Res Hsg Bid Package 18 Canterbury 3.24.26 v2

INVITATION TO BID
Notice is hereby given that the
City of Milford
Department of Economic & Community Development
will receive bid(s) for the following project.
RESIDENTIAL HOUSING REPAIR PROGRAM
Project: Residential Housing Rehabilitation Project
Location: 18 Canterbury Lane, Milford CT 06460
Date Mandatory Walk-Through: 4/7/2026 @ 11:00 AM
Date Bid Due: 4/14/2026 by 4:30 PM
Please do not contact the owner or visit the project prior to the walk-through.
Submit Bid packages to: Lauren Kelly, Department of Economic & Community Development,
Parsons Center, 70 West River Street, 2nd Floor, Milford, CT 06460
Bids will be accepted by mail postmarked on the due date
or emailed by 4:30 PM 3/31/2026 to LKelly@milfordct.gov
The project lead tests are available upon request and the Bid Package has been posted on the
Milford Purchasing Department webpage under "Current Bids". on the City website
www.ci.milford.ct.us The City is not responsible for data or transmission errors.
The City reserves the right to reject a bid if is not complete according to the bid instructions.

BID INSTRUCTIONS
Project Name: Residential Housing Rehabilitation Project
Project Address: 18 Canterbury Lane, Milford, CT 06460
To submit a project bid you must attend the walk-through and sign in. The CDBG Administrator
and/or Project Manager will be present to discuss any problems and/or questions you have relating to this
project. Addendums will be prepared if warranted and posted under "Changes in Bids" on the Purchasing
Department webpage https://www.ci.milford.ct.us/purchasing-department
The City will not accept or consider bids, withdrawals, or amendments received after the date and time
specified. Bids sent by FAX or Email alone are not acceptable and will not be considered. Complete in
pen or
typed, no pencil entries accepted. If a complete bid packages is equal in price, quality, and service, the
bidder who includes a drug free workplace certification form will be given preference in accordance with
Milford's Code of Ordinances, Article V, Division 2.
In reviewing the qualifications of a bidder, the City may consider a company's previous performance
record and quality of service on contracts for similar work; and the City expressly reserves the right to
reject the bid of such bidder if such record discloses that such bidder, in the opinion of the City, has not
properly performed such contracts or has habitually, and without just cause, neglected the payment o
bills or has otherwise disregarded their obligations as said bidder.
The City is exempt from State sales tax and from Federal excise tax - do not include these taxes in your
proposal.
Direst questions to Lauren Kelly, Department of Economic & Community Development
LKelly@milfordct.gov
To be considered submit a complete Bid Package by Email to Lkelly@milfordct.gov or Mail one (1)
original and one (1) copy postmarked on the due date to: City of Milford, Department of Economic &
Community Development, Parson's Government Center, 70 West River Street 2nd floor, Milford CT
06460-3317. Ink only.
General Conditions - Include the signed General Conditions form with the estimate to certify the contractor
will adhere and comply to Federal, State, local regulations as noted herein.
Bid Form: The bid will be accepted with the clear understanding that no revisions can be made to the
price after it is submitted.
Certified Lead Paint Renovation Firm - EPA https://cfpub.epa.gov/flpp/searchrrp_firm.htm
Connecticut https://portal.ct.gov/DPH/Environmental-Health/Lead-Poisoning-Prevention-Control/EPA-
Lead-Renovation-Repair-and-Painting-Program
Contractor License - State of Connecticut Home Improvement Contractor or a Trade Business
License(s).
Conflict of Interest - Submit the conflict of interest statement form with the estimate. Disclose whether
anyone associated directly with the company, including a family member or a local official will benefit from
accepting federal funding to complete the project.
Drug Free Workplace Certification This form is optional unless estimates cost are tied. Completed by
typewriter or handwritten in ink - no pencil entries will be accepted.
W-9 Finance Department requires a W-9 for tax purposes; include D/B/A.
Reference Submit a minimum of one (1) professional reference related to the work specifications.

