INVITATION FOR BID FOR VALLOTTON PARK SITE IMPROVEMENTS ? FY26

CONTRACT & BID DOCUMENTS
FOR
VALLOTTON PARK SITE
IMPROVEMENTS FY26
Project No. 26-02-710
Prepared by:
ENGINEERING DEPARTMENT - CITY OF VALDOSTA
LEA - Civil * Architectural * Environmental
March 2026
Bid Opening Date: May 7, 2026, 10:00am

VALLOTTON PARK SITE IMPROVEMENTS - FY26
Project No. 26-02-710
Bid Package Table of Contents
Cover Page
Table of Contents
Invitation for Bids
Proposal Form
Non-Collusive Affidavit
Georgia Security and Immigration Affidavit
Instructions to Bidders
Contract Agreement Form
General Provisions
Special Provisions
Opinion of Attorney Form
Public General As-Built Forms and Samples
Contractor's Statutory Affidavit Form
Title VI Assurances Form
Bid Bond Sample
Payment Bond Sample
Performance Bond Sample
Example COI for Norfolk Southern
Addendum Form (blank)
Notice or Award Form (blank)
Notice to Proceed Form (blank)
Change Order Form (blank)
Plans Titled "VALLOTTON PARK IMPROVEMENTS- FY25" prepared by LEA,
dated 11/05/2025
Playground Design & Specifications titled "Valdosta Park Package - kidscourse"
Note - additional design/construction information for proposed skate park will be
provided as available from the vendor
Incorporated by reference:
GDOT Standard Specifications Construction of Transportation Systems 2021
City of Valdosta Standard Specifications for Water and Sewer
City of Valdosta Land Development Regulations

INVITATION FOR BID
FOR
VALLOTTON PARK SITE IMPROVEMENTS - FY26
Valdosta, Georgia
Sealed bids will be received by the City of Valdosta at the office of the City Engineer, City Hall
Annex Building, 300 N. Lee Street, Valdosta, Georgia, until 10:00 AM, Local Time, on Thursday,
May 7, 2026 for the proposed improvements at Vallotton Park.
The work consists of the replacement of the chain link fence and dugouts for 7 ball fields, the milling
and resurfacing of the parking lot, and a new fitness playground.
Specifications, Bidding and Contract Documents can be found on the City of Valdosta website
http://www.valdostacity.com/bid-opportunities . This will be a Unit Price Contract, and payments will
be made on a monthly basis with payment to be based on actual quantities of work measured. The
list of items shown in the Unit Price Schedule is inclusive of all the work shown and described.
The contract time is 90 calendar days. For more information contact Charlie Clark, Engineering
Project Manager, at (229) 259-3530.
No bid may be withdrawn for a period of thirty (30) days after the scheduled time for receiving the
bids.
Bids must be accompanied by a signed and notarized non collusive affidavit as well as a signed
and notarized Georgia Security & Immigration Compliance affidavit.
Bids must be accompanied by a certified check or bid bond in an amount of not less than five (5)
percent of the amount bid. A Contract Performance Bond and Payment Bond equal to one hundred
(100) percent of the contract price will be required. If bid price is $25,000.00 or less no bonds are
required.
A mandatory Pre-Bid meeting will be held on Tuesday, April 21, 2026 at 10:00 AM at the
Engineering Department office, 300 N. Lee Street, Valdosta, Georgia. No one will be allowed to
sign in after 10:00 AM.
The successful bidder, being responsible as well as responsive, shall commence work with an
adequate force and equipment on a date specified in a written order of the City Engineer and
complete the work within the time specified under the Special Conditions section of these
specifications.
The City of Valdosta reserves the right to reject any or all bids, to waive informalities and to
readvertise.
The City of Valdosta is an equal opportunity employer.
CITY OF VALDOSTA, GEORGIA
Engineering Department

PROPOSAL
TO: City of Valdosta, Lowndes County, Georgia
All interested parties:
In compliance with the advertisement for bids, the undersigned, hereinafter called the Bidder, proposes to enter into a
contract with the City of Valdosta to furnish all necessary materials, equipment, machinery, tools, apparatus, means of
transportation, and all necessary labor to complete the construction of the work stipulated herein in full, and in complete
accord with the shown, noted, described, specified and reasonably intended requirements of the Specifications, Drawings,
and Contract Documents to the full and entire satisfaction of the Owner.
The Bidder has carefully examined and fully understands the contract, plans, specifications and other documents hereto
attached and has made a personal examination of the site of the proposed work and hereby agrees that if his proposal is
accepted, the Bidder will contract with the City of Valdosta in compliance with the specifications.
The Bidder acknowledges that each Bid Unit Price includes an amount considered by Bidder to be adequate to cover
Contractor's overhead and profit for each separately identified item; the Bidder acknowledges that the estimated quantities
are not guaranteed, and are for the purpose of comparison of Bids; and the Bidder acknowledges that final payment for all
Unit Price Work will be based on actual quantities, determined as provided in the Contract Documents.
Bidder will perform the following Work at the indicated unit prices:
The rest of this page intentionally left blank.
See next page for unit cost schedule.
City of Valdosta Proposal Cover Page

