WT25052/HSIPL-5008(226) REQUEST FOR PROPOSALS (RFP) SYSTEMIC INTERSECTION SAFETY IMPROVEMENTS Provide professional consultant services to design intersection safety improvements at three intersections and provide assistance during the construction phase of the project.

LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
REQUEST FOR PROPOSALS
PROFESSIONAL SERVICES
FOR THE
SYSTEMIC INTERSECTION SAFETY IMPROVEMENTS
City Project No. WT25052
Federal Project No. HSIPL-5008(226)
Issued by:
City of Stockton
Public Works Department
501 W. Weber Avenue
Building 2, 3rd Floor
Stockton, CA 95203
Date Issued: Monday, March 2, 2026
Written Questions Due: Wednesday, March 18, 2026
Date Proposals Due: Monday, March 30 April 6, 2026, 3:00 P.M.
Late Submittals Will Not Be Accepted

LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
1.0 INTRODUCTION
The City of Stockton (City) requests a Technical Proposal from qualified consulting firms
to provide professional consultant services to design intersection safety improvements at
three intersections: March Lane at Fred Russo Drive, March Lane and Precissi Lane, and
Hammer Lane and Montauban Avenue. A selection committee will comprehensively rank
firms based on, but not limited to, proposals, qualifications, references, and other relevant
information.
The Consultant must be familiar with the Highway Safety Improvement Program (HSIP),
and Carbon Reduction Program Local (CRPL) funded projects, Caltrans Local Assistance
Programs Guidelines (LAPG) and Local Assistance Procedures Manual (LAPM).
Likewise, the Consultant and Consultant staff must demonstrate recent design
experience on similar projects. The consultant shall also provide assistance during the
construction phase of the project.
2.0 BACKGROUND
The City recently secured HSIP funds for the design and construction of multiple
intersection safety improvements at three intersections: March Lane at Fred Russo Drive,
March Lane and Precissi Lane, and Hammer Lane and Montauban Avenue. This HSIP
project was identified as a high-priority project through the City's recently completed
Systemic Safety Analysis Report and Local Road Safety Plan (SSAR/LRSP) analysis and
findings. This SSAR/LRSP report is a data-driven evaluation of traffic safety improvement
needs and sets forth a vision and goals specific to roadway safety performance.
The Hammer Lane/Montauban Avenue intersection had 26 broadside collisions, possibly
due to 'large box' commercial uses (e.g., Costco and Honda, Acura, and Toyota
dealerships). Congestion is often high along Montauban Avenue and protected left turn
signals and improved visibility crosswalks are needed to eliminate collisions. In addition,
parents and children of Clairmont Elementary School utilize Montauban Avenue as one
of their main commuting thoroughfares.
March Lane/Precissi Lane recorded two fatalities involving a bicyclist and a pedestrian,
with seven collisions involving pedestrians and/or bicyclists at or near the intersection
within the last five years. University of the Pacific's Monagan Hall and Delta College are
on opposite sides of March Lane. Many pedestrians and bicyclists use Precissi Lane as
the main thoroughfare connecting the two campuses.
March Lane/Fred Russo Drive recorded nine broadside collisions involving left-turn
movements. In addition, two pedestrians and three bicyclists were injured in collisions
with motorists at the intersection. Though this intersection's surrounding land-use is
residential, there are two elementary schools, a high school, and two public parks near
and Fred Russo Drive is the main thoroughfare to March Lane. Congestion is often high
at this intersection, and many children walk or bike along Fred Russo Drive to school or
parks.
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LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
3.0 PROJECT DESCRIPTION
The proposed project involves installing protected left-turn signal heads, larger signal
lens, retro-reflective back-plates, high reflectivity lane and crosswalk markings, traffic
video detection system, and Accessible Pedestrian Signals & near side signal heads at
select locations. (See Attachment A - Vicinity Map).
4.0 SCOPE OF WORK
Each consultant shall prepare a detailed scope of services for the design of this project
based, in part and at a minimum, on information presented in this Request for Proposal,
and other available information. The consultant shall provide a cost proposal, which
accomplishes the objectives of the project.
The consultant shall incorporate in their design the installation of the protected left-turn
signal heads, larger signal lens, retro-reflective back-plates, high reflectivity lane and
crosswalk markings, traffic video detection system, and Accessible Pedestrian Signals &
near side signal heads.
These intersection improvements propose to address intersection, pedestrian and
bicyclist safety concerns by installing 1) protected left-turn signals, 2) larger signal heads,
3) high-visibility thermoplastic crosswalk, lane, and limit line markings, 4) Accessible
Pedestrian Signals (APS) and Leading Pedestrian Interval (LPI) Programming, and 5)
video detection systems for actuation.
Consultants are encouraged to include items that are thought necessary for this project.