GENERAL CONDITIONS
The Contractor/Vendor agrees to provide the following documentation prior to signing contract and
receiving a purchase order.
1. Upon bid award, the Contractor/Vendor will provide a Certificate of Insurance showing minimum
coverage of $100,000/300,000 personal liability and $30,000 property damage, or an amount
commensurate with the project cost, and Workmen Compensation coverage. Subcontractors, if
allowed, must submit a Certificate of Insurance with the same coverage.
2. The Contractor/Vendor will file a 100% Performance Bond and a 100% Labor & Materials Bond with
Purchasing Department or CDBG Administrator, Department of Economic & Community
Development, if required.
3. The Contractor/Vendor will execute a Notice to Proceed form when provided by the City, signed and
dated by both the parties. It will state a mutually convenient date to begin and end the project.
4. Contractor/Vendor is required to obtain a registration in the System for Award Management (SAM) to
receive federal funds through HUD CDBG program. all organizations that conduct business with the
U.S. Federal government to obtain a Dun and Bradstreet Data Universal (DUNS) number and register
in the System for Award Management (SAM).
Assistance is FREE to register in both Dun & Bradstreet and System for Awards Management.
Obtain a DUNS number to set up a new or renew a SAM registration. To obtain/search/update a
DUNS number go to http://fedgov.dnb.com/webform D&B D-U-N-S Number for US Government
Contractors or Grantees. For technical difficulties contact govt@dnb.com or (866) 705-5711.
5. The successful bidder will comply with the provisions of the Davis- Bacon and Related Acts regarding
the labor requirements for non-residential construction projects or residential contracts over $25,000.
Construction activity subject to these provisions will be managed in accordance with the Construction
Contract Provisions of Labor Standard Clauses outlined in Federal Labor Standards Provisions HUD-
4010. Adherence to Davis-Bacon Wage Decisions Prevailing Wage Rates in Appendix 1 requires
submission of a Payroll Summary on DOL Form WH-347 with each payment request.
6. The Contractor/Vendor shall employ Abatement and Lead Safe Work Practices (LSWP) licensed and/
or certified staff to supervise the project on a daily basis. All work should be performed in
conformance with the EPA regulations and HUD Lead-Based Paint Poisoning Prevention Regulations
(24 CFR Part 35).
7. The construction specifications for this property shall comply with the provisions of Circular HPMS-
FHA 4500.5 as it relates to the prohibition of the use of Lead Base Paint. Only paint that conforms to
the American Standards Institute Z66.L (1964).
8. Submit Contract and Subcontract Activity HUD form 2516 to make record of sub-contractors hired to
complete the project. Update list when necessary.
9. The Contractor/Vendor will provide the CDBG Administrator/Project Manager with copy(s) of the
applicable local building permit(s) or state permits, if applicable, BEFORE work may commence.
10. All work specified shall be performed according to the local building and zoning codes.
11. The contractor/bidder shall familiarize himself with all specifications If inadequate or unforeseen
conditions are found prior to the bidding the contractor/vendor shall advise the CDBG
Administrator/Project Manager or Owner of condition immediately.
12. In case of ambiguities and inconsistencies between sections, greater quantities and better quality
shall take precedence over lesser quantities and qualities.

13. The Contractor/Vendor shall guarantee all work performed for a period of 1 year from the date of
completion. All material warranties shall be given to the owner.
14. The Contractor/Vendor shall provide all material and labor to correct the deficiency. Damage to or
failure of work due to abuse, misuse or other unusual circumstances shall be the responsibility of the
Contractor to correct.
15. All work shall be inspected by the Milford Building Department, if applicable, and/or the Project
Manager.
16. All plumbing fixtures shall comply with water regulation codes.
17. In addition, requirements of the Local Building and Fire Departments must be adhered to and
followed as required. It shall be the duty of the contractor to request an inspection from the Building
Department before closing any walls or ceilings.
18. Electrical contractors are to use wire mold only in severe circumstances. Before installing wire mold,
the contractor must notify the Building Department and the Project Manager, if applicable.
19. The Contractor/Vendor shall request use of, at no cost, existing utilities such as electric lights, heat,
electrical power and water necessary to carry out and complete the work.
20. The Contractor/Vendor shall be responsible for completion of the entire scope of work as specified.
Any proposed change order must be authorized by the CDBG Administrator/Project Manager in
advance.
21. Contractor/Vendor agrees to provide quality workmanship using standard means and methods, and
complete work that is fit for inspection and approval, esthetically finished and operational for use.
22. There will be no final payment made until electrical, plumbing, and building permits have been
approved and Building Department inspection approvals have been received by the CDBG
Administrator.
In signing this I certify that I have read and agree to the above general conditions and instructions for the
specified project stated in the scope of work.
Company
Signature Date