VALLOTTON PARK IMPROVEMENTS - FY26 - Project #26-02-710 Issued March 2026
UNIT COST SCHEDULE - BIDDER'S FORM CITY OF VALDOSTA, LOWNDES COUNTY, GEORGIA
ITEM NO. DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL COST
1 Mobilization, bonds, temp facilities 1 LS $ $
2 Kid Course 1800 1 LS $ $
3 Existing Fence and Dugout Removal 1 LS $ $
4 24' Backstop Fencing 480 LF $ $
5 12' Fencing 1412 LF $ $
6 6' Fencing with protective cover 4896 LF $ $
7 3' Swing Gate 28 EA $ $
8 12' Double Swing Gate 7 EA $ $
9 Dugouts (utilizing exisitng concrete slabs) 14 EA $ $
11 Foul Pole Prep and Painting 14 EA $ $
12 Asphalt Milling 12398 SY $ $
13 9.5MM Superpave Asphalt 1023 TN $ $
14 GAB Base Repair 10 TN $ $
15 Skate Park 1 LS $ $
16 Permanent Grassing (Grassing Complete) 1 LS $ $
Silt Fencing, non-sensitive - includes installation,
17 maintenance, and removal (contingency item to be used 200 LF $ $
as directed by owner)
Construction Exit, erosion & sedimentation control Best
Management Practice - includes installation,
18 1 EA $ $
maintenance, and removal (contingency item to be used
as directed by owner)
Concrete Slab On-Grade, 3000 psi concrete with
19 reinforcing fiber (contingency item to be used as directed 5 CY $ $
by owner)
SUBTOTAL =
ADD ALT. #1: New Slab in Dugouts. Only includes
A-1 14 EA $ $
addional cost to item # 9
ADD ALT. #2: New Foul Poles. Only includes additional
A-2 cost to item 10, existing foul poles will be removed 14 EA $ $
instead of painted.
TOTAL =
Bidder: ___________________ Page 1 of 1

In case of discrepancies between figures in the unit prices and the total, the unit price shall apply.
It is understood and agreed that the quantities listed in this proposal are approximate only and are intended principally to
serve as a guide in comparing bids and may be increased without invalidating the unit costs.
The undersigned, as Bidder, hereby declares that the only person, company, or parties interested in this proposal or the
contract to be entered into as principles, are named herein; and this proposal is made without connections with any other
person, company, or parties making a bid or proposal; and that it is in all respects fair and in good faith without collusion or
fraud.
Failure to properly acknowledge any Addendum shall result in a declaration of non-responsiveness and disqualify the bid.
Receipt of the following addenda is acknowledged:
Addenda Number Date
_________________ __ ___
The full names and addresses of persons or parties interested in the foregoing bid as principles are as follows:
Company & Address:
_________________________________
_________________________________
_________________________________
Date: ____________________________
________________________________
Signature
________________________________
Signature
General Contractor's License #_______________
END OF SECTION
City of Valdosta Proposal Page 6

NON-COLLUSIVE AFFIDAVIT
STATE OF ____________________________
COUNTY OF ____________________________
______________________________, being first duly sworn, deposes and says that he or she is a
(print name)
_________________________________ of ___________________________________________
(Owner, Officer, Agent, etc.) (Name of Business)
who is making the foregoing proposal or bid, that such proposal or bid is genuine and not collusive
or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with
any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner,
directly or indirectly, sought by agreement, collusion, communication or conference with any person,
to fix the bid price of affiliate or of any other bidder, or to fix any overhead, profit or cost element of
said bid price, or that of any other bidder, or to secure any advantage against or any person
interested in the proposed Contract; and that all statements in said proposal or bid are true.
______________________________________
Signature of Bidder
______________________________________
Title
Subscribed and sworn to before me this ______day of ___________________ 20____
Signed by: _____________________________________
Notary Public (seal)
Print Name: _____________________________ My Commission expires: _________________