4.1 Background Research
The consultant shall research and review existing topographic mapping, photos,
right of way maps, "as-built" plans, record maps, surveys, assessor maps, local
street improvement plans, collision reports, sight distance, approach speed, total
pedestrians and vehicle volumes, public transit routes, grade, need of advance
warning signs and flashers, and other geometrical and operational characteristics
for the project.
The Consultant shall conduct field reconnaissance of the entire project limits. The
Consultant shall work with all pertinent utilities to identify conflicts, coordinate utility
plan reviews, conduct necessary coordination meetings, and locate designed
improvements as required to facilitate any utility relocations. The consultant will
need to coordinate with the City to the maximum extent possible to route this
information to utility companies. Consultant must show all existing utilities that will
be impacted or cause impact by the proposed project. The consultant is responsible
for arranging and coordinating with all utility companies, within the project sphere, to
resolve any utility issues.
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LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
The Consultant shall identify required permits, prepare all permit applications, and
assist the City with negotiations relative to permit conditions, if required. Permit fees
will be paid by the City.
4.2 Environmental Services
The project is funded with federal funds, and therefore California Environmental
Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance is
required through Caltrans District 10 Office of Local Assistance. The consultant shall
be responsible for coordinating with Caltrans and Stakeholders as needed, including
completion of the Preliminary Environmental Study (PES). Consultant will prepare
any studies that Caltrans requires in the approved PES.
The consultant shall be responsible for printing, mailing, delivering, and distributing
to appropriate Agencies and Stakeholders to obtain environmental clearance.
4.3 Utility Coordination
The consultant will be responsible for performing utility investigations and
coordination with utility owners throughout the project development process. The
Consultant will be present at all necessary meetings with each utility owner. The
consultant will be responsible for, but not limited to, the following:
Prepare a project limits map and request utility information from each utility owner
within the area of work.
Consultant will use data provided by utility companies and perform field work
such as potholing, ground penetrating radar, or other technology to confirm depth
information. This field work should be performed as soon as possible so that
conflicts can be identified, and utility companies can be notified of any necessary
relocation.
Prepare Utility Letter "A" during preliminary design phase to the affected utility
owners for City to review and approve prior to transmitting to utility owners.
Information on existing utilities obtained as a result of the "A" letter will be
transferred to base maps in both plan and profile view. A copy of the utility data
obtained from utility owners will be provided to the City and the originals will be
filed in the project files.
Prepare Utility Letter "B" during 65% design phase to the affected utility owners
for City to review and approve prior to transmitting to utility owners. Two sets of
half-sized 65% plans will be provided to each utility owner as an attachment to
the letter. The letter will request that utility owners verify any utility conflicts with
proposed improvements and indicate whether any future utilities are proposed in
the area that may require accommodation through the improved area.
Information on existing utilities obtained as a result of the "B" letter will be used
to determine potential utility conflicts and to resolve the conflicts identified. A copy
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LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
of the utility data obtained from utility owners will be provided to the City and the
originals will be filed in the project files.
Prepare Utility Letter "C" during 100% design phase to the affected utility owners
for City to review and approve prior to transmitting to utility owners. Two sets of
half-sized 100% plans will be provided to each utility owner as an attachment to
the letter. The letter will indicate to the utility owners whether any changes have
been made to the project plans since the Utility Letter "B" and will request written
confirmation of utility relocations and utility relocation schedule. A copy of the
utility data obtained from utility owners will be provided to the City and the
originals will be filed in the project files.
Consultant shall meet with utility companies as needed to ensure that conflicts
are identified and relocations performed if necessary.
4.4 Plans, Specifications, and Estimate
The Consultant shall prepare complete PS&E documents, which include design
improvement plans, traffic control plans, electrical plans, drainage plans, technical
specifications, and engineer's estimate. The PS&E shall be prepared according to
the City's standards and current CA MUTCD, as appropriate. Consultant shall use
modeling software to determine acceptable Level of Service (LOS) and geometric
layout and submit recommendations to City for concurrence. Prepare a base map
showing existing information to facilitate the design of all the necessary
improvements. The base map limits shall be sufficient to cover all necessary
improvements within the project area.
A. Intersection Safety Design Process - Intermediate Reviews
Improvement plans for safety additions and striping, roadway, drainage,
electrical, erosion control and or water pollution prevention and miscellaneous
plans shall be submitted for review to the City at 30%, 65%, 90% and 100%
completion stage. The Consultant will provide one electronic (PDF format). With
each stage, the review comments from the previous stage shall be itemized and
a written response to each shall be prepared in a comment matrix. The original
red-line comments from the reviewing agency shall be returned with the
succeeding submittal.
Consultant shall provide a project specification outline and project estimates at
the 65% submittal and complete project estimate and specification at 100%
submittal.