SCOPE OF WORK
Wellner Residence
18 Canterbury Lane
Milford CT 06460
Project # PY50.6084
3/03/2026
Please Note:
The following information is to be used in conjunction with specifications, project archived photos and pre-bid site
walk.
General:
The following is an outline of the Scope of Work. This Scope of Work includes all labor and materials required to
perform the construction work as described below. The contractor is responsible for obtaining permits; providing
complete, thorough, and compliant services to all work; and for coordinating as appropriate with the work of all
other trades specified elsewhere. All work must be performed in compliance with all applicable National, State,
and Local Codes.
Lead Disclosure:
This project is funded by the Department of Housing and Urban Development (HUD) and
requires the use of lead safe work practices under 24 CFR Part 35 (Lead Based Paint
Poisoning Prevention and Control in Certain Residential Structures). A Lead Inspection
and Risk Assessment may be required for this property.
*Please note that all material specifications referenced in the following scope outline are recommendations, and
that approved substitutes may be considered. Additionally, any items or scenarios not specifically mentioned in this
scope outline that may avail themselves during pre-bid walkthrough will be addressed via Addendum.
Scope Outline
The successful bidder shall furnish all labor, materials, tools, equipment, permits, and
supervision necessary to complete the following work:
DIVISION 06: WOODS AND PLASTICS (Breezeway)
* Remove existing corrugated sheeting material and framing.
* Remove existing storm doors and frames.
* Clean and prep concrete slab.
* Construct stud-wall framing on front (street side) and back (yard side) using pressure treated 2 x 4 lumber
(bottom plate) and SPF stud framing (16" O.C.). Framing should include rough framing for front and back
doors.
DIVISION 07: THERMAL AND MOISTURE PROTECTION
(Roof Scope Includes ALL Structures)
* Remove all existing shingles down to the roof deck.
* Inspect all decking for worthiness. Include allowance for 10 sheets of 1/," CDX plywood decking in the base bid.
Replace as needed.
* Provide per sheet pricing for additional decking. (*Note: Additional decking replacement beyond the allowance
will require prior approval and must be submitted as a Change Order.)
* Install Owens Corning WeatherLock(R) ice & water shield at all gutter lines.
* Install Owens Corning lnterwrap RhinoRoof(R) UDL Synthetic Underlayment on all remaining roof sections.
* Install Owens Corning Starter Strip Shingles along all gutter lines.
* Install Owens Corning TruDefinition(R) Duration(R) Limited Lifetime Dimensional Shingles per manufacturer
specifications using 114" roofing nails.

* Install new aluminum step flashing and lead counter flashing.
* Install Owens Corning ProEdge(R) Hip & Ridge Shingles.
* Install a new ridge vent.
* Install new pipe and chimney flashings. Decking & Sheathing
* Re-nail any loose existing decking.
(Breezeway)
* Install new Barricade Halo(R) rigid foam sheathing at breezeway enclosure with cap nails. Tape joints to ensure
airtight seal.
* Install new flashing.
* Install 1 x 3 furring strips to accept siding.
* Install new vinyl siding to best match existing structure.
* Remove all existing guttering (Approx. 100', field verify) and downspouts.
* Install new 5" K-Style guttering to replace existing. Color should be white.
* Install new corresponding downspouts coinciding with manufacturer recommended layout.
DIVISION 08: DOORS AND WINDOWS
(Main Structure and Breezeway)
* Remove all existing windows from main structure.
* Insulate all cavities exposed during removals.
* Install eleven (11) new Andersen 200-Series double hung windows in main structure. *Field-verify
measurements. Color to be determined by homeowner.
* Install two (2) new Andersen 200-Series Storm Doors and frames with standard hardware at front and back of
breezeway. Color to be determined by homeowner.
* Touch up paint and re-caulking to be administered as needed from residual damage caused by demolition/removal
locations.
ADD ALTERNATES:
The following line items should be submitted as Add Alternate - 01 in addition to the
contractor's Base Bid.
DIVISION 03: CONCRETE
(Main Structure Interior and Exterior Basement Walls)
* Remove all loose, delaminated, and deteriorated materials in the exposed interior and exterior basement wall
system where spalling is visible.
* Saw cut areas deemed necessary to create a vertical, non-tapered edge. Minimal surface roughness profile of
CSP 6 should be attained for optimal bond.
* Clean the area to remove all contaminants.
* Use pre-package, rapid-set hydraulic cement (sand and gravel blend) meeting ASTM C928.
* Material should achieve a compressive strength of at least 5100 psi in seven (7) days and 6300 psi in twenty-
eight (28) days

