distributes the quote documents, the fee schedule for these shall be:

8.1.1

For projects with cost estimates that are less than $150,000, there shall be no charge for the first set of quote

documents.

8.1.2

If delivery is required, your express mail account number must be furnished.

9.0

AWARD CRITERIA

9.1

Award will be made to the lowest responsible and responsive Quoter according to the criteria designated in the

RFQ.

9.2

In addition to price, the Quote Evaluation will include the following factors (as they apply):

9.2.1

The quality of performance/workmanship of previous contracts, or references which attest to the specific

experiences of others.

9.2.2

The timely completion of previous contracts, or references which attest to the specific experiences of others.

9.2.3

The sufficiency of financial resources and its impact on ability of the Quoter to perform the contract.

9.2.4

The City reserves the right to conduct on-site inspections of any quoter’s facilities prior to award and the results

of said inspection will be considered by the City in determining Quoters’ capabilities of successfully

administering to this contract.

9.2.5

The ability and availability of the Quoter to provide quality and timely maintenance, service, and/or parts.

Page 5 of 49

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFQ 26-510 Removal, Replacement, Installation, Programming & Commissioning of VFD's AT Six (6) Lift Stations

Attachment Preview

See also