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT
Contract No. and Name:
Contractor's Name:
City of Valdosta Georgia
Contractor Affidavit
By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. 13-
10-91, stating affirmatively that the individual, firm, or corporation which is contracting with the City of
Valdosta, Georgia has registered with and is participating in a federal work authorization program*, in
accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-91.
The undersigned further agrees that, should it employ or contract with any subcontractor(s) in
connection with the physical performance of services pursuant to this contract with the City of Valdosta,
Georgia, the Contractor will secure from subcontractor(s) similar verification of compliance with
O.C.G.A. 13-10-91 on the Subcontractor Affidavit provided in Rule 300-10-01-.08 or a substantially
similar form. Contractor further agrees to maintain records of such compliance and provide a copy of
each such verification to the City of Valdosta Georgia at the time the subcontractor(s) is retained to
perform such service.
________________________ _______ __________________
EEV / E-Verify TM User Identification Number Date of Authorization
_______________________________ __________________
BY: Authorized Officer or Agent Date
(Contractor Name)
_______________________________
Title of Authorized Officer or Agent of Contractor
_______________________________
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
____DAY OF _______________, 20____
_______________________________ [NOTARY SEAL]
Notary Public
My Commission Expires:______________
*any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any
equivalent federal work authorization program operated by the United Sates Department of Homeland Security to verify information of newly
hired employees, pursuant to the Immigration Reform and Contract Act of 1986 (IRCA), P. L. 99-603

INSTRUCTION TO BIDDERS
GENERAL:
Bidders are required to examine the Drawings and Specifications and other Contract
Documents carefully and to make such examinations of the site of the proposed work as
are necessary to familiarize themselves with the nature and extent of the work to be
done and with all local conditions which may affect the proposed construction. Bidders
are also required to inform themselves fully in regard to construction and labor
conditions under which the work will be performed. The Owner will not be responsible
for Bidders errors or misjudgment, nor for any information on local conditions or general
laws and regulations.
Insofar as practicable the contractor will be required to schedule his operations and
employ such methods of carrying out the work that he will not cause any interruptions of,
or interfere with the use of any existing premises and shall bear the expense of repair or
any other cost incurred.
Scheduling of construction shall be done with the approval of the Engineer.
LOCATION AND SITE:
The site of the proposed work is at the Vallotton Sports Complex in Valdosta, Georgia.
The contractor shall, before submitting his bid, visit the site and acquaint himself with
existing conditions.
PRE-BID CONFERENCE:
All parties associated with or interested in this project are welcomed to participate. A
Conference Sign-In Sheet will be kept by the City to verify the parties' participation.
Prime bidders are required to attend the pre-bid conference.
MAKING BIDS:
All bids must be submitted on Proposal forms attached hereto. No price changes shown
on the envelope will be acknowledged. All proposals must be signed in ink by the
person, or persons authorized to sign same, Bidders shall bid on all items of the
proposal.
SUBMITTING BIDS:
Each bid must be submitted in a sealed envelope, bearing on the outside the name of
the Bidder, his or their address, and addressed to the City Engineer, City of Valdosta,
300 North Lee St., Valdosta, Georgia and the General Contractors License Number
must appear on the front of envelope and in the space provided in the Bid
Proposal.
City of Valdosta Instruction To Bidders Page 1 of 4

BID MODIFICATIONS:
Bid modifications are not allowed. Complete withdrawal or complete exchange of bid is
acceptable, if done before scheduled bid opening.
AUTHORITY TO SIGN:
If a proposal is made by an individual, his name and post office address must be shown.
If made by a firm, or partnership, the name and post office address of each member of
the firm or partnership must be shown. If made by a Corporation, the person or persons
signing the Proposal must show the name of the State under the laws of which the
Corporation is chartered and his, or their authority for signing same; and the names,
titles and addresses of the President, Secretary and Treasurer, and the Corporate
authority for doing business in this State.
RIGHTS RESERVED:
The Owner reserves the right to reject any or all bids. It is understood and all bids are
made subject to this agreement, that the Owner reserves the right to decide which bid is
deemed the lowest and best, and in arriving at this decision, due consideration will be
given to the Bidder, his financial responsibility, and work of this type successfully
completed.
Any unauthorized conditions, limitations or provision attached to the Proposal will render
it informal and may cause its rejection. The Owner reserves the right to waive
informalities.
No bids received after the time set for opening Proposals will be considered. No bids
may be withdrawn after the bid opening.
PRICES BID:
The price bid shall include furnishing all equipment, tools, materials, skill, and labor of
every description necessary to carry out and complete in good, firm, substantial and
workmanlike manner the work specified in strict conformity with the drawings or direction
of the Engineer.
CORRELATION AND INTENT OF DOCUMENTS:
The Contract Documents are complementary, and what is called for by any one shall be
as binding as if called for by all.
The intent of the documents is that the Contractor will furnish all labor and equipment,
materials, accessories, fittings, transportation, tools and appurtenances, such as may be
reasonably required under the terms of the Contract to make such items of work
complete.
The drawings are intended to conform and agree with the specifications; if however,
discrepancies occur, the Engineers will decide which shall govern. Special
specifications stated on the drawing govern that particular piece of construction and
have equal weight with the printed specifications.
City of Valdosta Instruction To Bidders Page 2 of 4