1. Preliminary 30% Design
At a minimum the 30% design should include a basic geometric
configuration of roadway striping layouts, curb alignments at round corner
improvements, and typical cross sections. Consultant to consider turning
motions of nearby schools and residential homes, Stockton Fire
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LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
Department, San Joaquin Regional Transit District, and Stockton Waste
Management vehicles, as well as semitrucks with trailers when designing
the project. Consultant to identify right of way (ROW) that will be required.
2. PS&E (65% Complete)
At a minimum the design should be developed to adequately identify
locations of utilities, right of-way, geometric features, and other design
elements. Project estimates and specifications shall be included at this
stage.
3. PS&E (90% Complete)
The review comments from the 65% submittal shall be itemized and a
written response to the comments shall be prepared in a comment matrix.
The original red-line mark-up from the City shall be returned with the
succeeding submittal.
4. Final PS&E (100% COMPLETE)
Complete design revisions from PS&E 90% design. Detailed project
estimates and specifications shall be included at this stage. This is the final
design, including final construction staging and work zone traffic control,
and utility coordination. Consultant shall coordinate with PG&E for power
service as needed. The Consultant will provide the necessary final PS&E
documents in a bid-ready form. Project files and the Project
Engineer's/Resident Engineer's file will also be submitted with the Final
PS&E.
B. Quality Control
The PS&E shall be subject to quality control reviews before submittal. These
reviews will ensure conformance to City and Caltrans Standards, as well as
minimize typographical omissions. The Consultant will provide a signed
Quality Control Checklist at the time of each deliverable submittal.
4.5 Public Outreach
The Consultant shall research and develop a coded database of potentially
interested parties, which will be updated throughout the project with names from the
public meeting(s) sign-in; information from the project team; and from telephone, e-
mail and personal contacts. The database will be coded according to interest and
involvement with the project. Among the groups on the stakeholders list will be the
following:
District 2 & 3, Council members and other elected and appointed officials
Residents and property owners adjacent to the proposed project area
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LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
Businesses and other establishments adjacent to the project area
Emergency responders
School District
Public Transit
Utility Companies
Pertinent City staff
There will be a minimum of one (1) Public Information Meetings to present concepts and
design features to the neighboring residents and businesses, and to the public. The
Consultant in collaboration with City staff will determine the locations near the project site
to have each meeting. The meeting(s) will be designed primarily to provide information
on the project features, goals, and construction impacts.
The Consultant will schedule the meeting(s) and make all meeting arrangements; write,
design, and issue meeting notices by first-class mail to stakeholders and by third-class
mail to nearby residents; prepare agendas, sign-in sheets, comment sheets, signage, and
other print materials; facilitate meeting proceedings; assist with exhibits and a PowerPoint
presentation to illustrate concepts and plan elements; provide refreshments; record public
comments/assist with appropriate responses; and prepare a detailed meeting report. The
meeting should be scheduled after the 65% plans and environmental documents have
been prepared.
4.6 Coordination/Meetings
The Consultant shall attend a design kick-off meeting and other subsequent
meetings with the City (in-person or virtual), as needed, to finalize the design. The
Consultant shall attend a preconstruction meeting, a post construction meeting, and
meet and assist staff during construction as required.
The Consultant shall prepare and provide a comprehensive schedule to reflect the
timeframe for each stage/task of the proposed scope of work, utilizing Microsoft
Project.
The project schedule shall show a base line, tasks, duration, milestones,
assignments, critical paths, and other relevant data. The project schedule shall be
maintained and updated monthly throughout the PS&E phase of the project.
4.7 Design Support During Construction
As part of the proposal, the Consultant shall include bid support services that consist
of assisting the City in responding to all Requests for Information (RFI) during the
project advertisement phase. Consultant shall also include services for design
support during construction. These services include responding to all RFI(s),
submittal reviews and approval, altering project plans to address any changes
needed, attendance of the pre-construction meeting, consultation with the
construction contractor, biological monitoring during construction, and preparation
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LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
of record drawings. Consultant shall prepare record drawings upon project
completion.
The consultant can assume that the City will perform the construction management
in-house which includes resident engineer and inspection duties.
4.8 As-built Drawings
The consultant should prepare as-built drawings upon receipt of red-lines from the
contractor. Consultant should produce one complete set of as-built drawings in Auto
Cad. Changes should be reflected on the mylars either by hand or a new printed
sheet.
As-built record drawings shall reflect change orders, accommodations, and
adjustments to all improvements constructed. Prior to accepting the As-Built Plans,
City staff will review the Record Drawings and electronic files to confirm that they
reflect what has actually been constructed. Electronic files of the As-Built drawings
(in standard PDF or TIF format at 300dpi resolutions settings) and CAD (DWG or
DXF format) shall be provided in addition to the original As-Built mylars.