Contract Completion
Upon completion of all contracted work, please provide a 1-year workmanship warranty and all Manufacturer
Warranty information at the time of Final Payment submission. Within reason, contractor shall endeavor to
leave the property in a clean and tidy manor, resemblant of how it existed upon commencement of work
activities.
Bid Submission Requirements
All bids must include the following:
1. Detailed cost breakdown by trade/line item (Lump Sum values will not be accepted).
2. Project schedule including Project Start date and Activity Durations.
3. Proof of valid license and insurance.
4. List of at least three (3) similar projects completed within the last five years.
END SCOPE OF WORK

BID PROPOSAL FORM
Section "A" Itemized Lump Sum Base Bid
*Note: All lines must be filled in with a dollar amount.
Division 06 Wood & Plastics (Breezeway)
Framing $_____________
Division 07: Thermal & Moisture Protection(all structures)
Roofing $_____________
Gutters $_____________
Shingles $_____________
Breezeway Siding $_____________
Division 08: Doors & Windows (Main Structure & Breezeway)
Windows (11) $_____________
Storm Doors (2) Breezeway $_____________
Addendum Write In
______________________________ $_____________
______________________________ $_____________
______________________________ $_____________
Total Base Bid $_____________
Alternates as applicable Division 03: Concrete
Interior & Exterior Basement Wall Repair $_____________

City of Milford
Department of Economic & Community Development
BID FORM
Dear Sir or Madam:
The undersigned, having fully familiarized him/herself with the existing conditions of the premises known
as:
Project Name: Residential Housing Rehabilitation Project
Project Address: 18 Canterbury Lane, Milford, CT 06460
The undersigned certifies the itemized bid price / estimate including the Instructions, General Conditions,
and local and federal requirements for submission are sufficient for the purpose intended, and agrees to
provide all labor, material and necessary equipment, to secure any required permits to perform and
complete the project at the above premises for the lump sum price of:
$ .
The undersigned certifies that the bid price /estimate was made independently and without collusion,
agreement, understanding, or planned course of action with any other vendor and that the contents of his
bid price /estimate shall not be disclosed to anyone other than his employees, agents, or sureties prior to
the official bid/ estimate opening.
The undersigned agrees that within 15 business days of bid/ estimate award he/she will execute
the contact with the owner and sign a Notice to Proceed with project start and end date
amenable to both parties using the forms provided by the City. In addition, the undersign
agrees to complete any punch list items within 5 business days from end date. The undersigned
is responsible for managing the work on the premises and completing it to the satisfaction of the
Owner and Project Manager. The Owner and Project Manager agree to oversee the work on the
premises undertaken by the undersigned.
Company Name:
Address
Street City State Zip
By
Signature of Authorized Representative Print Name
Title Date
Office # Cell Phone #: _________________ Fax # __________________
Email Address: _____________________________________
License/Contractor's Registration #: ________________Federal Tax ID #: ________________
Dun and Bradstreet Data Universal Numbering System (DUNS) #________________
System for Award Management (SAM) Registration / Cage Code #_______________

CITY OF MILFORD
Department of Economic & Community Development
CDBG Residential Housing Program
Conflict of Interest Statement
A City Employee, Board or Commission Member, Elected Official, CDBG Recipient and/or a project
bidder agrees to abide by the provisions of 24 CFR Part 570.611 which prohibits the aforementioned from
receiving federal funds through a procurement or non-procurement process if receiving a disbursement of
Community Development Block Grant Program funds would financial benefit the participant, directly or
indirectly.
For the record, please list any company or property with which you retain a personal, legal
contractual, or a financial interest.
________________________________ _________________________________
________________________________ _________________________________
________________________________ _________________________________
ACKNOWLEDGMENT
______________________________________________________________________________
Printed Name
______________________________________________________________________________
Title
______________________________________________________________________________
Signature Date
Are you a City Employee/ Board or Commission / Elected Official?
Yes___ or No____ If yes, please explain: ________ _________