4.9 Preserving and Perpetuating Survey Monuments
The Consultant shall identify, list, tie out/perform construction staking of survey
monuments, and show existing survey monuments on construction plans.
Consultant shall file all pre-construction Corner Records or Records of Survey with
San Joaquin County and submit a copy to the City. The Corner Records or record
of Survey shall show monuments within the area of construction reasonably subject
to removal or disturbance not shown on a recent record document.
The Consultant shall include language in the PS&E package to preserve all
monumentation affected by the work being performed in accordance with Section
8771 of the Professional Land Surveyors Act in the Business and Professionals
Code of the State of California. The Consultant shall sign the Acknowledgement
of Monument Preservation. See Attachment B.
4.10 Rights of Entry
Consultant shall assist the City in obtaining rights of entry documentation from
property owners where work is required on their property. Consultant shall send out
letters to property owners with a right of entry form (provided by the City) and any
exhibits needed to adequately portray the work to be done. These documents are
meant for minor conform work that is needed to conform the adjacent properties to
the final project.
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LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
5.0 PROJECT GENERAL INFORMATION
5.1 Proposal Submissions
Proposers shall email an electronic copy of the proposal to Evan Bannister at
Evan.Bannister@stocktonca.gov and CC:Dawn.Clement@stocktonca.gov no later
than 3:00 P.M. on March 30 April 6, 2026.
The Fee Schedule must be emailed, separately from the proposal, only to
Nguyet Pham at Nguyet.Pham@stocktonca.gov.
Email subject line shall read, "RFP - SYSTEMIC INTERSECTION SAFETY
IMPROVEMENTS, Project No. WT25052 / HSIPL-5008(226)."
Late electronic submittals will not be accepted.
5.2 Acceptance or Rejection of Proposal
The City reserves the right to negotiate an agreement with the firm submitting the
highest-ranking proposal. Also, the City reserves the right to reject any and all
proposals or to waive any irregularity in a proposal if it is deemed to be in the best
interest of the City. Failure to submit all requested information could be grounds to
reject the proposal.
5.3 Proposal Questions and Requests for Clarification
Any question or request for clarification shall be submitted in writing to:
Evan.Bannister@stocktonca.gov
Requests for clarification shall be submitted at least seven (7) business days prior
to the proposal due date. If a response warrants an addendum to the RFP, such
addendum will be posted on BidFlash at least two days prior to the proposal due
date. It is the proposer's responsibility to check the website for any addendums or
responses to questions.
The website address is as follows: http://www.stocktonca.gov/PWBid
5.4 Causes for Disqualification
Any of the following may be considered cause to disqualify a proponent without
further consideration:
A. Evidence of collusion among proponents.
B. Any attempt to improperly influence any member of the evaluation panel.
C. Any attempt to communicate in any manner with a City of Stockton elected
official during the RFP/bid process will, and shall be, just cause for
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LETTER OF CLARIFICATION NO. 1 - MARCH 24, 2026
disqualification/rejection of proponent's proposal/Proponent's bid submittal
and considered non-responsive.
D. A proponent's default in any operation of a professional services agreement
which resulted in termination of that agreement; and/or
E. Existence of any lawsuit, unresolved contractual claim, or dispute between
proponent and the City.
F. No person, firm, or corporation shall be allowed to make or file or be
interested in more than one bid for the same supplies, services, or both;
provided, however, that subcontract bids to the principal bidders are excluded
from the requirements of this section: Section 3.68.120 of the Municipal Code.
G. Failure to comply with the Instructions to Proposers or submit all required
documents/forms.
5.5 Licensing Requirements
Any professional certifications or licenses that may be required are the sole cost and
responsibility of the proposer. A City of Stockton business license is required.
Please contact the City of Stockton Business License Customer Service at (209)
937-8313.
5.6 Insurance Requirements
The proposer must obtain and maintain the required insurance. Proposer should
review Attachment C, Instructions to Proposers for information regarding
insurance, indemnification, prevailing wages, etc. Failure to comply with the
Instructions to Proposers may be grounds for rejection.
5.7 Federal Program Requirements
The requirements for federally funded projects will apply to this Request for
Proposals, and the Proposers will be required to submit all required forms. See
Attachment D, Federal Aid Consultant Provisions for copies of currently required
forms.
Forms can also be found on the Caltrans website: https://dot.ca.gov/programs/local-
assistance/forms/local-assistance%20procedures-manual-forms
5.8 Department of Industrial Relations
Please refer to Attachment C, Instructions to Proposers, for registration
requirements with the Department of Industrial Relations.
5.9 Product Ownership
Any documents resulting from the performance of work in the contract will become
property of the City. This includes all work performed by sub consultants.
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